This workflow follows the Gmail → HTTP Request recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "09 - Employee Offboarding Checklist",
"nodes": [
{
"parameters": {
"httpMethod": "POST",
"path": "employee-offboarding",
"responseMode": "responseNode",
"options": {}
},
"id": "node-webhook",
"name": "Form Webhook - Offboarding Submitted",
"type": "n8n-nodes-base.webhook",
"typeVersion": 2,
"position": [
260,
400
]
},
{
"parameters": {
"jsCode": "const body = $input.first().json.body || $input.first().json;\n\nconst lastDay = body.lastDay || body.last_day;\nconst lastDayDate = lastDay ? new Date(lastDay) : new Date();\n\nreturn [{\n json: {\n employeeId: body.employeeId || body.employee_id || '',\n fullName: body.fullName || body.full_name || `${body.firstName || ''} ${body.lastName || ''}`.trim(),\n email: body.email || body.work_email || '',\n personalEmail: body.personalEmail || body.personal_email || '',\n department: body.department || '',\n managerId: body.managerId || body.manager_id || '',\n managerEmail: body.managerEmail || body.manager_email || '',\n lastDay: lastDayDate.toLocaleDateString('en-US', { weekday: 'long', year: 'numeric', month: 'long', day: 'numeric' }),\n lastDayIso: lastDayDate.toISOString().split('T')[0],\n reason: body.reason || 'Voluntary Resignation',\n equipmentReturned: body.equipmentReturned || false,\n initiatedBy: body.initiatedBy || body.hr_name || 'HR',\n timestamp: new Date().toISOString()\n }\n}];"
},
"id": "node-parse",
"name": "Code - Parse Offboarding Form",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
480,
400
]
},
{
"parameters": {
"sendTo": "={{ $json.personalEmail || $json.email }}",
"subject": "Your Offboarding Details \u2014 Last Day: {{ $json.lastDay }}",
"message": "<html><body style=\"font-family: Arial, sans-serif; max-width: 600px; margin: 0 auto;\">\n<div style=\"background: #1a1a2e; padding: 24px; border-radius: 8px 8px 0 0;\">\n <h1 style=\"color: white; margin: 0;\">Offboarding Confirmation</h1>\n</div>\n<div style=\"padding: 24px; background: #f9fafb;\">\n <p>Dear {{ $json.fullName }},</p>\n <p>We've initiated your offboarding process. Here's a summary of what to expect:</p>\n\n <h3>\ud83d\udccb Offboarding Checklist</h3>\n <ul style=\"line-height: 2;\">\n <li>\u2610 Complete knowledge transfer documentation</li>\n <li>\u2610 Return company equipment (laptop, badge, keys)</li>\n <li>\u2610 Wrap up outstanding projects and hand off to team</li>\n <li>\u2610 Complete exit interview with HR</li>\n <li>\u2610 Update passwords and transfer account ownership</li>\n <li>\u2610 Verify final paycheck details with Payroll</li>\n <li>\u2610 Review non-disclosure/non-compete agreements</li>\n <li>\u2610 Update LinkedIn and professional profiles</li>\n </ul>\n\n <div style=\"background: white; padding: 16px; border-radius: 8px; border-left: 4px solid #4f46e5; margin: 16px 0;\">\n <p style=\"margin: 0;\"><strong>Last Day:</strong> {{ $json.lastDay }}</p>\n <p style=\"margin: 8px 0 0;\"><strong>Department:</strong> {{ $json.department }}</p>\n </div>\n\n <p>We genuinely appreciate your contributions and wish you all the best in your next chapter.</p>\n <p>Warm regards,<br><strong>HR Team</strong></p>\n</div>\n</body></html>",
"options": {}
},
"id": "node-gmail-employee",
"name": "Gmail - Email to Employee",
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
700,
220
],
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"sendTo": "={{ $json.managerEmail }}",
"subject": "Action Required: {{ $json.fullName }} Offboarding \u2014 Last Day {{ $json.lastDayIso }}",
"message": "<html><body style=\"font-family: Arial, sans-serif; max-width: 600px; margin: 0 auto;\">\n<div style=\"background: #dc2626; padding: 24px; border-radius: 8px 8px 0 0;\">\n <h1 style=\"color: white; margin: 0;\">\u26a0\ufe0f Offboarding Notice \u2014 Manager Action Required</h1>\n</div>\n<div style=\"padding: 24px;\">\n <p>Hi,</p>\n <p><strong>{{ $json.fullName }}</strong> from your team has initiated offboarding.</p>\n <p><strong>Last Day:</strong> {{ $json.lastDay }}</p>\n\n <h3>Manager Checklist</h3>\n <ul style=\"line-height: 2;\">\n <li>\u2610 Schedule 1:1 transition meetings</li>\n <li>\u2610 Identify and reassign open projects/tasks</li>\n <li>\u2610 Arrange knowledge transfer sessions</li>\n <li>\u2610 Request access revocation from IT by last day</li>\n <li>\u2610 Complete manager portion of exit interview</li>\n <li>\u2610 Update team org chart and documentation</li>\n <li>\u2610 Post backfill requisition (if replacing)</li>\n </ul>\n\n <p>Please coordinate with HR (hr@company.com) for any questions.</p>\n</div>\n</body></html>",
"options": {}
},
"id": "node-gmail-manager",
"name": "Gmail - Email to Manager",
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
700,
360
],
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"method": "POST",
"url": "https://admin.googleapis.com/admin/directory/v1/users/{{ $json.email }}",
"authentication": "genericCredentialType",
"genericAuthType": "oAuth2Api",
"sendBody": true,
"specifyBody": "json",
"jsonBody": "={\n \"suspended\": false,\n \"changePasswordAtNextLogin\": true,\n \"customSchemas\": {\n \"Employment_Data\": {\n \"offboarding_date\": \"{{ $json.lastDayIso }}\",\n \"offboarding_status\": \"initiated\"\n }\n }\n}",
"options": {}
},
"id": "node-gsuite-flag",
"name": "HTTP - Flag GSuite Account",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.2,
"position": [
700,
500
],
"credentials": {
"oAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"select": "channel",
"channelId": {
"__rl": true,
"value": "C_HR_OPS_CHANNEL",
"mode": "id"
},
"messageType": "block",
"blocksUi": {
"blocksValues": [
{
"type": "header",
"text": {
"type": "plain_text",
"text": "\ud83d\udc4b Employee Offboarding Initiated"
}
},
{
"type": "section",
"fields": [
{
"type": "mrkdwn",
"text": "*Employee:*\n{{ $json.fullName }}"
},
{
"type": "mrkdwn",
"text": "*Department:*\n{{ $json.department }}"
},
{
"type": "mrkdwn",
"text": "*Last Day:*\n{{ $json.lastDay }}"
},
{
"type": "mrkdwn",
"text": "*Reason:*\n{{ $json.reason }}"
}
]
},
{
"type": "section",
"text": {
"type": "mrkdwn",
"text": "\u2705 Employee notified via email\n\u2705 Manager notified\n\u2705 GSuite account flagged for offboarding\n\u23f3 IT ticket: Manual action required\n\u23f3 Payroll: Manual action required"
}
},
{
"type": "context",
"elements": [
{
"type": "mrkdwn",
"text": "Initiated by {{ $json.initiatedBy }} \u2022 {{ $json.timestamp }}"
}
]
}
]
}
},
"id": "node-slack-hr",
"name": "Slack - HR Ops Channel",
"type": "n8n-nodes-base.slack",
"typeVersion": 2.2,
"position": [
700,
640
],
"credentials": {
"slackApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"respondWith": "json",
"responseBody": "={ \"success\": true, \"message\": \"Offboarding initiated for {{ $('Code - Parse Offboarding Form').item.json.fullName }}\" }"
},
"id": "node-respond",
"name": "Respond to Webhook",
"type": "n8n-nodes-base.respondToWebhook",
"typeVersion": 1,
"position": [
920,
400
]
}
],
"connections": {
"Form Webhook - Offboarding Submitted": {
"main": [
[
{
"node": "Code - Parse Offboarding Form",
"type": "main",
"index": 0
}
]
]
},
"Code - Parse Offboarding Form": {
"main": [
[
{
"node": "Gmail - Email to Employee",
"type": "main",
"index": 0
},
{
"node": "Gmail - Email to Manager",
"type": "main",
"index": 0
},
{
"node": "HTTP - Flag GSuite Account",
"type": "main",
"index": 0
},
{
"node": "Slack - HR Ops Channel",
"type": "main",
"index": 0
},
{
"node": "Respond to Webhook",
"type": "main",
"index": 0
}
]
]
}
},
"active": false,
"settings": {
"executionOrder": "v1"
},
"tags": [
{
"name": "hr"
},
{
"name": "offboarding"
},
{
"name": "operations"
}
],
"meta": {
"description": "HR submits offboarding form \u2192 simultaneously emails employee checklist, emails manager action items, flags GSuite account for deactivation on last day, and posts summary to HR Ops Slack channel.",
"prerequisites": [
"Gmail OAuth2 credentials",
"GSuite Admin SDK OAuth2 (Directory API scope)",
"Slack Bot Token with chat:write scope",
"Update Slack channel IDs",
"GSuite Admin API: enable in Google Cloud Console",
"Add error handling for GSuite if Admin SDK not configured"
],
"testingScenario": {
"test_payload": {
"fullName": "Jane Doe",
"email": "jane.doe@company.com",
"personalEmail": "jane@personal.com",
"department": "Engineering",
"managerEmail": "manager@company.com",
"lastDay": "2026-06-30",
"reason": "Voluntary Resignation",
"initiatedBy": "HR Admin"
}
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2oAuth2ApislackApi
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About this workflow
09 - Employee Offboarding Checklist. Uses gmail, httpRequest, slack. Webhook trigger; 7 nodes.
Source: https://github.com/satmakuru222/TheAIStackk/blob/main/n8n-workflows/09-employee-offboarding-checklist.json — original creator credit. Request a take-down →
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