Hyrum Hurst This workflow corresponds to n8n.io template #12745 — we link there as the canonical source.
This workflow follows the Google Calendar → Google Sheets recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "DEeKjmJ4zMiVgKym",
"name": "Landscaping Lead Follow-Up and Booking Automation with GoHighLevel",
"tags": [],
"nodes": [
{
"id": "45d3d7b1-914c-4186-afcf-1ebb58fab95c",
"name": "GoHighLevel New Lead Trigger",
"type": "n8n-nodes-base.webhook",
"position": [
-1920,
96
],
"parameters": {
"path": "gohighlevel-lead-webhook",
"options": {},
"httpMethod": "POST"
},
"typeVersion": 2.1
},
{
"id": "a9c9359d-34f0-452b-b59e-8f85ec1b5b35",
"name": "Workflow Configuration",
"type": "n8n-nodes-base.set",
"position": [
-1696,
96
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "id-1",
"name": "ghlApiUrl",
"type": "string",
"value": "<__PLACEHOLDER_VALUE__GoHighLevel API Base URL__>"
},
{
"id": "id-2",
"name": "ghlApiKey",
"type": "string",
"value": "<__PLACEHOLDER_VALUE__GoHighLevel API Key__>"
},
{
"id": "id-3",
"name": "slackChannel",
"type": "string",
"value": "<__PLACEHOLDER_VALUE__Slack Channel ID for notifications__>"
}
]
},
"includeOtherFields": true
},
"typeVersion": 3.4
},
{
"id": "a512f367-18bb-404f-b5ce-e2dd273edb0c",
"name": "Normalize Lead Information",
"type": "n8n-nodes-base.set",
"position": [
-1472,
96
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "id-1",
"name": "leadName",
"type": "string",
"value": "={{ $json.body.contact.name || $json.body.contact.firstName + ' ' + $json.body.contact.lastName }}"
},
{
"id": "id-2",
"name": "leadPhone",
"type": "string",
"value": "={{ $json.body.contact.phone }}"
},
{
"id": "id-3",
"name": "leadEmail",
"type": "string",
"value": "={{ $json.body.contact.email }}"
},
{
"id": "id-4",
"name": "serviceType",
"type": "string",
"value": "={{ $json.body.contact.customFields?.serviceType || 'General Landscaping' }}"
},
{
"id": "id-5",
"name": "leadId",
"type": "string",
"value": "={{ $json.body.contact.id }}"
}
]
},
"includeOtherFields": true
},
"typeVersion": 3.4
},
{
"id": "665ef1b8-8f3a-4569-8dbb-d333cd636b4b",
"name": "Generate Personalized Follow-Up Message",
"type": "@n8n/n8n-nodes-langchain.openAi",
"position": [
-1216,
96
],
"parameters": {
"options": {},
"responses": {
"values": [
{
"content": "=Generate a personalized follow-up message for a landscaping lead. Lead Name: {{ $json.leadName }}, Service Type: {{ $json.serviceType }}. Make it friendly, professional, and mention we will reach out soon to discuss their {{ $json.serviceType }} needs."
}
]
},
"builtInTools": {}
},
"credentials": {
"openAiApi": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "cc782975-f21b-479f-bbf4-6d27c98c8a59",
"name": "Send SMS via GoHighLevel",
"type": "n8n-nodes-base.httpRequest",
"position": [
-896,
96
],
"parameters": {
"url": "={{ $('Workflow Configuration').first().json.ghlApiUrl }}/conversations/messages",
"method": "POST",
"options": {},
"jsonBody": "={\n \"type\": \"SMS\",\n \"contactId\": \"{{ $json.leadId }}\",\n \"message\": \"{{ $('Generate Personalized Follow-Up Message').first().json.message }}\"\n}",
"sendBody": true,
"sendHeaders": true,
"specifyBody": "json",
"authentication": "genericCredentialType",
"headerParameters": {
"parameters": [
{
"name": "Authorization",
"value": "={{ 'Bearer ' + $('Workflow Configuration').first().json.ghlApiKey }}"
},
{
"name": "Content-Type",
"value": "application/json"
}
]
}
},
"typeVersion": 4.3
},
{
"id": "58d345a4-da92-462c-8e08-97649671d14f",
"name": "Send Email via GoHighLevel",
"type": "n8n-nodes-base.httpRequest",
"position": [
-672,
96
],
"parameters": {
"url": "={{ $('Workflow Configuration').first().json.ghlApiUrl }}/conversations/messages",
"method": "POST",
"options": {},
"jsonBody": "={\n \"type\": \"Email\",\n \"contactId\": \"{{ $json.leadId }}\",\n \"subject\": \"Welcome to Our Landscaping Services!\",\n \"html\": \"{{ $('Generate Personalized Follow-Up Message').first().json.message }}\"\n}",
"sendBody": true,
"sendHeaders": true,
"specifyBody": "json",
"authentication": "genericCredentialType",
"headerParameters": {
"parameters": [
{
"name": "Authorization",
"value": "={{ 'Bearer ' + $('Workflow Configuration').first().json.ghlApiKey }}"
},
{
"name": "Content-Type",
"value": "application/json"
}
]
}
},
"typeVersion": 4.3
},
{
"id": "7023f1ee-b759-4a4e-b11d-618178d6de01",
"name": "Check Email Open Status",
"type": "n8n-nodes-base.httpRequest",
"position": [
-448,
96
],
"parameters": {
"url": "={{ $('Workflow Configuration').first().json.ghlApiUrl }}/conversations/{{ $json.json.conversationId }}/messages",
"options": {
"timeout": 30000
},
"sendHeaders": true,
"authentication": "genericCredentialType",
"headerParameters": {
"parameters": [
{
"name": "Authorization",
"value": "={{ 'Bearer ' + $('Workflow Configuration').first().json.ghlApiKey }}"
}
]
}
},
"typeVersion": 4.3
},
{
"id": "48adab5f-00db-4270-b0e3-a6b1cab19318",
"name": "Email Opened?",
"type": "n8n-nodes-base.if",
"position": [
-224,
96
],
"parameters": {
"options": {},
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": false,
"typeValidation": "loose"
},
"combinator": "and",
"conditions": [
{
"id": "id-1",
"operator": {
"type": "boolean",
"operation": "equals"
},
"leftValue": "={{ $json.json.messages && $json.json.messages.some(m => m.status === 'opened') }}",
"rightValue": "true"
}
]
}
},
"typeVersion": 2.3
},
{
"id": "8dc5363f-3283-480e-884c-bcf93a8be53f",
"name": "Schedule Follow-Up in Calendar",
"type": "n8n-nodes-base.googleCalendar",
"position": [
0,
0
],
"parameters": {
"end": "={{ $now.plus({ days: 2, hours: 1 }).toISO() }}",
"start": "={{ $now.plus({ days: 2 }).toISO() }}",
"calendar": {
"__rl": true,
"mode": "id",
"value": "<__PLACEHOLDER_VALUE__Google Calendar ID__>"
},
"additionalFields": {
"summary": "={{ 'Follow-up call with ' + $('Normalize Lead Information').first().json.leadName }}",
"description": "={{ 'Lead interested in ' + $('Normalize Lead Information').first().json.serviceType + '. Phone: ' + $('Normalize Lead Information').first().json.leadPhone }}"
}
},
"typeVersion": 1.3
},
{
"id": "5cbfbe31-b226-42af-bf47-c62e91fb5882",
"name": "Send Reminder SMS",
"type": "n8n-nodes-base.httpRequest",
"position": [
0,
192
],
"parameters": {
"url": "={{ $('Workflow Configuration').first().json.ghlApiUrl }}/conversations/messages",
"method": "POST",
"options": {},
"jsonBody": "={\n \"type\": \"SMS\",\n \"contactId\": \"{{ $('Normalize Lead Information').first().json.leadId }}\",\n \"message\": \"Hi {{ $('Normalize Lead Information').first().json.leadName }}, we sent you an email about your {{ $('Normalize Lead Information').first().json.serviceType }} inquiry. Please check your inbox or reply here!\"\n}",
"sendBody": true,
"sendHeaders": true,
"specifyBody": "json",
"authentication": "genericCredentialType",
"headerParameters": {
"parameters": [
{
"name": "Authorization",
"value": "={{ 'Bearer ' + $('Workflow Configuration').first().json.ghlApiKey }}"
},
{
"name": "Content-Type",
"value": "application/json"
}
]
}
},
"typeVersion": 4.3
},
{
"id": "a1806ba3-1710-49bd-a8c2-3f59b52ee6b3",
"name": "Log Lead Activity to Google Sheets",
"type": "n8n-nodes-base.googleSheets",
"position": [
448,
96
],
"parameters": {
"columns": {
"value": {
"Email": "={{ $('Normalize Lead Information').first().json.leadEmail }}",
"Phone": "={{ $('Normalize Lead Information').first().json.leadPhone }}",
"Status": "={{ $('Email Opened?').item.json.emailOpened ? 'Follow-up Scheduled' : 'Reminder Sent' }}",
"Lead ID": "={{ $('Normalize Lead Information').first().json.leadId }}",
"Lead Name": "={{ $('Normalize Lead Information').first().json.leadName }}",
"Timestamp": "={{ $now.toISO() }}",
"Email Opened": "={{ $('Email Opened?').item.json.emailOpened ? 'Yes' : 'No' }}",
"Service Type": "={{ $('Normalize Lead Information').first().json.serviceType }}"
},
"schema": [
{
"id": "Lead ID",
"required": false,
"displayName": "Lead ID",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Lead Name",
"required": false,
"displayName": "Lead Name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Phone",
"required": false,
"displayName": "Phone",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Email",
"required": false,
"displayName": "Email",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Service Type",
"required": false,
"displayName": "Service Type",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Email Opened",
"required": false,
"displayName": "Email Opened",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Status",
"required": false,
"displayName": "Status",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Timestamp",
"required": false,
"displayName": "Timestamp",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [
"Lead ID"
]
},
"options": {},
"operation": "appendOrUpdate",
"sheetName": {
"__rl": true,
"mode": "name",
"value": "Lead Activity Log"
},
"documentId": {
"__rl": true,
"mode": "id",
"value": "<__PLACEHOLDER_VALUE__Google Sheets Document ID__>"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.7
},
{
"id": "11913c44-3288-4128-96d0-a015fa4cedbc",
"name": "Notify Manager in Slack",
"type": "n8n-nodes-base.slack",
"position": [
672,
96
],
"parameters": {
"text": "=\ud83c\udf31 New Lead Alert!\n\n*Name:* {{ $('Normalize Lead Information').first().json.leadName }}\n*Service:* {{ $('Normalize Lead Information').first().json.serviceType }}\n*Phone:* {{ $('Normalize Lead Information').first().json.leadPhone }}\n*Email:* {{ $('Normalize Lead Information').first().json.leadEmail }}\n*Status:* {{ $json.Status }}\n\nMessages sent: SMS + Email",
"select": "channel",
"channelId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Workflow Configuration').first().json.slackChannel }}"
},
"otherOptions": {}
},
"typeVersion": 2.4
},
{
"id": "92b30d45-bd4a-48bc-a893-2a228d608f6b",
"name": "Compile Lead Activity Report",
"type": "n8n-nodes-base.merge",
"position": [
224,
96
],
"parameters": {
"mode": "combine",
"options": {},
"combineBy": "combineAll"
},
"typeVersion": 3.2
},
{
"id": "939e46f1-d079-47bd-bdc7-84bfa608d9f3",
"name": "Weekly Summary Schedule",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
-1936,
528
],
"parameters": {
"rule": {
"interval": [
{
"field": "weeks",
"triggerAtDay": [
1
],
"triggerAtHour": 9
}
]
}
},
"typeVersion": 1.3
},
{
"id": "2c7f0958-6b8d-48d8-a647-94a35946438e",
"name": "Fetch Weekly Lead Data",
"type": "n8n-nodes-base.googleSheets",
"position": [
-1696,
528
],
"parameters": {
"options": {
"returnFirstMatch": false,
"dataLocationOnSheet": {
"values": {
"range": "A:H",
"rangeDefinition": "specifyRangeA1"
}
}
},
"sheetName": {
"__rl": true,
"mode": "name",
"value": "Lead Activity Log"
},
"documentId": {
"__rl": true,
"mode": "id",
"value": "<__PLACEHOLDER_VALUE__Google Sheets Document ID__>"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.7
},
{
"id": "f885bd03-2687-4585-8e11-aa774027a4a5",
"name": "Send Weekly Summary to Slack",
"type": "n8n-nodes-base.slack",
"position": [
-1472,
528
],
"parameters": {
"text": "=\ud83d\udcca Weekly Lead Summary Report\n\n*Total Leads:* {{ $json.length }}\n*Emails Opened:* {{ $json.filter(l => l[\"Email Opened\"] === \"Yes\").length }}\n*Follow-ups Scheduled:* {{ $json.filter(l => l.Status === \"Follow-up Scheduled\").length }}\n*Reminders Sent:* {{ $json.filter(l => l.Status === \"Reminder Sent\").length }}\n\nKeep up the great work! \ud83d\ude80",
"select": "channel",
"channelId": {
"__rl": true,
"mode": "id",
"value": "<__PLACEHOLDER_VALUE__Slack Channel ID for weekly reports__>"
},
"otherOptions": {}
},
"typeVersion": 2.4
},
{
"id": "da1d36dc-701a-4a58-ab59-f0a7d054b704",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2000,
-80
],
"parameters": {
"color": 7,
"width": 736,
"height": 464,
"content": "## Trigger & Config"
},
"typeVersion": 1
},
{
"id": "83d8e58d-7bfe-4f43-a21e-d7657662e323",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1232,
-80
],
"parameters": {
"color": 7,
"width": 736,
"height": 464,
"content": "## AI routing and GHL "
},
"typeVersion": 1
},
{
"id": "4df75bd2-5663-4416-bbba-2d54ec6d379f",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
-464,
-80
],
"parameters": {
"color": 7,
"width": 656,
"height": 464,
"content": "## Email & Schedule"
},
"typeVersion": 1
},
{
"id": "d0ba4b26-d343-4f1e-89c3-cb2c78135919",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
208,
-80
],
"parameters": {
"color": 7,
"width": 672,
"height": 464,
"content": "## Notify & Log"
},
"typeVersion": 1
},
{
"id": "0fe20ae2-655b-4b98-9132-ba35b650789b",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2000,
400
],
"parameters": {
"color": 7,
"width": 656,
"height": 464,
"content": "## Summary Reporting"
},
"typeVersion": 1
},
{
"id": "9355df03-ec53-4bb8-930c-f95f99a15d68",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2352,
-48
],
"parameters": {
"width": 288,
"height": 608,
"content": "## Main\nThis workflow automates lead follow-up and booking for landscaping companies. It takes a new GoHighLevel lead, generates personalized SMS and email messages via AI, logs activity in Google Sheets, notifies your Slack team, and schedules follow-ups for hot leads.\n\n## Setup\n1. Connect your GoHighLevel account for lead triggers, SMS, and emails.\n2. Set up Google Sheets to log lead info and follow-up actions.\n3. Connect Slack to notify your landscaping manager or team.\n4. Configure OpenAI node with your API key for personalized follow-ups.\n5. Customize message templates in the OpenAI node for your branding and services.\nFor help or setup assistance, contact Hyrum Hurst at hyrum@quartersmart.com\n"
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "45dd960c-c38c-4a37-8236-2286ee9acd37",
"connections": {
"Email Opened?": {
"main": [
[
{
"node": "Schedule Follow-Up in Calendar",
"type": "main",
"index": 0
}
],
[
{
"node": "Send Reminder SMS",
"type": "main",
"index": 0
}
]
]
},
"Send Reminder SMS": {
"main": [
[
{
"node": "Compile Lead Activity Report",
"type": "main",
"index": 1
}
]
]
},
"Fetch Weekly Lead Data": {
"main": [
[
{
"node": "Send Weekly Summary to Slack",
"type": "main",
"index": 0
}
]
]
},
"Workflow Configuration": {
"main": [
[
{
"node": "Normalize Lead Information",
"type": "main",
"index": 0
}
]
]
},
"Check Email Open Status": {
"main": [
[
{
"node": "Email Opened?",
"type": "main",
"index": 0
}
]
]
},
"Weekly Summary Schedule": {
"main": [
[
{
"node": "Fetch Weekly Lead Data",
"type": "main",
"index": 0
}
]
]
},
"Send SMS via GoHighLevel": {
"main": [
[
{
"node": "Send Email via GoHighLevel",
"type": "main",
"index": 0
}
]
]
},
"Normalize Lead Information": {
"main": [
[
{
"node": "Generate Personalized Follow-Up Message",
"type": "main",
"index": 0
}
]
]
},
"Send Email via GoHighLevel": {
"main": [
[
{
"node": "Check Email Open Status",
"type": "main",
"index": 0
}
]
]
},
"Compile Lead Activity Report": {
"main": [
[
{
"node": "Log Lead Activity to Google Sheets",
"type": "main",
"index": 0
}
]
]
},
"GoHighLevel New Lead Trigger": {
"main": [
[
{
"node": "Workflow Configuration",
"type": "main",
"index": 0
}
]
]
},
"Schedule Follow-Up in Calendar": {
"main": [
[
{
"node": "Compile Lead Activity Report",
"type": "main",
"index": 0
}
]
]
},
"Log Lead Activity to Google Sheets": {
"main": [
[
{
"node": "Notify Manager in Slack",
"type": "main",
"index": 0
}
]
]
},
"Generate Personalized Follow-Up Message": {
"main": [
[
{
"node": "Send SMS via GoHighLevel",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
googleSheetsOAuth2ApiopenAiApi
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
Automate your landscaping business’s lead follow-up and booking with this AI-powered GoHighLevel workflow. Designed by Hyrum Hurst, AI Automation Engineer at QuarterSmart, this template takes every new lead and: Sends personalized SMS and email messages using OpenAI Logs lead…
Source: https://n8n.io/workflows/12745/ — original creator credit. Request a take-down →
Related workflows
Workflows that share integrations, category, or trigger type with this one. All free to copy and import.
Consulting firms in strategy, management, or IT who want to automate client onboarding and internal task assignment.
OpenAI, Google Sheets, Slack +3
Imagine your recruitment process transformed into a sleek, efficient, AI-powered assembly line for talent. That's exactly what this system creates. It automates the heavy lifting, allowing your human
Google Sheets, OpenAI, Gmail +2
This workflow automates the end-to-end process of scheduling technical or behavioral interviews. It captures interview data via Webhook, creates a Google Calendar event with an integrated Google Meet
Google Calendar, OpenAI, Gmail +2
This workflow automates the initial screening process for new job applications, freeing up your recruitment team to focus on qualified candidates. It receives applications from a webhook, uses OpenAI
HTTP Request, OpenAI, Google Sheets +2
This system meticulously guides each lead through a fully automated journey, from initial contact to a personalized follow-up and CRM integration.
OpenAI, @Elevenlabs/N8N Nodes Elevenlabs, Google Drive +4