Incrementors This workflow corresponds to n8n.io template #4719 — we link there as the canonical source.
This workflow follows the Google Sheets → Googlesheetstrigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "onboarding-workflow-template",
"meta": {
"templateCredsSetupCompleted": false
},
"name": "Discord Channel Creation from Google Sheets with Member Notifications",
"tags": [],
"nodes": [
{
"id": "c9ed5dd5-e2b9-4e6b-b0b5-3af3729428a7",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-720,
-60
],
"parameters": {
"width": 280,
"height": 340,
"content": "## Monitor New Project Entries\nMonitors Google Sheets for new project entries and initiates the workflow when a new row is added to the Project Onboarding sheet."
},
"typeVersion": 1
},
{
"id": "f8509721-482a-4088-93a8-59c3abd86af9",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
-420,
-60
],
"parameters": {
"width": 280,
"height": 340,
"content": "## Filter Valid Project Entries\nFilters entries to only process projects that don't have Discord channels created yet (Discord ID is empty) and have a valid timestamp."
},
"typeVersion": 1
},
{
"id": "5c51ca61-5591-4512-8b26-5988d0ce9dc9",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
-120,
-60
],
"parameters": {
"width": 280,
"height": 340,
"content": "## Create New Discord Channel\nCreates a new Discord channel with the Project ID as the channel name in the specified category for project organization."
},
"typeVersion": 1
},
{
"id": "b5a5eb5a-e4fa-4ed3-b590-972eb9c0080f",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
180,
-60
],
"parameters": {
"width": 280,
"height": 340,
"content": "## Update Google Sheets with Channel Info\nUpdates the Google Sheet with the newly created Discord channel ID and marks the status as 'Discord Created' for tracking purposes."
},
"typeVersion": 1
},
{
"id": "08e09442-ee10-4421-9ff8-9ed234c8dad3",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
760,
-60
],
"parameters": {
"width": 580,
"height": 360,
"content": "## Send Project Announcement\nSends a formatted message to the Discord channel announcing the new project with key details and team assignments."
},
"typeVersion": 1
},
{
"id": "f418dff7-e57c-40b7-a4a3-8b6357936b85",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
1420,
-60
],
"parameters": {
"width": 280,
"height": 340,
"content": "## Complete Onboarding Process\nMarks the onboarding process as complete in the tracking sheet after all messages have been sent successfully."
},
"typeVersion": 1
},
{
"id": "9042f971-3a6e-4125-ba4c-326793446a9e",
"name": "Monitor New Project Entries",
"type": "n8n-nodes-base.googleSheetsTrigger",
"position": [
-620,
120
],
"parameters": {
"event": "rowAdded",
"options": {},
"pollTimes": {
"item": [
{
"mode": "everyX"
}
]
},
"sheetName": {
"__rl": true,
"mode": "list",
"value": "PROJECT_SHEET_ID",
"cachedResultName": "Project Onboarding"
},
"documentId": {
"__rl": true,
"mode": "url",
"value": "YOUR_GOOGLE_SHEET_URL_HERE"
}
},
"credentials": {
"googleSheetsTriggerOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "c0f8af86-cd7c-42d5-b8c3-d20a75e4a9cf",
"name": "Filter Valid Project Entries",
"type": "n8n-nodes-base.filter",
"position": [
-320,
120
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "a5d0b0c6-424b-441d-bcf7-7a5ac25698b2",
"operator": {
"type": "string",
"operation": "empty",
"singleValue": true
},
"leftValue": "={{ $json['Discord ID'] }}",
"rightValue": "Created"
},
{
"id": "f3cef95a-0856-4eff-a2ad-c42a64bae076",
"operator": {
"type": "string",
"operation": "notEmpty",
"singleValue": true
},
"leftValue": "={{ $json.Timestamp }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "97ddddfb-8bc8-43e9-b06a-4c95a423c7f6",
"name": "Create Discord Channel",
"type": "n8n-nodes-base.discord",
"position": [
-20,
120
],
"parameters": {
"name": "={{ $json['Project ID'] }}",
"guildId": {
"__rl": true,
"mode": "list",
"value": "YOUR_DISCORD_GUILD_ID",
"cachedResultName": "Your Discord Server"
},
"options": {
"categoryId": {
"__rl": true,
"mode": "list",
"value": "YOUR_DISCORD_CATEGORY_ID",
"cachedResultName": "New Projects Category"
}
}
},
"credentials": {
"discordBotApi": {
"name": "<your credential>"
}
},
"typeVersion": 2
},
{
"id": "005657e7-eef2-45e0-aceb-694bee90757f",
"name": "Update Sheet with Discord Channel ID",
"type": "n8n-nodes-base.googleSheets",
"position": [
280,
120
],
"parameters": {
"columns": {
"value": {
"Domain ID": "={{ $('Filter Valid Project Entries').item.json['Domain ID'] }}",
"Discord ID": "={{ $json.id }}",
"Discord Server Creation": "Discord Created"
},
"mappingMode": "defineBelow",
"matchingColumns": [
"Domain ID"
]
},
"options": {},
"operation": "update",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "PROJECT_SHEET_ID",
"cachedResultName": "Project Onboarding"
},
"documentId": {
"__rl": true,
"mode": "url",
"value": "YOUR_GOOGLE_SHEET_URL_HERE"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.5
},
{
"id": "2a5bfd36-9fe4-4832-8a6c-6063bd620483",
"name": "Check Message Sending Status",
"type": "n8n-nodes-base.filter",
"position": [
560,
120
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "36a3a601-2204-4080-a869-ee00506a7fec",
"operator": {
"type": "dateTime",
"operation": "notEmpty",
"singleValue": true
},
"leftValue": "={{ $('Monitor New Project Entries').item.json.Timestamp }}",
"rightValue": ""
},
{
"id": "7675f210-3bc8-41b9-9dee-53b13926eaa1",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json['Discord Server Creation'] }}",
"rightValue": "Discord Created"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "a7499f15-0c8d-4505-92c0-0967432700ee",
"name": "Send Project Announcement Message",
"type": "n8n-nodes-base.discord",
"position": [
900,
120
],
"parameters": {
"content": "=Congratulations Team! We Got A New Project \ud83e\udd29 \ud83e\udd73 @everyone\n\n@ProjectManager Please assign this project to the respective team\n\n**Project ID:** {{ $('Filter Valid Project Entries').item.json['Project ID'] }}\n**Project Type:** {{ $('Filter Valid Project Entries').item.json['Product Type'] }}\n**Client Name:** {{ $('Filter Valid Project Entries').item.json['Client Name'] }}\n\n**What is the main goal of this client? What he/she is trying to achieve with this project?**\n{{ $('Filter Valid Project Entries').item.json['What is the main goal of this client? What he/she is trying to achieve with this project?'] }}\n\n**Is there any task that we need to do immediately on this project?**\n{{ $('Filter Valid Project Entries').item.json['Is there any task that we need to do immediately on this project?'] }}\n\n**Our commitments to the client that operation team should know?**\n{{ $('Filter Valid Project Entries').item.json['Our commitments to the client that operation team should know?'] }}",
"guildId": {
"__rl": true,
"mode": "list",
"value": "YOUR_DISCORD_GUILD_ID",
"cachedResultName": "Your Discord Server"
},
"options": {},
"resource": "message",
"channelId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Update Sheet with Discord Channel ID').item.json['Discord ID'] }}"
}
},
"credentials": {
"discordBotApi": {
"name": "<your credential>"
}
},
"typeVersion": 2
},
{
"id": "3c43a71e-fa48-407a-8cd6-b4fd866d1657",
"name": "Send Additional Project Details",
"type": "n8n-nodes-base.discord",
"position": [
1140,
120
],
"parameters": {
"content": "=**Additional Project Information:**\n\n**Anything else you want to share about this project?**\n{{ $('Filter Valid Project Entries').item.json['Anything else you want to share about this project?'] }}\n\n**Access Information:**\n**Google Analytics:** {{ $('Filter Valid Project Entries').item.json['Access [Google Analytics]'] }}\n**Google Search Console:** {{ $('Filter Valid Project Entries').item.json['Access [Google Search Console]'] }}\n**Website Backend:** {{ $('Filter Valid Project Entries').item.json['Access [Website Backend]'] }}\n\n**Competitors & Keywords:**\n{{ $('Filter Valid Project Entries').item.json['List of top competitors & seed keywords? (whatever is available)'] }}\n\n**Call Recording:** {{ $('Filter Valid Project Entries').item.json['Call Recording URL'] }}\n\n**Communication Method:** {{ $('Filter Valid Project Entries').item.json['Communication Method (if any)'] }}",
"guildId": {
"__rl": true,
"mode": "list",
"value": "YOUR_DISCORD_GUILD_ID",
"cachedResultName": "Your Discord Server"
},
"options": {},
"resource": "message",
"channelId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.channel_id }}"
}
},
"credentials": {
"discordBotApi": {
"name": "<your credential>"
}
},
"typeVersion": 2
},
{
"id": "4a7b142a-9fc4-4eb8-baf2-1745a3597e69",
"name": "Mark Onboarding Complete",
"type": "n8n-nodes-base.googleSheets",
"position": [
1480,
120
],
"parameters": {
"columns": {
"value": {
"Discord ID": "={{ $('Check Message Sending Status').item.json['Discord ID'] }}",
"Discord Server Creation": "Discord Created, Onboarding Message Sent"
},
"mappingMode": "defineBelow",
"matchingColumns": [
"Discord ID"
]
},
"options": {},
"operation": "update",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "PROJECT_SHEET_ID",
"cachedResultName": "Project Onboarding"
},
"documentId": {
"__rl": true,
"mode": "url",
"value": "YOUR_GOOGLE_SHEET_URL_HERE"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.6
}
],
"active": true,
"settings": {
"executionOrder": "v1"
},
"versionId": "template-version-id",
"connections": {
"Create Discord Channel": {
"main": [
[
{
"node": "Update Sheet with Discord Channel ID",
"type": "main",
"index": 0
}
]
]
},
"Monitor New Project Entries": {
"main": [
[
{
"node": "Filter Valid Project Entries",
"type": "main",
"index": 0
}
]
]
},
"Check Message Sending Status": {
"main": [
[
{
"node": "Send Project Announcement Message",
"type": "main",
"index": 0
}
]
]
},
"Filter Valid Project Entries": {
"main": [
[
{
"node": "Create Discord Channel",
"type": "main",
"index": 0
}
]
]
},
"Send Additional Project Details": {
"main": [
[
{
"node": "Mark Onboarding Complete",
"type": "main",
"index": 0
}
]
]
},
"Send Project Announcement Message": {
"main": [
[
{
"node": "Send Additional Project Details",
"type": "main",
"index": 0
}
]
]
},
"Update Sheet with Discord Channel ID": {
"main": [
[
{
"node": "Check Message Sending Status",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
discordBotApigoogleSheetsOAuth2ApigoogleSheetsTriggerOAuth2Api
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About this workflow
A comprehensive n8n automation that monitors Google Sheets for new project entries, automatically creates dedicated Discord channels, and sends formatted member notifications with all essential project details.
Source: https://n8n.io/workflows/4719/ — original creator credit. Request a take-down →
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