This workflow follows the Gmail → Gmail Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"nodes": [
{
"id": "13188ea7-7e66-4955-89d0-82ba4dc08dc9",
"name": "Search For Folder",
"type": "n8n-nodes-base.googleDrive",
"position": [
-2420,
500
],
"parameters": {
"filter": {
"folderId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
}
},
"options": {},
"resource": "fileFolder",
"queryString": "={{$json.folderName}}"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3,
"alwaysOutputData": true
},
{
"id": "ed2ababb-7022-43e1-b638-0132c08ef701",
"name": "Create Month Folder",
"type": "n8n-nodes-base.googleDrive",
"position": [
-2060,
680
],
"parameters": {
"name": "={{ $('YYYY/MM').first().json.folderName }}",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"options": {},
"folderId": {
"__rl": true,
"mode": "id",
"value": "={{ $('YYYY/MM').item.json.id }}"
},
"resource": "folder"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "f5f2365d-0977-48b1-bd2e-29b7707839d9",
"name": "Check If Folder Exists",
"type": "n8n-nodes-base.if",
"position": [
-2240,
500
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "09b62415-cb8f-478e-b6d3-aa463fe70c81",
"operator": {
"type": "object",
"operation": "notEmpty",
"singleValue": true
},
"leftValue": "={{ $json }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "c27b0a9d-8ee2-4eae-963c-14256ffae0b8",
"name": "Gmail Trigger",
"type": "n8n-nodes-base.gmailTrigger",
"position": [
-4400,
780
],
"parameters": {
"simple": false,
"filters": {
"labelIds": [
"Label_2"
]
},
"options": {},
"pollTimes": {
"item": [
{
"mode": "everyX",
"unit": "minutes",
"value": 15
}
]
}
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 1.2
},
{
"id": "3eac8c53-1b20-4511-9f2a-f5e838ca0fa0",
"name": "Gmail",
"type": "n8n-nodes-base.gmail",
"position": [
-1720,
460
],
"parameters": {
"simple": false,
"options": {
"downloadAttachments": true
},
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"operation": "get"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "bfae9bb5-6915-4968-8b5e-e72dd46bda55",
"name": "Split Up Binary Data1",
"type": "n8n-nodes-base.function",
"position": [
-1560,
460
],
"parameters": {
"functionCode": "let results = [];\n\nfor (item of items) {\n for (key of Object.keys(item.binary)) {\n results.push({\n json: {\n fileName: item.binary[key].fileName\n },\n binary: {\n data: item.binary[key],\n }\n });\n }\n}\n\nreturn results;"
},
"typeVersion": 1
},
{
"id": "baf55ab9-511f-4404-a2cc-b1c848f6f5c5",
"name": "Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1800,
280
],
"parameters": {
"color": 7,
"width": 920,
"height": 660,
"content": "## Upload attachments to Drive\nIncoming files are split up into individual items, each with a single binary data object under the `data` key.\nFiles names are prefixed with the current timestamp"
},
"typeVersion": 1
},
{
"id": "5d706d3a-db17-4f5f-9eac-ba91c470dbdd",
"name": "YYYY/MM",
"type": "n8n-nodes-base.set",
"position": [
-2600,
500
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "143b3b94-a8d7-46b6-8ea8-2e70c082f5b1",
"name": "=folderName",
"type": "string",
"value": "={{\n new Date($('Gmail Trigger').item.json.date).getUTCFullYear() \n + '/' + \n String(new Date($('Gmail Trigger').item.json.date).getUTCMonth() + 1).padStart(2, '0')\n}}\n"
}
]
},
"includeOtherFields": true
},
"typeVersion": 3.4
},
{
"id": "b20a3833-f648-454d-999b-d799727e18e8",
"name": "Loop Over Items",
"type": "n8n-nodes-base.splitInBatches",
"position": [
-1320,
460
],
"parameters": {
"options": {}
},
"typeVersion": 3
},
{
"id": "bb8c0d21-de74-4abf-bf6c-5eef3f301513",
"name": "Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2680,
280
],
"parameters": {
"color": 7,
"width": 820,
"height": 660,
"content": "# Checks if YYYY/MM Folder exists\n## If the directory doesn't exist it is created"
},
"typeVersion": 1
},
{
"id": "40971ca3-91d3-4651-8137-e973dbd2dbbd",
"name": "Company Folder Exists",
"type": "n8n-nodes-base.if",
"position": [
-3180,
500
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "09b62415-cb8f-478e-b6d3-aa463fe70c81",
"operator": {
"type": "object",
"operation": "notEmpty",
"singleValue": true
},
"leftValue": "={{ $json }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "086ff643-ca10-46ec-92b5-8a014fd3bf3f",
"name": "Create Company Folder",
"type": "n8n-nodes-base.googleDrive",
"position": [
-2920,
620
],
"parameters": {
"name": "={{ $('Lookup in Sheets').item.json.company }}",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"options": {},
"folderId": {
"__rl": true,
"mode": "list",
"value": "18ry0AUtrpp3re6u3zQvvs0BQUGFmBKN9",
"cachedResultUrl": "https://drive.google.com/drive/folders/18ry0AUtrpp3re6u3zQvvs0BQUGFmBKN9",
"cachedResultName": "Invoices"
},
"resource": "folder"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "7792afb7-61d9-402f-814b-f4625cd012bc",
"name": "Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
-3500,
120
],
"parameters": {
"color": 7,
"width": 760,
"height": 820,
"content": "# Checks if a folder with the company of the email exists\n## If it doesn't the directory is created"
},
"typeVersion": 1
},
{
"id": "1f61ea45-49e6-4018-91ad-2144c1bbc19a",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
-4120,
280
],
"parameters": {
"color": 6,
"width": 560,
"height": 660,
"content": "# 2. Google Sheets Whitelist Config\n\n## To filter contacts against a whitelist:\n### 1. Make a copy of [this spreadsheet](https://docs.google.com/spreadsheets/d/1tTz9BflstxVL18YG11Ny1eiDj3FcjvtZ619b_bHx8h4/edit?usp=sharing)\n**OR** create a Google Sheet with two columns:\n| **email** | **company** |\n\n\n### 2. Add whitelisted emails and their company as rows in the sheet and configure this node **Document** and **Sheet** to point to it.\n\n\n\n\n\n\n\n\n\n\n\n\n\n"
},
"typeVersion": 1
},
{
"id": "f7009cc2-8194-40c9-98e9-edc4a29c5ce8",
"name": "Lookup in Sheets",
"type": "n8n-nodes-base.googleSheets",
"position": [
-3900,
780
],
"parameters": {
"options": {},
"filtersUI": {
"values": [
{
"lookupValue": "={{ $('Gmail Trigger').item.json.from.value[0].address }}",
"lookupColumn": "email"
}
]
},
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1gZE7EbLJqfMzQlPoCgE0eeqee_F1Lh9eIwhHsVmYKdw/edit#gid=0",
"cachedResultName": "Sheet1"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1gZE7EbLJqfMzQlPoCgE0eeqee_F1Lh9eIwhHsVmYKdw",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1gZE7EbLJqfMzQlPoCgE0eeqee_F1Lh9eIwhHsVmYKdw/edit?usp=drivesdk",
"cachedResultName": "Contacts Whitelist"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.5,
"alwaysOutputData": false
},
{
"id": "932afe12-3341-4f77-88ab-0b558e0d6ee2",
"name": "Search Company Folder1",
"type": "n8n-nodes-base.googleDrive",
"position": [
-3440,
500
],
"parameters": {
"filter": {
"whatToSearch": "folders"
},
"options": {},
"resource": "fileFolder",
"queryString": "={{ $('Lookup in Sheets').item.json.company }}"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3,
"alwaysOutputData": true
},
{
"id": "b9e66cf4-365a-4d11-bff9-48bf28be9e96",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-4740,
280
],
"parameters": {
"color": 6,
"width": 560,
"height": 660,
"content": "# 1. Trigger Settings and Filters\n\n## Configure the interval to check for new emails and apply filters to process only some emails\n\n**For example**: To create a filter that applies a label to emails **with attachments** containing the words \"invoice\" or \"receipt,\" follow these steps:\n\n1. Open your Gmail and click on the burger menu button next to the search bar to open the search options.\n2. In the `Has the words` field type in 'invoice receipt'\n3. Check the `Has attachment` checkbox\n4. Click on the \"Create filter with this search\" option at the bottom of the search window.\n5. In the filter options, select the \"Apply the label\" option and choose or create a label for these emails.\n6. Click \"Create filter\" to save your new filter.\n\n\n\n\n\n\n\n\n\n\n\n"
},
"typeVersion": 1
},
{
"id": "2a932450-d0e9-44b4-adfb-2254b8e6e547",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
-3000,
220
],
"parameters": {
"color": 6,
"height": 540,
"content": "# 3. Configure storage location\n## Set where to store files from the `parent folder` dropdown"
},
"typeVersion": 1
},
{
"id": "247e4ed7-ebff-4392-adf2-4a63e80e04f4",
"name": "Upload To Folder",
"type": "n8n-nodes-base.googleDrive",
"position": [
-1100,
480
],
"parameters": {
"name": "={{ Date.now();}}-{{ $('Loop Over Items').item.binary.data.fileName }} ",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive",
"cachedResultUrl": "https://drive.google.com/drive/my-drive",
"cachedResultName": "My Drive"
},
"options": {
"ocrLanguage": "en",
"propertiesUi": {
"propertyValues": [
{
"key": "sender",
"value": "={{ $('Gmail').item.json.from.value[0].address }}"
},
{
"key": "time_received",
"value": "={{ $('Gmail').item.json.date }}"
}
]
}
},
"folderId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Search For Folder').first().json.id || $('Create Month Folder').item.json.id }}"
},
"inputDataFieldName": "=data"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
}
],
"connections": {
"Gmail": {
"main": [
[
{
"node": "Split Up Binary Data1",
"type": "main",
"index": 0
}
]
]
},
"YYYY/MM": {
"main": [
[
{
"node": "Search For Folder",
"type": "main",
"index": 0
}
]
]
},
"Gmail Trigger": {
"main": [
[
{
"node": "Lookup in Sheets",
"type": "main",
"index": 0
}
]
]
},
"Loop Over Items": {
"main": [
[],
[
{
"node": "Upload To Folder",
"type": "main",
"index": 0
}
]
]
},
"Lookup in Sheets": {
"main": [
[
{
"node": "Search Company Folder1",
"type": "main",
"index": 0
}
]
]
},
"Upload To Folder": {
"main": [
[
{
"node": "Loop Over Items",
"type": "main",
"index": 0
}
]
]
},
"Search For Folder": {
"main": [
[
{
"node": "Check If Folder Exists",
"type": "main",
"index": 0
}
]
]
},
"Create Month Folder": {
"main": [
[
{
"node": "Gmail",
"type": "main",
"index": 0
}
]
]
},
"Company Folder Exists": {
"main": [
[
{
"node": "YYYY/MM",
"type": "main",
"index": 0
}
],
[
{
"node": "Create Company Folder",
"type": "main",
"index": 0
}
]
]
},
"Create Company Folder": {
"main": [
[
{
"node": "YYYY/MM",
"type": "main",
"index": 0
}
]
]
},
"Split Up Binary Data1": {
"main": [
[
{
"node": "Loop Over Items",
"type": "main",
"index": 0
}
]
]
},
"Check If Folder Exists": {
"main": [
[
{
"node": "Gmail",
"type": "main",
"index": 0
}
],
[
{
"node": "Create Month Folder",
"type": "main",
"index": 0
}
]
]
},
"Search Company Folder1": {
"main": [
[
{
"node": "Company Folder Exists",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googleDriveOAuth2ApigoogleSheetsOAuth2Api
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
How this works
Effortlessly organise incoming emails by automatically sorting their attachments into dated folders within Google Drive, keeping your files neatly archived without manual effort. This workflow suits teams handling high email volumes, such as customer support or project managers, who rely on Google Workspace tools to maintain order. The key step involves the Gmail trigger detecting new messages, followed by the system creating or locating a monthly folder in Google Drive and saving attachments there using Google Sheets for any logging needs.
Use this workflow when you receive frequent emails with attachments that need timestamped storage, like reports or invoices, to streamline retrieval and compliance. Avoid it for emails without attachments or if you prefer real-time processing over monthly organisation, as it focuses on batching by date. Common variations include adding filters for specific senders in the Gmail trigger or integrating Google Sheets to track processed emails for audit trails.
About this workflow
Googlesheets Gmail. Uses googleDrive, gmailTrigger, gmail, stickyNote. Event-driven trigger; 19 nodes.
Source: https://github.com/Zie619/n8n-workflows — original creator credit. Request a take-down →
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