The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"nodes": [
{
"id": "32bd3bcb-7de7-4ca3-ba31-897e90f663b1",
"name": "n8n Form Trigger",
"type": "n8n-nodes-base.formTrigger",
"position": [
720,
-400
],
"parameters": {
"path": "c07c8eb6-cf56-4941-91cc-e3cb31c90b5c",
"options": {},
"formTitle": "Data Colleacation",
"formFields": {
"values": [
{
"fieldLabel": "What's your name ?",
"requiredField": true
},
{
"fieldLabel": "Where do you live ?",
"requiredField": true
},
{
"fieldLabel": "Your Email ?",
"requiredField": true
}
]
}
},
"typeVersion": 2
},
{
"id": "bf341165-2698-4f42-a92d-bc5e9a750bf1",
"name": "Extracting Date and Time Fields from 'submittedAt' Field",
"type": "n8n-nodes-base.code",
"position": [
920,
-400
],
"parameters": {
"jsCode": "// Loop over input items and separate date and time into two new fields\nfor (const item of $input.all()) {\n // Extract date and time from 'submittedAt' field\n const submittedAt = new Date(item.json['submittedAt']);\n const date = submittedAt.toISOString().split('T')[0]; // Get date part\n const time = submittedAt.toISOString().split('T')[1].split('.')[0]; // Get time part\n\n // Remove the old 'submittedAt' field\n delete item.json['submittedAt'];\n\n // Add new 'Date' and 'Time' fields with respective values\n item.json['Date'] = date;\n item.json['Time'] = time;\n}\n\nreturn $input.all();\n"
},
"typeVersion": 2
},
{
"id": "c9955ba1-0aa4-476b-b2ac-8a458b1547b3",
"name": "Format the Fields",
"type": "n8n-nodes-base.set",
"position": [
1100,
-400
],
"parameters": {
"fields": {
"values": [
{
"name": "Name",
"stringValue": "={{ $json['What\\'s your name ?'] }}"
},
{
"name": "City",
"stringValue": "={{ $json['Where do you live ?'] }}"
},
{
"name": "Date",
"stringValue": "={{ $json.Date }}"
},
{
"name": "Time",
"stringValue": "={{ $json.Time }}"
},
{
"name": "Email",
"stringValue": "={{ $json['Your Email ?'] }}"
}
]
},
"include": "selected",
"options": {}
},
"typeVersion": 3.2
},
{
"id": "50e6057e-4b26-40f6-adc1-1721818f7a46",
"name": "Airtable",
"type": "n8n-nodes-base.airtable",
"position": [
1320,
-260
],
"parameters": {
"base": {
"__rl": true,
"mode": "id",
"value": "appIIeJ18fnPkNyNS"
},
"table": {
"__rl": true,
"mode": "id",
"value": "tblZvKuOMmtHnv5TH"
},
"columns": {
"value": {
"City": "={{ $json.City }}",
"Date": "={{ $json.Date }}",
"Name": "={{ $json.Name }}",
"Time": "={{ $json.Time }}",
"Email": "={{ $json.Email }}"
},
"schema": [
{
"id": "Name",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "City",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "City",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Email",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Email",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Date",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Date",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Time",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Time",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": []
},
"options": {},
"operation": "create"
},
"credentials": {
"airtableTokenApi": {
"name": "<your credential>"
}
},
"typeVersion": 2
},
{
"id": "4f561bd8-a5dd-4ff2-9d3e-cdac6f762bd4",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
100,
-680
],
"parameters": {
"color": 5,
"width": 2256.3366317584496,
"height": 851.9587677224575,
"content": "### Workflow Description:\n\n1. **n8n Form Trigger:**\n - A trigger node that initiates the workflow when a form is submitted.\n - Form fields include Name, City, and Email.\n\n2. **Extracting Date and Time Fields from 'submittedAt' Field:**\n - A code node that extracts Date and Time from the submittedAt field.\n\n3. **Format the Fields:**\n - Sets the format for the extracted fields (Name, City, Date, Time, Email).\n\n4. **Airtable:**\n - Creates a new record in Airtable with the formatted data.\n - Includes columns for Name, City, Email, Time, and Date.\n\n5. **Google Sheets:**\n - Appends the formatted data to a Google Sheet.\n - Includes columns for Name, City, Email, Date, and Time.\n\n6. **Gmail:**\n - Sends an email to the provided Email address.\n - Subject: \"Testing Text Message Delivery\"\n - Message: Customized message with Name placeholder.\n\n7. **Gmail1:**\n - Sends another email using a different template.\n - Subject includes the Date field.\n - Similar message content with a different subject line.\n\n### Workflow Connections:\n- n8n Form Trigger -> Extracting Date and Time Fields -> Format the Fields -> Google Sheets & Airtable -> Gmail\n- Google Sheets -> Gmail1\n\nThis workflow collects data from a form submission, processes it to extract Date and Time fields, saves the formatted data to Google Sheets and Airtable, and sends customized emails to the submitter.\n\n\n"
},
"typeVersion": 1
},
{
"id": "a0d53cb5-27c8-4dfb-a1ea-e2403bde1fc4",
"name": "Google Sheets",
"type": "n8n-nodes-base.googleSheets",
"position": [
1320,
-540
],
"parameters": {
"columns": {
"value": {
"City": "={{ $json.City }}",
"Date": "={{ $json.Date }}",
"Name": "={{ $json.Name }}",
"Time": "={{ $json.Time }}",
"Email": "={{ $json.Email }}"
},
"schema": [
{
"id": "Name",
"type": "string",
"display": true,
"required": false,
"displayName": "Name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "City",
"type": "string",
"display": true,
"required": false,
"displayName": "City",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Email",
"type": "string",
"display": true,
"required": false,
"displayName": "Email",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Date",
"type": "string",
"display": true,
"required": false,
"displayName": "Date",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Time",
"type": "string",
"display": true,
"required": false,
"displayName": "Time",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": []
},
"options": {},
"operation": "append",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1Ss6AEwaXpAl54YQAQDf1z6SRyh6pj719-A9eOzf2Dv4/edit#gid=0",
"cachedResultName": "Page"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1Ss6AEwaXpAl54YQAQDf1z6SRyh6pj719-A9eOzf2Dv4",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1Ss6AEwaXpAl54YQAQDf1z6SRyh6pj719-A9eOzf2Dv4/edit?usp=drivesdk",
"cachedResultName": "Streamline data from an n8n form into Google Sheet and Airtable"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.2
},
{
"id": "de697574-f547-4374-86d9-c6d9f709c404",
"name": "Gmail",
"type": "n8n-nodes-base.gmail",
"position": [
1560,
-260
],
"parameters": {
"sendTo": "={{ $json.fields.Email }}",
"message": "=Dear {{ $json.fields.Name }} ..\n\nHey there! Just testing to see if this message goes through. Let me know if you receive it. \n\nThanks! \nSupport Team",
"options": {},
"subject": "Testing Text Message Delivery",
"emailType": "text"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "66677b7e-d053-4050-a65c-9c9f8f689646",
"name": "Gmail1",
"type": "n8n-nodes-base.gmail",
"position": [
1560,
-540
],
"parameters": {
"sendTo": "={{ $json.Email }}",
"message": "=Dear {{ $json.Name }} ..\n\nHey there! Just testing to see if this message goes through. Let me know if you receive it. \n\nThanks! \nSupport Team ",
"options": {},
"subject": "=Testing Text Message Delivery , ( {{ $json.Date }} ) ",
"emailType": "text"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "e440b4cb-6910-4bc7-b3df-7c14dd9c43a9",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
1820,
-640
],
"parameters": {
"width": 510.8381838182147,
"height": 206.48715095387286,
"content": "### Links to Node Documentation:\n1. [n8n Form Trigger Documentation](https://docs.n8n.io/nodes/n8n-nodes-base.formTrigger)\n2. [Code Node Documentation](https://docs.n8n.io/nodes/n8n-nodes-base.code)\n3. [Set Node Documentation](https://docs.n8n.io/nodes/n8n-nodes-base.set)\n4. [Airtable Node Documentation](https://docs.n8n.io/nodes/n8n-nodes-base.airtable)\n5. [Google Sheets Node Documentation](https://docs.n8n.io/nodes/n8n-nodes-base.googleSheets)\n6. [Gmail Node Documentation](https://docs.n8n.io/nodes/n8n-nodes-base.gmail)\n"
},
"typeVersion": 1
},
{
"id": "541ecd4c-22bc-4bc9-8364-ca73b4650092",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
680,
-640
],
"parameters": {
"width": 1105.0652438372836,
"height": 630.9350509674927,
"content": ""
},
"typeVersion": 1
}
],
"connections": {
"Airtable": {
"main": [
[
{
"node": "Gmail",
"type": "main",
"index": 0
}
]
]
},
"Google Sheets": {
"main": [
[
{
"node": "Gmail1",
"type": "main",
"index": 0
}
]
]
},
"n8n Form Trigger": {
"main": [
[
{
"node": "Extracting Date and Time Fields from 'submittedAt' Field",
"type": "main",
"index": 0
}
]
]
},
"Format the Fields": {
"main": [
[
{
"node": "Google Sheets",
"type": "main",
"index": 0
},
{
"node": "Airtable",
"type": "main",
"index": 0
}
]
]
},
"Extracting Date and Time Fields from 'submittedAt' Field": {
"main": [
[
{
"node": "Format the Fields",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
airtableTokenApigmailOAuth2googleSheetsOAuth2Api
About this workflow
Streamline Data From An N8N Form Into Google Sheet Airtable And Email Sending. Uses formTrigger, airtable, stickyNote, googleSheets. Event-driven trigger; 10 nodes.
Source: https://github.com/Zie619/n8n-workflows — original creator credit. Request a take-down →