Summer This workflow corresponds to n8n.io template #8935 — we link there as the canonical source.
This workflow follows the Gmail → Google Calendar recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
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{
"nodes": [
{
"id": "55b8ddc2-3cdb-4d36-b975-8c3f1b0adbf0",
"name": "Setup",
"type": "n8n-nodes-base.set",
"position": [
336,
-32
],
"parameters": {
"fields": {
"values": [
{
"name": "apiKey",
"stringValue": "YOUR_TAVILY_API_KEY_HERE"
},
{
"name": "newsAge",
"type": "numberValue",
"numberValue": "20"
},
{
"name": "maxArticles",
"stringValue": "20"
},
{
"name": "emails"
}
]
},
"options": {}
},
"typeVersion": 3.2
},
{
"id": "b787b36b-d931-4055-a528-da4b9a06c7eb",
"name": "Extract company name",
"type": "n8n-nodes-base.set",
"position": [
1280,
-48
],
"parameters": {
"fields": {
"values": [
{
"name": "companyName",
"stringValue": "={{ $json.summary.toLowerCase().replace('meeting with', '').replace('call with', '').trim() }}"
}
]
},
"options": {}
},
"typeVersion": 3.2
},
{
"id": "34bd9e4b-72fd-4ab5-bc99-3d3b4c872248",
"name": "Every morning @ 7",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
32,
-32
],
"parameters": {
"rule": {
"interval": [
{
"triggerAtHour": 9
}
]
}
},
"typeVersion": 1.1
},
{
"id": "50c085ea-68ff-49b6-95a9-d0664dc82d1c",
"name": "Filter meetings",
"type": "n8n-nodes-base.if",
"position": [
944,
-32
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 1,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "or",
"conditions": [
{
"id": "bcfb06b1-d365-43a8-9802-869529baca98",
"operator": {
"type": "string",
"operation": "startsWith"
},
"leftValue": "={{ $json.summary.toLowerCase() }}",
"rightValue": "call with"
},
{
"id": "4ea43ccf-d586-4985-87db-fc1e9f734351",
"operator": {
"type": "string",
"operation": "startsWith"
},
"leftValue": "={{ $json.summary.toLowerCase() }}",
"rightValue": "meeting with"
}
]
}
},
"typeVersion": 2
},
{
"id": "3a4b313d-35c2-4b15-b2d3-98e382fb5539",
"name": "Format for email",
"type": "n8n-nodes-base.code",
"position": [
1984,
-48
],
"parameters": {
"jsCode": "// Simple working version for n8n\nlet html = `<table style=\"width: 100%\">`;\n\n// Try multiple ways to access the data (n8n versions vary)\nconst inputData = $json || $input.item?.json || $input.first()?.json;\n\nconsole.log('Input data:', JSON.stringify(inputData, null, 2));\n\n// Tavily returns results in a 'results' array\nconst articles = inputData?.results || inputData?.articles || [];\n\nif (Array.isArray(articles) && articles.length > 0) {\n for (const article of articles) {\n html += `\n <tr>\n <td style=\"background-color: #f2f4f8; font-family: sans-serif; padding: 1em;\">\n <div>\n <a style=\"display: block; margin-bottom: 10px; font-size: 1.2em; text-decoration: none; color: #0066cc;\" href=\"${article.url || '#'}\">${article.title || 'No title available'}</a>\n <p style=\"margin: 10px 0; color: #666; font-style: italic;\">\n ${article.content || article.snippet || article.description || 'No description available'}\n </p>\n <div style=\"margin-top: 10px; font-size: 0.9em; color: #888;\">\n ${article.published_date ? '<b>Published:</b> ' + article.published_date + '<br>' : ''}\n ${article.score ? '<b>Relevance:</b> ' + Math.round(article.score * 100) + '%' : ''}\n </div>\n </div>\n </td>\n </tr>\n `;\n }\n} else {\n html += `\n <tr>\n <td style=\"background-color: #f2f4f8; font-family: sans-serif; padding: 2em; text-align: center;\">\n <p style=\"color: #666; font-style: italic;\">No recent news found for this company.</p>\n </td>\n </tr>\n `;\n}\n\nhtml += '</table>';\n\nreturn { html: html };"
},
"typeVersion": 2
},
{
"id": "4e18d898-f28a-4a3b-8c74-de300adb1655",
"name": "Send news",
"type": "n8n-nodes-base.gmail",
"position": [
2304,
-48
],
"parameters": {
"sendTo": "user@example.com",
"message": "={{ $json.html }}",
"options": {
"senderName": "Meeting Prep Agent",
"appendAttribution": false
},
"subject": "=Latest news for '{{ $('Extract company name').item.json.summary }}'"
},
"typeVersion": 2.1
},
{
"id": "d3eb386f-e43b-4357-9371-8958d3048c9f",
"name": "No meetings today",
"type": "n8n-nodes-base.noOp",
"position": [
1280,
112
],
"parameters": {},
"typeVersion": 1
},
{
"id": "68f53a86-68a0-49e8-a1fe-89b553421eee",
"name": "Get meetings for today",
"type": "n8n-nodes-base.googleCalendar",
"position": [
624,
-32
],
"parameters": {
"options": {
"timeMax": "={{ $today.plus({ days: 1 }) }}",
"timeMin": "={{ $today }}",
"singleEvents": true
},
"calendar": {
"__rl": true,
"mode": "list",
"value": "user@example.com",
"cachedResultName": "Primary Calendar"
},
"operation": "getAll"
},
"typeVersion": 1
},
{
"id": "8ac5dcd6-3583-4922-9648-83511b69cfcc",
"name": "Research Company/ Person",
"type": "@tavily/n8n-nodes-tavily.tavily",
"position": [
1616,
-48
],
"parameters": {
"query": "={{ $json.companyName }}",
"options": {
"time_range": "month",
"include_raw_content": true
}
},
"typeVersion": 1
},
{
"id": "900377bb-b73f-4bc4-8cb8-fb1d41d7ccd6",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-832,
16
],
"parameters": {
"color": 7,
"width": 656,
"height": 768,
"content": "## Research for Upcoming Meeting\n\nCreator: [Summer Chang](https://www.youtube.com/channel/UCAdp-nOSH-jcrwXkLlUMyXQ)\n\nNever walk into a meeting unprepared again!\n\nThis workflow automatically researches your meeting contacts every morning and emails you the latest news and insights about the companies you're meeting with today.\n\n\u2705 Step 1: Set Your Morning Briefing Time\nOpen the Every morning @ 7 Schedule Trigger and adjust the time when you'd like to receive your daily meeting briefings. The default is set to 9 AM.\n\n\u2705 Step 2: Connect Your Google Calendar\nLink your Google Calendar credentials to the Get meetings for today node. This allows the workflow to scan your calendar for external meetings.\n\n\u2705 Step 3: Connect Your Tavily Research API\nAdd your Tavily API key to the Research Company/Person node. This powers the intelligent research that finds recent news and insights about your meeting contacts.\n\n\u2705 Step 4: Link Your Gmail Account\nConnect your Gmail credentials to the Send news node so your research briefings can be automatically delivered to your inbox each morning.\n\n\u2705 Step 5: Customize Your Email Settings\nIn the Send news node, update:\n\nSend To: Your email address\nSender Name: Customize how the emails appear in your inbox\n\n\u2705 Step 6: Activate the Workflow\nOnce everything is connected, set the workflow to active so it runs automatically each morning and keeps you prepared."
},
"typeVersion": 1
},
{
"id": "9233618c-486d-46e8-b155-7b5cdda138c0",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
-832,
-464
],
"parameters": {
"color": 7,
"width": 656,
"height": 416,
"content": "### Use Case Walkthrough\n[](https://www.youtube.com/shorts/rT0cR93cyXI)"
},
"typeVersion": 1
},
{
"id": "bc19430e-42ca-441c-a53f-4db6fbc1c9b0",
"name": "Sticky Note - Calendar",
"type": "n8n-nodes-base.stickyNote",
"position": [
496,
128
],
"parameters": {
"color": 5,
"width": 320,
"height": 400,
"content": "### \ud83d\udcc5 Fetch Today's Calendar\n\n**What it does:**\nConnects to your Google Calendar and retrieves all meetings scheduled for today.\n\n**Configuration Required:**\n1. Add Google Calendar credentials\n2. Select your calendar from the dropdown\n3. The time range is automatically set to today\n\n**Output:**\nList of all calendar events for the current day, including meeting titles, times, and participants."
},
"typeVersion": 1
},
{
"id": "9ddd6870-46e7-4434-bbf6-7f2147d3e95a",
"name": "Sticky Note - Filter",
"type": "n8n-nodes-base.stickyNote",
"position": [
832,
128
],
"parameters": {
"color": 5,
"width": 320,
"height": 400,
"content": "### \ud83d\udd0d Filter Relevant Meetings\n\n**What it does:**\nIdentifies meetings that likely involve external companies or contacts.\n\n**How it works:**\nChecks if the meeting summary starts with:\n- \"Meeting with [company/person]\"\n- \"Call with [company/person]\"\n\n**Output:**\n\u2705 True path: External meetings to research\n\u274c False path: Internal meetings (no research needed)"
},
"typeVersion": 1
},
{
"id": "d7167733-fb2b-4cd8-86ef-8a8f04d54fa5",
"name": "Sticky Note - Extract",
"type": "n8n-nodes-base.stickyNote",
"position": [
1152,
-480
],
"parameters": {
"color": 5,
"width": 320,
"height": 384,
"content": "### \ud83d\udcdd Extract Company Name\n\n**What it does:**\nParses the meeting title to extract the company or person name.\n\n**How it works:**\nRemoves common prefixes like \"Meeting with\" or \"Call with\" and extracts the remaining text as the company name.\n\n**Example:**\n- Input: \"Meeting with Acme Corp\"\n- Output: \"Acme Corp\"\n\n**Output:**\nClean company/person name ready for research."
},
"typeVersion": 1
},
{
"id": "7784ce9b-7a0a-41c5-93f7-1470b8f77634",
"name": "Sticky Note - Research",
"type": "n8n-nodes-base.stickyNote",
"position": [
1504,
-480
],
"parameters": {
"color": 5,
"width": 320,
"height": 384,
"content": "### \ud83d\udd0e AI-Powered Research\n\n**What it does:**\nUses Tavily AI to search for recent news, articles, and updates about the company or person.\n\n**Configuration Required:**\n1. Add your Tavily API key\n2. Adjust search settings if needed:\n - Time range: Past month\n - Include raw content: Yes\n\n**Output:**\nRelevant articles with titles, descriptions, URLs, publication dates, and relevance scores."
},
"typeVersion": 1
},
{
"id": "177acb9b-6ed8-42d8-968d-95369edce989",
"name": "Sticky Note - Format",
"type": "n8n-nodes-base.stickyNote",
"position": [
1888,
112
],
"parameters": {
"color": 5,
"width": 320,
"height": 432,
"content": "### \ud83d\udc8c Format Email Content\n\n**What it does:**\nTransforms research results into a beautiful HTML email format.\n\n**Features:**\n- Creates a styled table layout\n- Displays article titles as clickable links\n- Shows article descriptions/snippets\n- Includes publication dates and relevance scores\n- Handles cases with no results gracefully\n\n**Output:**\nFormatted HTML ready to send via email."
},
"typeVersion": 1
},
{
"id": "13980d72-6755-4c5b-a673-e8572d131286",
"name": "Sticky Note - Send",
"type": "n8n-nodes-base.stickyNote",
"position": [
2240,
112
],
"parameters": {
"color": 5,
"width": 320,
"height": 432,
"content": "### \ud83d\udce7 Send Email Briefing\n\n**What it does:**\nSends the formatted research briefing to your email inbox.\n\n**Configuration Required:**\n1. Add Gmail credentials\n2. Update recipient email address\n3. Customize sender name (optional)\n\n**Email includes:**\n- Subject: \"Latest news for [Company Name]\"\n- Body: Formatted research results with clickable links\n\n**Result:**\nYou receive a comprehensive briefing before your meeting!"
},
"typeVersion": 1
},
{
"id": "1f7589e3-f650-4dac-9ed0-68f9c2739b4c",
"name": "Sticky Note - Trigger1",
"type": "n8n-nodes-base.stickyNote",
"position": [
-80,
-464
],
"parameters": {
"color": 5,
"width": 320,
"height": 376,
"content": "### \ud83d\udd50 Trigger: Schedule Daily Run\n\n**What it does:**\nAutomatically triggers this workflow every morning at your chosen time (default: 9 AM).\n\n**Configuration:**\n- Click to open and adjust the trigger hour to match your preference\n- The workflow will run at this time every day\n\n**Output:**\nStarts the workflow execution for the day."
},
"typeVersion": 1
},
{
"id": "9d519c10-28f9-4043-bb23-1be38fafa8c4",
"name": "Sticky Note - Setup1",
"type": "n8n-nodes-base.stickyNote",
"position": [
272,
-464
],
"parameters": {
"color": 5,
"width": 320,
"height": 384,
"content": "### \u2699\ufe0f Setup Configuration\n\n**What it does:**\nInitializes workflow variables including your Tavily API key and search parameters.\n\n**Key Variables:**\n- `apiKey`: Your Tavily API key for research\n- `newsAge`: How many days back to search (default: 20)\n- `maxArticles`: Maximum articles to retrieve (default: 20)\n\n**Note:**\nYou'll add your actual Tavily API key in the Research node, not here."
},
"typeVersion": 1
}
],
"connections": {
"Setup": {
"main": [
[
{
"node": "Get meetings for today",
"type": "main",
"index": 0
}
]
]
},
"Filter meetings": {
"main": [
[
{
"node": "Extract company name",
"type": "main",
"index": 0
}
],
[
{
"node": "No meetings today",
"type": "main",
"index": 0
}
]
]
},
"Format for email": {
"main": [
[
{
"node": "Send news",
"type": "main",
"index": 0
}
]
]
},
"Every morning @ 7": {
"main": [
[
{
"node": "Setup",
"type": "main",
"index": 0
}
]
]
},
"Extract company name": {
"main": [
[
{
"node": "Research Company/ Person",
"type": "main",
"index": 0
}
]
]
},
"Get meetings for today": {
"main": [
[
{
"node": "Filter meetings",
"type": "main",
"index": 0
}
]
]
},
"Research Company/ Person": {
"main": [
[
{
"node": "Format for email",
"type": "main",
"index": 0
}
]
]
}
}
}
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About this workflow
Creator: Summer Chang
Source: https://n8n.io/workflows/8935/ — original creator credit. Request a take-down →
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