SpaGreen Creative This workflow corresponds to n8n.io template #13579 — we link there as the canonical source.
This workflow follows the Gmail → Google Calendar recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
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{
"id": "ryzC3hIrv0ur68Hu",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "Automated Client Meeting Scheduling & Instant Notifications",
"tags": [],
"nodes": [
{
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"name": "Web Contact Form",
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{
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"parameters": {},
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{
"id": "a505a5b2-b2eb-4950-9273-dc7b7f350e8b",
"name": "Send a message",
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{
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"parameters": {
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{
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{
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{
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{
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{
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{
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"parameters": {},
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{
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"name": "Rapiwa ()WhatsApp Message",
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"parameters": {},
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{
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"name": "Checks Google Calendar to see if the requested time slot is free",
"type": "n8n-nodes-base.googleCalendar",
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"parameters": {},
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{
"id": "e06e4755-3136-42af-9ea9-dc9acab95ade",
"name": "Notify team via Microsoft Teams",
"type": "n8n-nodes-base.microsoftTeams",
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"parameters": {},
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{
"id": "d0e09ab9-9ef5-4761-a4d5-bd0e88baaaf9",
"name": "Send confirmation email to client",
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"parameters": {},
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{
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"name": "Create Zoom meeting with client info",
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"parameters": {},
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{
"id": "23c8a4b0-18b4-4427-b52c-cf0cca73767f",
"name": "Create Event Using Web Submission Form (Add booking to Google Calendar with details & reminders)",
"type": "n8n-nodes-base.googleCalendar",
"position": [
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"parameters": {},
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],
"active": false,
"settings": {
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"executionOrder": "v1"
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"connections": {
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"main": [
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{
"node": "Format Date & Time",
"type": "main",
"index": 0
}
]
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},
"Format Date & Time": {
"main": [
[
{
"node": "Add Event name, Duration, Password",
"type": "main",
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}
]
]
},
"Check Meeting Slot Availability": {
"main": [
[
{
"node": "Create Event Using Web Submission Form (Add booking to Google Calendar with details & reminders)",
"type": "main",
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}
],
[
{
"node": "Send Notice for Unavailable Slot",
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},
"Send confirmation email to client": {
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[
{
"node": "Create chat message",
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},
{
"node": "Send a Email",
"type": "main",
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},
{
"node": "Send a message",
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},
{
"node": "Rapiwa ()WhatsApp Message",
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}
]
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},
"Add Event name, Duration, Password": {
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[
{
"node": "Code (Configure Meeting Information)",
"type": "main",
"index": 0
}
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]
},
"Code (Configure Meeting Information)": {
"main": [
[
{
"node": "Checks Google Calendar to see if the requested time slot is free",
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}
]
]
},
"Create Zoom meeting with client info": {
"main": [
[
{
"node": "Send confirmation email to client",
"type": "main",
"index": 0
},
{
"node": "Notify team via Microsoft Teams",
"type": "main",
"index": 0
}
]
]
},
"Checks Google Calendar to see if the requested time slot is free": {
"main": [
[
{
"node": "Check Meeting Slot Availability",
"type": "main",
"index": 0
}
]
]
},
"Create Event Using Web Submission Form (Add booking to Google Calendar with details & reminders)": {
"main": [
[
{
"node": "Create Zoom meeting with client info",
"type": "main",
"index": 0
}
]
]
}
}
}
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About this workflow
This n8n workflow is designed for businesses, consultants, and service providers who want to automate their meeting scheduling process. The workflow creates a seamless booking system that can handle meeting requests, check availability, create calendar events, set up video…
Source: https://n8n.io/workflows/13579/ — original creator credit. Request a take-down →
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