Ventsislav Minev This workflow corresponds to n8n.io template #3464 — we link there as the canonical source.
This workflow follows the Gmail → Gmail Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"nodes": [
{
"id": "13188ea7-7e66-4955-89d0-82ba4dc08dc9",
"name": "Search For Folder",
"type": "n8n-nodes-base.googleDrive",
"position": [
-2420,
500
],
"parameters": {
"filter": {
"folderId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
}
},
"options": {},
"resource": "fileFolder",
"queryString": "={{$json.folderName}}"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3,
"alwaysOutputData": true
},
{
"id": "ed2ababb-7022-43e1-b638-0132c08ef701",
"name": "Create Month Folder",
"type": "n8n-nodes-base.googleDrive",
"position": [
-2060,
680
],
"parameters": {
"name": "={{ $('YYYY/MM').first().json.folderName }}",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"options": {},
"folderId": {
"__rl": true,
"mode": "id",
"value": "={{ $('YYYY/MM').item.json.id }}"
},
"resource": "folder"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "f5f2365d-0977-48b1-bd2e-29b7707839d9",
"name": "Check If Folder Exists",
"type": "n8n-nodes-base.if",
"position": [
-2240,
500
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "09b62415-cb8f-478e-b6d3-aa463fe70c81",
"operator": {
"type": "object",
"operation": "notEmpty",
"singleValue": true
},
"leftValue": "={{ $json }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "c27b0a9d-8ee2-4eae-963c-14256ffae0b8",
"name": "Gmail Trigger",
"type": "n8n-nodes-base.gmailTrigger",
"position": [
-4400,
780
],
"parameters": {
"simple": false,
"filters": {
"labelIds": [
"Label_2"
]
},
"options": {},
"pollTimes": {
"item": [
{
"mode": "everyX",
"unit": "minutes",
"value": 15
}
]
}
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 1.2
},
{
"id": "3eac8c53-1b20-4511-9f2a-f5e838ca0fa0",
"name": "Gmail",
"type": "n8n-nodes-base.gmail",
"position": [
-1720,
460
],
"parameters": {
"simple": false,
"options": {
"downloadAttachments": true
},
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"operation": "get"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "bfae9bb5-6915-4968-8b5e-e72dd46bda55",
"name": "Split Up Binary Data1",
"type": "n8n-nodes-base.function",
"position": [
-1560,
460
],
"parameters": {
"functionCode": "let results = [];\n\nfor (item of items) {\n for (key of Object.keys(item.binary)) {\n results.push({\n json: {\n fileName: item.binary[key].fileName\n },\n binary: {\n data: item.binary[key],\n }\n });\n }\n}\n\nreturn results;"
},
"typeVersion": 1
},
{
"id": "baf55ab9-511f-4404-a2cc-b1c848f6f5c5",
"name": "Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1800,
280
],
"parameters": {
"color": 7,
"width": 920,
"height": 660,
"content": "## Upload attachments to Drive\nIncoming files are split up into individual items, each with a single binary data object under the `data` key.\nFiles names are prefixed with the current timestamp"
},
"typeVersion": 1
},
{
"id": "5d706d3a-db17-4f5f-9eac-ba91c470dbdd",
"name": "YYYY/MM",
"type": "n8n-nodes-base.set",
"position": [
-2600,
500
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "143b3b94-a8d7-46b6-8ea8-2e70c082f5b1",
"name": "=folderName",
"type": "string",
"value": "={{\n new Date($('Gmail Trigger').item.json.date).getUTCFullYear() \n + '/' + \n String(new Date($('Gmail Trigger').item.json.date).getUTCMonth() + 1).padStart(2, '0')\n}}\n"
}
]
},
"includeOtherFields": true
},
"typeVersion": 3.4
},
{
"id": "b20a3833-f648-454d-999b-d799727e18e8",
"name": "Loop Over Items",
"type": "n8n-nodes-base.splitInBatches",
"position": [
-1320,
460
],
"parameters": {
"options": {}
},
"typeVersion": 3
},
{
"id": "bb8c0d21-de74-4abf-bf6c-5eef3f301513",
"name": "Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2680,
280
],
"parameters": {
"color": 7,
"width": 820,
"height": 660,
"content": "# Checks if YYYY/MM Folder exists\n## If the directory doesn't exist it is created"
},
"typeVersion": 1
},
{
"id": "40971ca3-91d3-4651-8137-e973dbd2dbbd",
"name": "Company Folder Exists",
"type": "n8n-nodes-base.if",
"position": [
-3180,
500
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "09b62415-cb8f-478e-b6d3-aa463fe70c81",
"operator": {
"type": "object",
"operation": "notEmpty",
"singleValue": true
},
"leftValue": "={{ $json }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "086ff643-ca10-46ec-92b5-8a014fd3bf3f",
"name": "Create Company Folder",
"type": "n8n-nodes-base.googleDrive",
"position": [
-2920,
620
],
"parameters": {
"name": "={{ $('Lookup in Sheets').item.json.company }}",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"options": {},
"folderId": {
"__rl": true,
"mode": "list",
"value": "18ry0AUtrpp3re6u3zQvvs0BQUGFmBKN9",
"cachedResultUrl": "https://drive.google.com/drive/folders/18ry0AUtrpp3re6u3zQvvs0BQUGFmBKN9",
"cachedResultName": "Invoices"
},
"resource": "folder"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "7792afb7-61d9-402f-814b-f4625cd012bc",
"name": "Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
-3500,
120
],
"parameters": {
"color": 7,
"width": 760,
"height": 820,
"content": "# Checks if a folder with the company of the email exists\n## If it doesn't the directory is created"
},
"typeVersion": 1
},
{
"id": "1f61ea45-49e6-4018-91ad-2144c1bbc19a",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
-4120,
280
],
"parameters": {
"color": 6,
"width": 560,
"height": 660,
"content": "# 2. Google Sheets Whitelist Config\n\n## To filter contacts against a whitelist:\n### 1. Make a copy of [this spreadsheet](https://docs.google.com/spreadsheets/d/1tTz9BflstxVL18YG11Ny1eiDj3FcjvtZ619b_bHx8h4/edit?usp=sharing)\n**OR** create a Google Sheet with two columns:\n| **email** | **company** |\n\n\n### 2. Add whitelisted emails and their company as rows in the sheet and configure this node **Document** and **Sheet** to point to it.\n\n\n\n\n\n\n\n\n\n\n\n\n\n"
},
"typeVersion": 1
},
{
"id": "f7009cc2-8194-40c9-98e9-edc4a29c5ce8",
"name": "Lookup in Sheets",
"type": "n8n-nodes-base.googleSheets",
"position": [
-3900,
780
],
"parameters": {
"options": {},
"filtersUI": {
"values": [
{
"lookupValue": "={{ $('Gmail Trigger').item.json.from.value[0].address }}",
"lookupColumn": "email"
}
]
},
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1gZE7EbLJqfMzQlPoCgE0eeqee_F1Lh9eIwhHsVmYKdw/edit#gid=0",
"cachedResultName": "Sheet1"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1gZE7EbLJqfMzQlPoCgE0eeqee_F1Lh9eIwhHsVmYKdw",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1gZE7EbLJqfMzQlPoCgE0eeqee_F1Lh9eIwhHsVmYKdw/edit?usp=drivesdk",
"cachedResultName": "Contacts Whitelist"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.5,
"alwaysOutputData": false
},
{
"id": "932afe12-3341-4f77-88ab-0b558e0d6ee2",
"name": "Search Company Folder1",
"type": "n8n-nodes-base.googleDrive",
"position": [
-3440,
500
],
"parameters": {
"filter": {
"whatToSearch": "folders"
},
"options": {},
"resource": "fileFolder",
"queryString": "={{ $('Lookup in Sheets').item.json.company }}"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3,
"alwaysOutputData": true
},
{
"id": "b9e66cf4-365a-4d11-bff9-48bf28be9e96",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-4740,
280
],
"parameters": {
"color": 6,
"width": 560,
"height": 660,
"content": "# 1. Trigger Settings and Filters\n\n## Configure the interval to check for new emails and apply filters to process only some emails\n\n**For example**: To create a filter that applies a label to emails **with attachments** containing the words \"invoice\" or \"receipt,\" follow these steps:\n\n1. Open your Gmail and click on the burger menu button next to the search bar to open the search options.\n2. In the `Has the words` field type in 'invoice receipt'\n3. Check the `Has attachment` checkbox\n4. Click on the \"Create filter with this search\" option at the bottom of the search window.\n5. In the filter options, select the \"Apply the label\" option and choose or create a label for these emails.\n6. Click \"Create filter\" to save your new filter.\n\n\n\n\n\n\n\n\n\n\n\n"
},
"typeVersion": 1
},
{
"id": "2a932450-d0e9-44b4-adfb-2254b8e6e547",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
-3000,
220
],
"parameters": {
"color": 6,
"height": 540,
"content": "# 3. Configure storage location\n## Set where to store files from the `parent folder` dropdown"
},
"typeVersion": 1
},
{
"id": "247e4ed7-ebff-4392-adf2-4a63e80e04f4",
"name": "Upload To Folder",
"type": "n8n-nodes-base.googleDrive",
"position": [
-1100,
480
],
"parameters": {
"name": "={{ Date.now();}}-{{ $('Loop Over Items').item.binary.data.fileName }} ",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive",
"cachedResultUrl": "https://drive.google.com/drive/my-drive",
"cachedResultName": "My Drive"
},
"options": {
"ocrLanguage": "en",
"propertiesUi": {
"propertyValues": [
{
"key": "sender",
"value": "={{ $('Gmail').item.json.from.value[0].address }}"
},
{
"key": "time_received",
"value": "={{ $('Gmail').item.json.date }}"
}
]
}
},
"folderId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Search For Folder').first().json.id || $('Create Month Folder').item.json.id }}"
},
"inputDataFieldName": "=data"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
}
],
"connections": {
"Gmail": {
"main": [
[
{
"node": "Split Up Binary Data1",
"type": "main",
"index": 0
}
]
]
},
"YYYY/MM": {
"main": [
[
{
"node": "Search For Folder",
"type": "main",
"index": 0
}
]
]
},
"Gmail Trigger": {
"main": [
[
{
"node": "Lookup in Sheets",
"type": "main",
"index": 0
}
]
]
},
"Loop Over Items": {
"main": [
[],
[
{
"node": "Upload To Folder",
"type": "main",
"index": 0
}
]
]
},
"Lookup in Sheets": {
"main": [
[
{
"node": "Search Company Folder1",
"type": "main",
"index": 0
}
]
]
},
"Upload To Folder": {
"main": [
[
{
"node": "Loop Over Items",
"type": "main",
"index": 0
}
]
]
},
"Search For Folder": {
"main": [
[
{
"node": "Check If Folder Exists",
"type": "main",
"index": 0
}
]
]
},
"Create Month Folder": {
"main": [
[
{
"node": "Gmail",
"type": "main",
"index": 0
}
]
]
},
"Company Folder Exists": {
"main": [
[
{
"node": "YYYY/MM",
"type": "main",
"index": 0
}
],
[
{
"node": "Create Company Folder",
"type": "main",
"index": 0
}
]
]
},
"Create Company Folder": {
"main": [
[
{
"node": "YYYY/MM",
"type": "main",
"index": 0
}
]
]
},
"Split Up Binary Data1": {
"main": [
[
{
"node": "Loop Over Items",
"type": "main",
"index": 0
}
]
]
},
"Check If Folder Exists": {
"main": [
[
{
"node": "Gmail",
"type": "main",
"index": 0
}
],
[
{
"node": "Create Month Folder",
"type": "main",
"index": 0
}
]
]
},
"Search Company Folder1": {
"main": [
[
{
"node": "Company Folder Exists",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googleDriveOAuth2ApigoogleSheetsOAuth2Api
Pro
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About this workflow
Automatically process labeled emails with attachments into organized Google Drive folders Teams or Individuals needing to: Automatically sort invoices, receipts, and files. Organize client documents by date. Verify sender emails against a whitelist. Timestamp files to avoid…
Source: https://n8n.io/workflows/3464/ — original creator credit. Request a take-down →
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