This workflow follows the Agent → Gmail recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "Smart inbox Assistant",
"nodes": [
{
"parameters": {
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"simple": false,
"filters": {},
"options": {}
},
"type": "n8n-nodes-base.gmailTrigger",
"typeVersion": 1.4,
"position": [
-320,
-112
],
"id": "884be219-232e-4e43-b2e5-6ca2f12db4f8",
"name": "Gmail Trigger",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"assignments": {
"assignments": [
{
"id": "06cc22d1-5c1c-44b4-a9aa-f8ce1b78372e",
"name": "subject",
"value": "={{ $json.headers.subject }}",
"type": "string"
},
{
"id": "613733c2-6ff4-43eb-b6fa-7b99769a2172",
"name": "from",
"value": "={{ $json.headers.from }}",
"type": "string"
},
{
"id": "56aa7b12-a7d0-49a6-811c-f95f068fafea",
"name": "text",
"value": "={{ $json.text }}",
"type": "string"
}
]
},
"options": {}
},
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
-96,
-112
],
"id": "73a4bd7d-ad29-45d8-8d14-9b9cf93be03b",
"name": "Edit Fields"
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 3
},
"conditions": [
{
"id": "432aa521-2587-42d7-9c11-441ede1997de",
"leftValue": "={{ $json.priority }}",
"rightValue": "High",
"operator": {
"type": "string",
"operation": "equals"
}
}
],
"combinator": "and"
},
"options": {}
},
"type": "n8n-nodes-base.if",
"typeVersion": 2.3,
"position": [
704,
-112
],
"id": "941d250e-6078-4fcc-91e3-cfb777bcc60d",
"name": "If"
},
{
"parameters": {
"resource": "draft",
"subject": "= {{$('Gmail Trigger').item.json.subject}}",
"message": "={{ $('Arange data').item.json.draftReply }}",
"options": {
"sendTo": "={{ $('Edit Fields').item.json.from }}"
}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.2,
"position": [
928,
-16
],
"id": "9dd0f2fb-d242-4195-91ab-1a6724043b8c",
"name": "Create a draft",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "append",
"documentId": {
"__rl": true,
"value": "1AYxYQAzK-h7tgOeqenvvMI7IxC-7YcpZTDRUhyj0uA4",
"mode": "list",
"cachedResultName": "gmail inbox sheet",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1AYxYQAzK-h7tgOeqenvvMI7IxC-7YcpZTDRUhyj0uA4/edit?usp=drivesdk"
},
"sheetName": {
"__rl": true,
"value": "gid=0",
"mode": "list",
"cachedResultName": "Sheet1",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1AYxYQAzK-h7tgOeqenvvMI7IxC-7YcpZTDRUhyj0uA4/edit#gid=0"
},
"columns": {
"mappingMode": "defineBelow",
"value": {
"Date": "={{ $now.format('yyyy-MM-dd') }}",
"Sender": "={{ $('Edit Fields').item.json.from }}",
"Subject": "={{ $('Edit Fields').item.json.subject }}",
"Category": "={{ $('Arange data').item.json.category }}",
"Priority": "={{ $('Arange data').item.json.priority }}",
"Summary": "={{ $('Arange data').item.json.summary }}",
"Draft Created": "={{ $('Arange data').item.json.draftReply }}"
},
"matchingColumns": [],
"schema": [
{
"id": "Date",
"displayName": "Date",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Sender",
"displayName": "Sender",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Subject",
"displayName": "Subject",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Category",
"displayName": "Category",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Priority",
"displayName": "Priority",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Summary",
"displayName": "Summary",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Draft Created",
"displayName": "Draft Created",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
}
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {}
},
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.7,
"position": [
1152,
-16
],
"id": "f69aa51f-387d-47b7-b74f-bcf4e77ae8cd",
"name": "Append row in sheet",
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"sendTo": "areelarshad8080@gmail.com",
"subject": "={{ $('Edit Fields').item.json.subject }}",
"message": "={{ $json.draftReply }}",
"options": {}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.2,
"position": [
928,
-208
],
"id": "0411d1f3-8c3b-4996-8b74-5cd94ac8345d",
"name": "Send urgent mesg",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"jsCode": "// Get AI output\nlet output = $json.output;\n\n// Remove markdown code fences\noutput = output.replace(/```json\\s*/i, \"\");\noutput = output.replace(/```\\s*$/i, \"\");\noutput = output.trim();\n\ntry {\n // Convert string to JSON\n const parsed = JSON.parse(output);\n\n return [\n {\n json: parsed\n }\n ];\n} catch (error) {\n throw new Error(\"Invalid JSON received from AI:\\n\\n\" + output);\n}"
},
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
480,
-112
],
"id": "2dfb9ac0-8018-43d3-801b-fcb9a8d040c8",
"name": "Arange data"
},
{
"parameters": {
"options": {}
},
"type": "@n8n/n8n-nodes-langchain.lmChatGoogleGemini",
"typeVersion": 1.1,
"position": [
208,
112
],
"id": "92d1d370-a0a5-4800-87ff-e3957de80c84",
"name": "Google Gemini Chat Model",
"credentials": {
"googlePalmApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"promptType": "define",
"text": "=Subject:\n{{ $json.subject }}\n\nFrom:\n{{ $json.from }}\n\nBody:\n{{ $json.text }}",
"options": {
"systemMessage": "You are an AI Email Assistant.\n\nAnalyze the email.\n\nReturn ONLY valid JSON.\n\n{\n \"category\":\"\",\n \"priority\":\"\",\n \"summary\":\"\",\n \"draftReply\":\"\"\n}\n\nCategories:\n- Sales\n- Support\n- Meeting\n- Billing\n- Personal\n- Spam\n- Other\n\nPriority:\nHigh\nMedium\nLow\n \nPriority Rules:\n- High = Urgent, deadlines today, payment overdue, customer complaint, legal issue, production outage.\n- Medium = Meeting requests, project discussions, quotations, business inquiries.\n- Low = Newsletters, promotional emails, general information, greetings.\n\n\nSummary:\nMaximum 2 sentences.\n\nDraft Reply:\nProfessional, polite, ready to send.\nDo not include subject."
}
},
"type": "@n8n/n8n-nodes-langchain.agent",
"typeVersion": 3.1,
"position": [
128,
-112
],
"id": "1cdbecab-41da-4589-8ec8-0ddd994d9913",
"name": "smart email response generator",
"retryOnFail": true
},
{
"parameters": {
"operation": "append",
"documentId": {
"__rl": true,
"value": "1AYxYQAzK-h7tgOeqenvvMI7IxC-7YcpZTDRUhyj0uA4",
"mode": "list",
"cachedResultName": "gmail inbox sheet",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1AYxYQAzK-h7tgOeqenvvMI7IxC-7YcpZTDRUhyj0uA4/edit?usp=drivesdk"
},
"sheetName": {
"__rl": true,
"value": "gid=0",
"mode": "list",
"cachedResultName": "Sheet1",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1AYxYQAzK-h7tgOeqenvvMI7IxC-7YcpZTDRUhyj0uA4/edit#gid=0"
},
"columns": {
"mappingMode": "defineBelow",
"value": {
"Date": "={{ $now.format('yyyy-MM-dd') }}",
"Sender": "={{ $('Edit Fields').item.json.from }}",
"Subject": "={{ $('Edit Fields').item.json.subject }}",
"Category": "={{ $('Arange data').item.json.category }}",
"Priority": "={{ $('Arange data').item.json.priority }}",
"Summary": "={{ $('Arange data').item.json.summary }}",
"Draft Created": "={{ $('Arange data').item.json.draftReply }}"
},
"matchingColumns": [],
"schema": [
{
"id": "Date",
"displayName": "Date",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Sender",
"displayName": "Sender",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Subject",
"displayName": "Subject",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Category",
"displayName": "Category",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Priority",
"displayName": "Priority",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Summary",
"displayName": "Summary",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Draft Created",
"displayName": "Draft Created",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
}
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {}
},
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.7,
"position": [
1152,
-208
],
"id": "3a7f1322-4c11-4687-a5f1-927242c891c2",
"name": "Append row in sheet1",
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
}
}
],
"connections": {
"Gmail Trigger": {
"main": [
[
{
"node": "Edit Fields",
"type": "main",
"index": 0
}
]
]
},
"Edit Fields": {
"main": [
[
{
"node": "smart email response generator",
"type": "main",
"index": 0
}
]
]
},
"If": {
"main": [
[
{
"node": "Send urgent mesg",
"type": "main",
"index": 0
}
],
[
{
"node": "Create a draft",
"type": "main",
"index": 0
}
]
]
},
"Create a draft": {
"main": [
[
{
"node": "Append row in sheet",
"type": "main",
"index": 0
}
]
]
},
"Arange data": {
"main": [
[
{
"node": "If",
"type": "main",
"index": 0
}
]
]
},
"Google Gemini Chat Model": {
"ai_languageModel": [
[
{
"node": "smart email response generator",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"smart email response generator": {
"main": [
[
{
"node": "Arange data",
"type": "main",
"index": 0
}
]
]
},
"Send urgent mesg": {
"main": [
[
{
"node": "Append row in sheet1",
"type": "main",
"index": 0
}
]
]
}
},
"active": false,
"settings": {
"executionOrder": "v1",
"binaryMode": "separate",
"availableInMCP": false
},
"versionId": "cc67f178-43c7-434e-8213-62c33b7dae45",
"meta": {
"templateCredsSetupCompleted": true
},
"nodeGroups": [],
"id": "QLLXHKUwpZvVhbfT",
"tags": []
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googlePalmApigoogleSheetsOAuth2Api
Pro
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About this workflow
Smart inbox Assistant. Uses gmailTrigger, gmail, googleSheets, lmChatGoogleGemini. Event-driven trigger; 10 nodes.
Source: https://github.com/buildwithareel/Smart-Inbox-Assistant-n8n/blob/main/workflow-file/workflow.json — original creator credit. Request a take-down →
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