AutomationFlowsEmail & Gmail › Smart Meeting Rescheduler: Gmail + Calendar + Sheets Automation

Smart Meeting Rescheduler: Gmail + Calendar + Sheets Automation

ByRahul Joshi @rahul08 on n8n.io

Stop losing valuable leads to missed meetings with this No-Show Follow-Up & Rescheduling automation! Whenever a lead is marked as a “no-show” in your CRM or calendar, this workflow automatically sends polite follow-up emails with rescheduling options, tracks responses over 48…

Event trigger★★★★☆ complexity28 nodesGoogle CalendarGmailGoogle Sheets
Email & Gmail Trigger: Event Nodes: 28 Complexity: ★★★★☆ Added:

This workflow corresponds to n8n.io template #8509 — we link there as the canonical source.

This workflow follows the Gmail → Google Calendar recipe pattern — see all workflows that pair these two integrations.

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

Download .json
{
  "id": "T07dgMHOSZIFln2L",
  "meta": {
    "templateCredsSetupCompleted": true
  },
  "name": "No-Show Follow-Up and Rescheduling",
  "tags": [],
  "nodes": [
    {
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      "name": "Check If Unbooked",
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      "position": [
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      ],
      "parameters": {},
      "typeVersion": 2
    },
    {
      "id": "3d3e2ade-adfb-45f2-9b3b-cd475e698f1d",
      "name": "Create Calendar Placeholder",
      "type": "n8n-nodes-base.googleCalendar",
      "position": [
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      ],
      "parameters": {},
      "typeVersion": 1.2
    },
    {
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      "name": "Send Follow-up Email",
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      "parameters": {},
      "typeVersion": 2.1
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    {
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      "type": "n8n-nodes-base.googleSheets",
      "position": [
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      "parameters": {},
      "typeVersion": 4
    },
    {
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      "name": "When clicking \u2018Execute workflow\u2019",
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      "parameters": {},
      "typeVersion": 1
    },
    {
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      ],
      "parameters": {},
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    },
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      ],
      "parameters": {},
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    },
    {
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      "name": "Send Follow-up Email1",
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      "parameters": {},
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    },
    {
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      ],
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    },
    {
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      "parameters": {},
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    },
    {
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      "name": "Wait 24hr",
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      ],
      "parameters": {},
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    },
    {
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      "parameters": {},
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  "active": false,
  "settings": {
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  "versionId": "9ea7f85e-d7ee-45a2-8346-bc16a77cf1b6",
  "connections": {
    "If": {
      "main": [
        [],
        [
          {
            "node": "Send Follow-up Email1",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "If1": {
      "main": [
        [],
        [
          {
            "node": "Edit Fields",
            "type": "main",
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          }
        ]
      ]
    },
    "Wait 24hr": {
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          {
            "node": "Get a thread",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Edit Fields": {
      "main": [
        [
          {
            "node": "Append or update row in sheet",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Get a thread": {
      "main": [
        [
          {
            "node": "If",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Wait 24 hr 1": {
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          {
            "node": "Get a thread1",
            "type": "main",
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        ]
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    },
    "Get a thread1": {
      "main": [
        [
          {
            "node": "If1",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Check If Unbooked": {
      "main": [
        [
          {
            "node": "Send Follow-up Email",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Get row(s) in sheet1": {
      "main": [
        [
          {
            "node": "Check If Unbooked",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Send Follow-up Email": {
      "main": [
        [
          {
            "node": "Create Calendar Placeholder",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Send Follow-up Email1": {
      "main": [
        [
          {
            "node": "Wait 24 hr 1",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Create Calendar Placeholder": {
      "main": [
        [
          {
            "node": "Wait 24hr",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Append or update row in sheet": {
      "main": [
        []
      ]
    },
    "When clicking \u2018Execute workflow\u2019": {
      "main": [
        [
          {
            "node": "Get row(s) in sheet1",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}
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About this workflow

Stop losing valuable leads to missed meetings with this No-Show Follow-Up & Rescheduling automation! Whenever a lead is marked as a “no-show” in your CRM or calendar, this workflow automatically sends polite follow-up emails with rescheduling options, tracks responses over 48…

Source: https://n8n.io/workflows/8509/ — original creator credit. Request a take-down →

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