Gmail Status Change Notification

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

{
  "name": "My workflow",
  "nodes": [
    {
      "parameters": {
        "httpMethod": "POST",
        "path": "status-change",
        "responseMode": "lastNode",
        "options": {}
      },
      "type": "n8n-nodes-base.webhook",
      "typeVersion": 2.1,
      "position": [
        0,
        0
      ],
      "id": "b30a2fde-bdaa-49a8-b973-ae9bea97f9dd",
      "name": "Webhook"
    },
    {
      "parameters": {
        "sendTo": "={{ $json.body.candidate_email }}",
        "subject": "=Recroot - Application {{ $json.body.new_status }}",
        "message": "=<div style=\"font-family: Arial, sans-serif; max-width: 600px; margin: 0 auto; padding: 20px; border: 1px solid #e0e0e0; border-radius: 8px;\">\n  <div style=\"background: #0F766E; padding: 20px; border-radius: 8px 8px 0 0; text-align: center;\">\n    <h1 style=\"color: #fff; margin: 0; font-size: 24px;\">Recroot</h1>\n    <p style=\"color: #ccfbf1; margin: 4px 0 0;\">AI-Powered Recruitment</p>\n  </div>\n  <div style=\"padding: 24px;\">\n    <h2 style=\"color: #1C1917;\">Application Status Update</h2>\n    <p style=\"color: #475569;\">Hello <strong>{{ $json.body.candidate_name }}</strong>,</p>\n    <p style=\"color: #475569;\">Your application for job #{{ $json.body.application_id }} has been updated to:</p>\n    <div style=\"background: #F0FDFA; padding: 12px 16px; border-radius: 6px; margin: 16px 0; text-align: center;\">\n      <span style=\"font-size: 18px; font-weight: 700; color: #0F766E; text-transform: uppercase;\">{{ $json.body.new_status.replace(/_/g, ' ') }}</span>\n    </div>\n    <p style=\"color: #475569;\">Log in to <a href=\"http://localhost:5173\" style=\"color: #0F766E;\">Recroot</a> to view full details.</p>\n  </div>\n  <div style=\"border-top: 1px solid #e0e0e0; padding: 16px 24px; text-align: center;\">\n    <p style=\"color: #78716C; font-size: 12px; margin: 0;\">\u00a9 2026 Recroot. All rights reserved.</p>\n  </div>\n</div>",
        "options": {}
      },
      "type": "n8n-nodes-base.gmail",
      "typeVersion": 2.2,
      "position": [
        192,
        0
      ],
      "id": "531631c1-88f5-45bd-afdc-9ed118fa3367",
      "name": "Send a message",
      "alwaysOutputData": false,
      "credentials": {
        "gmailOAuth2": {
          "name": "<your credential>"
        }
      }
    }
  ],
  "connections": {
    "Webhook": {
      "main": [
        [
          {
            "node": "Send a message",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Send a message": {
      "main": [
        []
      ]
    }
  },
  "active": true,
  "settings": {
    "executionOrder": "v1",
    "binaryMode": "separate"
  },
  "versionId": "54ef0b80-62f4-4073-9845-a571426f99c1",
  "meta": {
    "templateCredsSetupCompleted": true
  },
  "id": "4lP9ffqA0P8FzDFe",
  "tags": []
}

Credentials you'll need

Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.

• gmailOAuth2

About this workflow

Status-Change-Workflow. Uses gmail. Webhook trigger; 2 nodes.

Source: https://github.com/ahmedrazakazim/Recroot/blob/main/n8n/status-change-workflow.json — original creator credit. Request a take-down →

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