Enrich Hubspot Companies with Polish Ceidg Data Using Nip Identifiers

The workflow JSON

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{
  "id": "KifsNxjgoHTGzDxt",
  "name": "Auto-populate HubSpot company from Polish NIP",
  "tags": [
    {
      "id": "AOZlNztgqiOQKd6j",
      "name": "n8n Creators",
      "createdAt": "2025-09-28T11:02:15.227Z",
      "updatedAt": "2025-09-28T11:02:15.227Z"
    }
  ],
  "nodes": [
    {
      "id": "538bb51e-c5dd-4173-b0ca-a13934985a72",
      "name": "Check if NIP exists",
      "type": "n8n-nodes-base.if",
      "position": [
        128,
        432
      ],
      "parameters": {
        "options": {},
        "conditions": {
          "string": [
            {
              "value1": "={{ $json.propertyValue }}",
              "operation": "isNotEmpty"
            }
          ]
        }
      },
      "typeVersion": 2
    },
    {
      "id": "6f3002a3-ba7f-43f0-801c-9aac9d30e538",
      "name": "When NIP property changes",
      "type": "n8n-nodes-base.hubspotTrigger",
      "position": [
        -96,
        432
      ],
      "parameters": {
        "eventsUi": {
          "eventValues": [
            {
              "name": "company.propertyChange",
              "property": "nip"
            }
          ]
        },
        "additionalFields": {}
      },
      "typeVersion": 1
    },
    {
      "id": "d1ace6e8-5170-4093-94cc-04662969523b",
      "name": "Update company in HubSpot",
      "type": "n8n-nodes-base.hubspot",
      "position": [
        1056,
        304
      ],
      "parameters": {
        "resource": "company",
        "companyId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $('Check if NIP exists').item.json.companyId }}"
        },
        "operation": "update",
        "updateFields": {
          "city": "={{ $json.properties.city }}",
          "name": "={{ $json.properties.name }}",
          "postalCode": "={{ $json.properties.zip }}",
          "websiteUrl": "={{ $json.properties.website }}",
          "phoneNumber": "={{ $json.properties.phone }}",
          "stateRegion": "={{ $json.properties.state }}",
          "countryRegion": "={{ $json.properties.country }}",
          "streetAddress": "={{ $json.properties.address }}",
          "customPropertiesUi": {
            "customPropertiesValues": [
              {
                "value": "={{ $json.properties.description }}",
                "property": "ceidg_notes"
              }
            ]
          }
        },
        "authentication": "appToken"
      },
      "typeVersion": 2.2
    },
    {
      "id": "183aaa16-4d06-44c6-86a0-19b7332bf565",
      "name": "Fetch company data from CEIDG",
      "type": "n8n-nodes-base.httpRequest",
      "onError": "continueRegularOutput",
      "position": [
        352,
        320
      ],
      "parameters": {
        "url": "=https://dane.biznes.gov.pl/api/ceidg/v3/firmy",
        "options": {},
        "sendQuery": true,
        "authentication": "predefinedCredentialType",
        "queryParameters": {
          "parameters": [
            {
              "name": "nip",
              "value": "={{ $json.propertyValue }}"
            }
          ]
        },
        "nodeCredentialType": "httpBearerAuth"
      },
      "typeVersion": 4.2,
      "alwaysOutputData": true
    },
    {
      "id": "6abd961a-2c92-44dc-96a6-cf094b36e01a",
      "name": "Transform data for HubSpot",
      "type": "n8n-nodes-base.code",
      "position": [
        816,
        304
      ],
      "parameters": {
        "jsCode": "// Input: single item from \"Fetch company data from CEIDG\" node (CEIDG v3 API)\n// Structure: { firmy: [ { nazwa, adresDzialalnosci:{...}, wlasciciel:{ nip, regon }, ... } ], ... }\n\nconst data = $input.item.json;\n\n// Validation\nif (!data || !Array.isArray(data.firmy) || data.firmy.length === 0) {\n  throw new Error('No company found in CEIDG response');\n}\n\n// First company from the list\nconst company = data.firmy[0];\n\n// Get companyId from HubSpot Trigger\nconst hubspotPayload = $item(0).$node[\"When NIP property changes\"].json;\nconst companyId = hubspotPayload.companyid || hubspotPayload.objectId;\n\n// CEIDG v3: address is in \"adresDzialalnosci\"\nconst addr = company.adresDzialalnosci || {};\n\nconst street = [\n  addr.ulica,\n  addr.budynek,\n  addr.lokal ? `/${addr.lokal}` : ''\n]\n.filter(Boolean)\n.join(' ');\n\n// Owner \u2192 NIP/REGON\nconst owner = company.wlasciciel || {};\nconst nip = owner.nip || '';\nconst regon = owner.regon || '';\n\n// Return format ready for HubSpot Company \u2192 Update\nreturn {\n  json: {\n    companyId: companyId,\n    properties: {\n      name: company.nazwa || '',\n      address: street || '',\n      city: addr.miasto || '',\n      zip: addr.kod || '',\n      state: addr.wojewodztwo || '',\n      country: 'Poland',\n      phone: company.telefon || '',\n      website: company.www || '',\n      description: `Auto-populated from CEIDG. NIP: ${nip || '\u2014'}, REGON: ${regon || '\u2014'}. Start: ${company.dataRozpoczecia || 'N/A'}`,\n    },\n  },\n};"
      },
      "typeVersion": 2
    },
    {
      "id": "03b138e2-84c9-4fcd-87b3-34e97a639484",
      "name": "Mark error in HubSpot",
      "type": "n8n-nodes-base.hubspot",
      "position": [
        1056,
        896
      ],
      "parameters": {
        "resource": "company",
        "companyId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $('Check if NIP exists').item.json.companyId }}"
        },
        "operation": "update",
        "updateFields": {
          "customPropertiesUi": {
            "customPropertiesValues": [
              {
                "value": "=Invalid NIP / No data found in CEIDG database",
                "property": "ceidg_notes"
              }
            ]
          }
        },
        "authentication": "appToken"
      },
      "typeVersion": 2.2
    },
    {
      "id": "641f0344-7de8-46de-b7ea-29a67c1b1946",
      "name": "Check if data retrieved",
      "type": "n8n-nodes-base.if",
      "position": [
        576,
        320
      ],
      "parameters": {
        "options": {},
        "conditions": {
          "options": {
            "version": 2,
            "leftValue": "",
            "caseSensitive": true,
            "typeValidation": "strict"
          },
          "combinator": "and",
          "conditions": [
            {
              "id": "05aca5e7-3131-4e58-9e38-a5caa08f93a9",
              "operator": {
                "type": "number",
                "operation": "gt"
              },
              "leftValue": "={{ $json.count }}",
              "rightValue": 0
            }
          ]
        }
      },
      "typeVersion": 2.2
    },
    {
      "id": "52855cc7-4754-4582-b0ef-803f31f9db06",
      "name": "Workflow Description",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -880,
        -64
      ],
      "parameters": {
        "color": 4,
        "width": 678.2462538708118,
        "height": 1181.1692474064032,
        "content": "## Auto-populate HubSpot company from Polish NIP\n\nThis workflow automatically enriches HubSpot company records with official data from the Polish CEIDG (Central Register and Information on Economic Activity) database when a NIP (Polish Tax ID) is added or updated.\n\n## Who's it for\n\nPolish sales teams, marketing agencies, and CRM administrators who work with Polish companies in HubSpot and want to save time on manual data entry while ensuring data accuracy.\n\n## How it works\n\n1. **Trigger**: Monitors HubSpot for changes to the \"NIP\" property on company records\n2. **Validation**: Checks if the NIP field is not empty\n3. **API Query**: Fetches official company data from the Polish CEIDG database using the provided NIP\n4. **Data Check**: Verifies if company data was successfully retrieved\n5. **Transform**: Maps CEIDG data to HubSpot company properties\n6. **Update**: Enriches the HubSpot company record with:\n   - Company name\n   - Full address (street, city, postal code, state)\n   - Phone number\n   - Website URL\n   - NIP and REGON numbers\n   - Business start date\n7. **Error Handling**: If NIP is invalid or no data found, adds a note to the company record\n\n## Requirements\n\n- **HubSpot account** with:\n  - Custom property \"nip\" created for companies\n  - Custom property \"ceidg_notes\" created for companies (optional, for storing API notes)\n  - App token or developer API credentials\n- **CEIDG API Token** (free registration at https://dane.biznes.gov.pl/)\n- **n8n instance** (self-hosted or cloud)\n\n## How to set up\n\n1. **Create HubSpot custom properties**:\n   - Go to HubSpot Settings > Properties > Company Properties\n   - Create a \"nip\" property (single-line text)\n   - Create a \"ceidg_notes\" property (multi-line text) for storing API responses\n\n2. **Get CEIDG API Token**:\n   - Register at https://dane.biznes.gov.pl/\n   - Navigate to API section and generate your token\n   - Add token to n8n credentials (HTTP Bearer YOUR_TOKEN_HERE)\n\n3. **Configure HubSpot credentials**:\n   - Add your HubSpot App Token in n8n credentials\n   - Or use HubSpot Developer API credentials\n\n4. **Activate the workflow**:\n   - Import this workflow to your n8n instance\n   - Configure the credentials in all HubSpot and HTTP nodes\n   - Activate the workflow\n\n5. **Test**:\n   - Add or update a NIP value in any HubSpot company record\n   - Check if the company data gets automatically populated\n\n## How to customize\n\n- **Add more fields**: Modify the \"Transform data for HubSpot\" Code node to map additional CEIDG fields\n- **Change trigger property**: Update the HubSpot Trigger to monitor a different property name\n- **Notification**: Add an email or Slack notification node after successful updates\n- **Batch processing**: Add a schedule trigger to process multiple companies at once\n- **Data validation**: Add nodes to validate NIP format before making the API call\n- **Logging**: Add a Google Sheets or database node to log all enrichment activities\n\n## Notes\n\n- CEIDG database contains data for sole proprietorships registered in Poland\n- For limited liability companies (sp. z o.o.) and other entities, you'll need to use KRS (National Court Register) API instead\n- The workflow processes one company at a time as they are updated\n- API rate limits apply based on your CEIDG API plan"
      },
      "typeVersion": 1
    },
    {
      "id": "3104719e-08b1-4a4a-916e-11976d4ea6ed",
      "name": "Step 1: HubSpot Trigger",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -160,
        80
      ],
      "parameters": {
        "width": 217,
        "height": 525,
        "content": "## Trigger\n\nMonitors HubSpot for changes to the NIP property on company records.\n\nWhen a NIP is added or updated, the workflow starts automatically."
      },
      "typeVersion": 1
    },
    {
      "id": "a8758064-a305-4d97-9481-406261c56462",
      "name": "Step 2: Validate Input",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        80,
        80
      ],
      "parameters": {
        "width": 201,
        "height": 525,
        "content": "## Validation\n\nChecks if the NIP field has a value.\n\nIf empty, the workflow ends here to avoid unnecessary API calls."
      },
      "typeVersion": 1
    },
    {
      "id": "cdcc5ce1-0b8b-4243-817c-fe5521273dad",
      "name": "Step 3: Fetch Data",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        304,
        -32
      ],
      "parameters": {
        "width": 201,
        "height": 525,
        "content": "## CEIDG API Query\n\nFetches official company data from the Polish government database.\n\nRequires a free API token from dane.biznes.gov.pl"
      },
      "typeVersion": 1
    },
    {
      "id": "eb23700a-c13a-4a0b-aadc-374b4558259c",
      "name": "Step 4: Verify Response",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        528,
        -32
      ],
      "parameters": {
        "width": 201,
        "height": 525,
        "content": "## Data Verification\n\nChecks if the API returned any company records.\n\nIf count > 0, proceeds to update HubSpot.\nIf count = 0, marks an error."
      },
      "typeVersion": 1
    },
    {
      "id": "d176a34a-25db-46d9-9605-9111608faf53",
      "name": "Step 5: Map Fields",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        752,
        -32
      ],
      "parameters": {
        "width": 217,
        "height": 525,
        "content": "## Transform Data\n\nMaps CEIDG API response to HubSpot company properties.\n\nExtracts:\n- Company name\n- Address components\n- Contact details\n- NIP/REGON numbers"
      },
      "typeVersion": 1
    },
    {
      "id": "97f97f48-e594-4a81-a97f-827434f46ff1",
      "name": "Step 6: Update Success",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        992,
        -32
      ],
      "parameters": {
        "width": 265,
        "height": 525,
        "content": "## Success Path\n\nUpdates the HubSpot company record with all enriched data from CEIDG.\n\nIncludes company name, address, phone, website, and notes."
      },
      "typeVersion": 1
    },
    {
      "id": "5daf227a-3112-4812-9d92-442ec883d08b",
      "name": "Error Handling",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        992,
        528
      ],
      "parameters": {
        "width": 265,
        "height": 525,
        "content": "## Error Path\n\nIf NIP is invalid or not found in CEIDG, this node adds a note to the HubSpot company.\n\nHelps identify problematic records."
      },
      "typeVersion": 1
    }
  ],
  "active": false,
  "settings": {
    "executionOrder": "v1"
  },
  "versionId": "5599e99c-c3b9-4cc1-97a8-0af7dee05ac0",
  "connections": {
    "Check if NIP exists": {
      "main": [
        [
          {
            "node": "Fetch company data from CEIDG",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "Mark error in HubSpot",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Check if data retrieved": {
      "main": [
        [
          {
            "node": "Transform data for HubSpot",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "Mark error in HubSpot",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "When NIP property changes": {
      "main": [
        [
          {
            "node": "Check if NIP exists",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Transform data for HubSpot": {
      "main": [
        [
          {
            "node": "Update company in HubSpot",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Fetch company data from CEIDG": {
      "main": [
        [
          {
            "node": "Check if data retrieved",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}

About this workflow

This workflow automatically enriches HubSpot company records with official data from the Polish CEIDG (Central Register and Information on Economic Activity) database when a NIP (Polish Tax ID) is added or updated.

Source: https://n8n.io/workflows/10125/ — original creator credit. Request a take-down →

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