Mutasem This workflow corresponds to n8n.io template #2118 — we link there as the canonical source.
This workflow follows the Gmail → HTTP Request recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"nodes": [
{
"id": "3a0ba7f4-ac41-49b0-a055-b993c82f2680",
"name": "Every day at 9 am",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
340,
1280
],
"parameters": {
"rule": {
"interval": [
{
"triggerAtHour": 9
}
]
}
},
"typeVersion": 1.1
},
{
"id": "5fa47f36-3206-44b9-965a-0d27b10acc21",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
740,
980
],
"parameters": {
"width": 348.2877732355713,
"height": 595.2986206729652,
"content": "## Search for all contacts that last contact date for is known\n\n1. Setup Oauth2 creds using n8n docs\nhttps://docs.n8n.io/integrations/builtin/trigger-nodes/n8n-nodes-base.hubspottrigger/\n\n### Be careful with scopes. Scopes must be exactly as defined in the n8n docs\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n### To make this more effective, we sort ascending by last contact date."
},
"typeVersion": 1
},
{
"id": "16b6fadf-ff1d-4670-b148-151cfbd242d5",
"name": "Send outreach email",
"type": "n8n-nodes-base.gmail",
"position": [
2040,
1060
],
"parameters": {
"sendTo": "={{ $json.to }}",
"message": "={{ $json.html }}",
"options": {
"senderName": "Mutasem from n8n",
"appendAttribution": false
},
"subject": "={{ $json.subject }}"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "a89ec3bd-7bb0-4dde-a9eb-800842073fc9",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
2000,
1300
],
"parameters": {
"color": 3,
"width": 289.74216745960825,
"height": 402.1775107197669,
"content": "## Record engagement in Hubspot\n\nOnce engagement is added, last contact date is updated and won't show up in search results for another month.\n"
},
"typeVersion": 1
},
{
"id": "687509ed-4d25-4597-bade-1802348e42c9",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
260,
980
],
"parameters": {
"color": 5,
"width": 407.25356360335365,
"height": 242.51175804432177,
"content": "## Send followup email using Gmail to Hubspot contacts \n\nFollowing up at the right time is one of the most important parts of sales. This workflow uses Gmail to send outreach emails to Hubspot contacts that have already been contacted only once more than a month ago, and records the engagement in Hubspot. "
},
"typeVersion": 1
},
{
"id": "e66f48c9-0e19-4089-a4a4-d9e87b56898a",
"name": "Record engagement in HubSpot",
"type": "n8n-nodes-base.hubspot",
"position": [
2080,
1500
],
"parameters": {
"type": "email",
"metadata": {
"html": "={{ $json.html }}",
"subject": "={{ $json.subject }}",
"toEmail": [
"={{ $json.to }}"
],
"firstName": "Mutasem",
"fromEmail": "user@example.com"
},
"resource": "engagement",
"authentication": "oAuth2",
"additionalFields": {
"associations": {
"contactIds": "={{ $json.id }}"
}
}
},
"credentials": {
"hubspotOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 2
},
{
"id": "f90770cf-aa6c-4148-b471-2b28ed978f72",
"name": "Get previously HubSpot contacts",
"type": "n8n-nodes-base.hubspot",
"position": [
840,
1280
],
"parameters": {
"operation": "search",
"authentication": "oAuth2",
"filterGroupsUi": {
"filterGroupsValues": [
{
"filtersUi": {
"filterValues": [
{
"operator": "HAS_PROPERTY",
"propertyName": "notes_last_contacted|datetime"
}
]
}
}
]
},
"additionalFields": {
"sortBy": "notes_last_contacted",
"direction": "ASCENDING",
"properties": [
"firstname",
"lastname",
"email",
"notes_last_contacted"
]
}
},
"credentials": {
"hubspotOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 2
},
{
"id": "751fd345-9fec-4c7c-b20b-1db86ce6df10",
"name": "if last contacted before a month",
"type": "n8n-nodes-base.if",
"position": [
1120,
1280
],
"parameters": {
"options": {},
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "8d9ad7ef-6e1a-486c-9fac-419ad2660ace",
"operator": {
"type": "dateTime",
"operation": "before"
},
"leftValue": "={{ $json.properties.notes_last_contacted }}",
"rightValue": "={{ DateTime.now().minus({days: 30}) }}"
}
]
}
},
"typeVersion": 2
},
{
"id": "52596987-ef7f-4dd7-98e7-6c3aaf6c2853",
"name": "Get Hubspot Contact to engagement",
"type": "n8n-nodes-base.httpRequest",
"position": [
1340,
1280
],
"parameters": {
"url": "=https://api.hubapi.com/crm-associations/v1/associations/{{ $json.id }}/HUBSPOT_DEFINED/9",
"options": {},
"authentication": "predefinedCredentialType",
"nodeCredentialType": "hubspotOAuth2Api"
},
"credentials": {
"hubspotOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.1
},
{
"id": "fe0bc120-8bee-41fa-a896-3c9ff8cf3a29",
"name": "if there has been only one engagement",
"type": "n8n-nodes-base.if",
"position": [
1560,
1280
],
"parameters": {
"options": {},
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "07c7e29c-eed1-4872-a9f7-b833bb0cafca",
"operator": {
"type": "number",
"operation": "equals"
},
"leftValue": "={{ $json.results.length }}",
"rightValue": 1
}
]
}
},
"typeVersion": 2
},
{
"id": "512909c7-104b-4507-b91e-aa5b5a9410e5",
"name": "Set email keys",
"type": "n8n-nodes-base.set",
"position": [
1820,
1280
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "f3ecc873-2d60-4f2d-bc40-81f9379c725b",
"name": "html",
"type": "string",
"value": "=Hey {{ $json.properties.firstname }},\n\nJust want to follow up on my previous email, since I have not \n heard from you. Have you had the chance to consider n8n? \n\nCheers,\n\nMutasem"
},
{
"id": "9f4f5b68-984b-415e-a110-a35ded22dd41",
"name": "subject",
"type": "string",
"value": "Follow up on n8n"
},
{
"id": "5362aa67-f3fa-4a6e-b6e8-4c50cc7a3192",
"name": "to",
"type": "string",
"value": "={{ $('Get previously HubSpot contacts').item.json.properties.email }}"
},
{
"id": "5b11e503-868d-4fca-bb44-59bb44d597a8",
"name": "id",
"type": "string",
"value": "={{ $('Get previously HubSpot contacts').item.json.id }}"
}
]
}
},
"typeVersion": 3.3
},
{
"id": "c0e5472d-5208-4df7-89e8-380c2dab9642",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
1300,
1060
],
"parameters": {
"color": 4,
"width": 490.3275896931988,
"height": 496.3776986502359,
"content": "## Get pervious engagements. Avoid sending follow ups if first eng\n\n### Here we simply follow up if there has only been outreach email before.\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n### We could the engagements here and their types and perform more advanced filtering. "
},
"typeVersion": 1
}
],
"connections": {
"Set email keys": {
"main": [
[
{
"node": "Record engagement in HubSpot",
"type": "main",
"index": 0
},
{
"node": "Send outreach email",
"type": "main",
"index": 0
}
]
]
},
"Every day at 9 am": {
"main": [
[
{
"node": "Get previously HubSpot contacts",
"type": "main",
"index": 0
}
]
]
},
"Get previously HubSpot contacts": {
"main": [
[
{
"node": "if last contacted before a month",
"type": "main",
"index": 0
}
]
]
},
"if last contacted before a month": {
"main": [
[
{
"node": "Get Hubspot Contact to engagement",
"type": "main",
"index": 0
}
]
]
},
"Get Hubspot Contact to engagement": {
"main": [
[
{
"node": "if there has been only one engagement",
"type": "main",
"index": 0
}
]
]
},
"if there has been only one engagement": {
"main": [
[
{
"node": "Set email keys",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2hubspotOAuth2Api
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
Following up at the right time is one of the most important parts of sales. This workflow uses Gmail to send outreach emails to Hubspot contacts that have already been contacted only once more than a month ago, and records the engagement in Hubspot. Setup HubSpot Oauth2 creds…
Source: https://n8n.io/workflows/2118/ — original creator credit. Request a take-down →
Related workflows
Workflows that share integrations, category, or trigger type with this one. All free to copy and import.
This workflow runs on a schedule to monitor HubSpot deals with upcoming contract expiry dates. It filters deals that are 30, 60, or 90 days away from expiration and processes each one individually. Ba
Gmail, HubSpot, HTTP Request +2
This workflow identifies HubSpot deals that have gone untouched for 21+ days and automatically updates their status to Closed Lost. It fetches associated contacts, retrieves their details, and sends p
HubSpot, HTTP Request, Gmail +1
This workflow is an automated invoice payment tracking and reminder system for the Polish accounting service iFirma.pl. It monitors unpaid and overdue invoices, then automatically sends escalating rem
HTTP Request, Stop And Error, Slack +1
Automatically extract structured information from emails using AI-powered document analysis. This workflow processes emails from specified domains, classifies them by type, and extracts structured dat
Gmail, HTTP Request, AWS S3 +1
What This Flow Does
Gmail, Google Sheets, HTTP Request +1