This workflow follows the Gmail → Google Drive recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "AI Client Onboarding Automation",
"nodes": [
{
"parameters": {
"form": "REDACTED_JOTFORM_FORM_ID"
},
"type": "n8n-nodes-base.jotFormTrigger",
"typeVersion": 1,
"position": [
0,
80
],
"id": "REDACTED",
"name": "Form Submission Trigger",
"credentials": {
"jotFormApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "loose",
"version": 3
},
"conditions": [
{
"id": "17c93a59-fdd0-48f7-aa91-972717f7b513",
"leftValue": "={{ $json.Name.first }}",
"rightValue": "",
"operator": {
"type": "string",
"operation": "notEmpty",
"singleValue": true
}
},
{
"id": "dcd6139d-2d12-4c24-9436-a10d0fbf9a4b",
"leftValue": "={{ $json.Email }}",
"rightValue": "",
"operator": {
"type": "string",
"operation": "notEmpty",
"singleValue": true
}
}
],
"combinator": "and"
},
"looseTypeValidation": true,
"options": {}
},
"type": "n8n-nodes-base.if",
"typeVersion": 2.3,
"position": [
224,
80
],
"id": "REDACTED",
"name": "If"
},
{
"parameters": {
"chatId": "REDACTED_TELEGRAM_CHAT_ID",
"text": "=\u26a0\ufe0f Validation Error Detected!\nThe incoming data is missing one or more required fields: \n- Customer's first mame: {{ $('Jotform Trigger').item.json.Name.first }}\n- Email: {{ $('Jotform Trigger').item.json.Email }}\nPlease review the submitted data and take action. \n\n\ud83d\udcc5 Timestamp: {{ new Date().toLocaleString() }}\n",
"additionalFields": {
"appendAttribution": false
}
},
"type": "n8n-nodes-base.telegram",
"typeVersion": 1.2,
"position": [
448,
176
],
"id": "REDACTED",
"name": "Validation Error Notification",
"credentials": {
"telegramApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"authentication": "oAuth2",
"email": "={{ $('Jotform Trigger').item.json.Email }}",
"additionalFields": {
"firstName": "={{ $('Jotform Trigger').item.json.Name.first }}",
"lastName": "={{ $('Jotform Trigger').item.json.Name.last }}"
},
"options": {}
},
"type": "n8n-nodes-base.hubspot",
"typeVersion": 2.2,
"position": [
448,
-16
],
"id": "REDACTED",
"name": "Create CRM Contact",
"credentials": {
"hubspotOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"chatId": "REDACTED_TELEGRAM_CHAT_ID",
"text": "=\ud83d\udea8 New customer onboarded:\nFull name: {{ $('Jotform Trigger').item.json.Name.first }} {{ $('Jotform Trigger').item.json.Name.last }}\nEmail: {{ $('Jotform Trigger').item.json.Email }}\n",
"additionalFields": {
"appendAttribution": false
}
},
"type": "n8n-nodes-base.telegram",
"typeVersion": 1.2,
"position": [
672,
-112
],
"id": "REDACTED",
"name": "Send Team Alert",
"credentials": {
"telegramApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"sendTo": "={{ $('Jotform Trigger').item.json.Email }}",
"subject": "Welcome to Our VIP Program!",
"message": "\ud83d\udc4b Welcome to Our VIP Program! You\u2019re officially in.<br><br> As a member, you\u2019ll get: <ul> <li>Priority reservations</li><li>Exclusive offers</li> <li>VIP-only surprises</li></ul>\ud83c\udf81 Your first reward is unlocked already - we\u2019ll show you how to use it soon.",
"options": {
"appendAttribution": false
}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.2,
"position": [
672,
80
],
"id": "REDACTED",
"name": "Send Welcome Email",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"amount": 2
},
"type": "n8n-nodes-base.wait",
"typeVersion": 1.1,
"position": [
896,
80
],
"id": "REDACTED",
"name": "Wait 2 hours"
},
{
"parameters": {
"operation": "download",
"fileId": {
"__rl": true,
"value": "REDACTED_GOOGLE_DRIVE_FILE_URL",
"mode": "url"
},
"options": {}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
1120,
80
],
"id": "REDACTED",
"name": "Download Onboarding Guide",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"sendTo": "={{ $('Jotform Trigger').item.json.Email }}",
"subject": "How Our Loyalty Program Works \ud83c\udf7d\ufe0f",
"message": "Hi! Welcome to our VIP program - we\u2019re happy to have you with us.<br><br>|We\u2019ve attached a short PDF guide that explains how the VIP program works, how rewards are earned, and what benefits you can expect as a loyal guest.<br><br>\ud83d\udcce Please see the attached file: \u201cHow Our Loyalty Program Works\u201d.<br><br>If you have any questions after reading the guide, simply reply to this email - we\u2019re always happy to help.<br><br>See you soon,<br>Our Brand",
"options": {}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.2,
"position": [
1344,
80
],
"id": "REDACTED",
"name": "Send Program Guide Email",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"amount": 1
},
"type": "n8n-nodes-base.wait",
"typeVersion": 1.1,
"position": [
1568,
80
],
"id": "REDACTED",
"name": "Wait 1 day"
},
{
"parameters": {
"sendTo": "={{ $('Jotform Trigger').item.json.Email }}",
"subject": "Special Offer Just For You - From Our Team",
"message": "Hi \ud83d\udc4b,<br><br>|As one of our VIP guests, we\u2019ve unlocked a special offer for you.<br><br>\ud83c\udf79 <b>Unlimited complimentary drinks</b><br>Available for a limited time during your visit.<br><br>Simply book using your priority access and mention your VIP status when you arrive.<br><br>We\u2019ll take care of the rest.<br><br>- <b>Our Team</b> \u2615\u2728",
"options": {
"appendAttribution": false
}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.2,
"position": [
1792,
-16
],
"id": "REDACTED",
"name": "Send Special Offer Email",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"authentication": "oAuth2",
"email": "={{ $('Jotform Trigger').item.json.Email }}",
"additionalFields": {
"leadStatus": "IN_PROGRESS"
},
"options": {}
},
"type": "n8n-nodes-base.hubspot",
"typeVersion": 2.2,
"position": [
1792,
176
],
"id": "REDACTED",
"name": "Update CRM Status In Progress",
"credentials": {
"hubspotOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"amount": 2
},
"type": "n8n-nodes-base.wait",
"typeVersion": 1.1,
"position": [
2016,
176
],
"id": "REDACTED",
"name": "Wait"
},
{
"parameters": {
"sendTo": "={{ $('Jotform Trigger').item.json.Email }}",
"subject": "Your VIP onboarding is complete!",
"message": "=Hi {{ $('Jotform Trigger').item.json.Name.first }}\ud83d\udc4b,<br><br> Congratulations - your VIP onboarding is complete.<br><br>You\u2019re officially one of our <b>VIP guests</b>.<br>You can now book a table using <b>priority access</b> at any time.<br><br>\ud83c\udf81 We\u2019ve prepared a special gift for you.<br>It will be available within the next <b>7 days</b>, so we\u2019d love to welcome you back soon.<br><br>Just mention your VIP status when booking or show this email on arrival.<br><br>See you soon,<br><b>Our Team</b> \u2615\u2728",
"options": {
"appendAttribution": false
}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.2,
"position": [
2240,
176
],
"id": "REDACTED",
"name": "Send Onboarding Complete Email",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"authentication": "oAuth2",
"email": "={{ $('Jotform Trigger').item.json.Email }}",
"additionalFields": {
"leadStatus": "CONNECTED"
},
"options": {}
},
"type": "n8n-nodes-base.hubspot",
"typeVersion": 2.2,
"position": [
2464,
80
],
"id": "REDACTED",
"name": "Update CRM Status Connected",
"credentials": {
"hubspotOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"chatId": "REDACTED_TELEGRAM_CHAT_ID",
"text": "=Onboarding for {{ $('Jotform Trigger').item.json.Name.first }} has finshed. Please prepare a gift.\nEmail: {{ $('Jotform Trigger').item.json.Email }}\n",
"additionalFields": {
"appendAttribution": false
}
},
"type": "n8n-nodes-base.telegram",
"typeVersion": 1.2,
"position": [
2464,
272
],
"id": "REDACTED",
"name": "Send Final Team Alert",
"credentials": {
"telegramApi": {
"name": "<your credential>"
}
}
}
],
"connections": {
"Form Submission Trigger": {
"main": [
[
{
"node": "If",
"type": "main",
"index": 0
}
]
]
},
"If": {
"main": [
[
{
"node": "Create CRM Contact",
"type": "main",
"index": 0
}
],
[
{
"node": "Validation Error Notification",
"type": "main",
"index": 0
}
]
]
},
"Create CRM Contact": {
"main": [
[
{
"node": "Send Team Alert",
"type": "main",
"index": 0
},
{
"node": "Send Welcome Email",
"type": "main",
"index": 0
}
]
]
},
"Send Welcome Email": {
"main": [
[
{
"node": "Wait 2 hours",
"type": "main",
"index": 0
}
]
]
},
"Wait 2 hours": {
"main": [
[
{
"node": "Download Onboarding Guide",
"type": "main",
"index": 0
}
]
]
},
"Download Onboarding Guide": {
"main": [
[
{
"node": "Send Program Guide Email",
"type": "main",
"index": 0
}
]
]
},
"Send Program Guide Email": {
"main": [
[
{
"node": "Wait 1 day",
"type": "main",
"index": 0
}
]
]
},
"Wait 1 day": {
"main": [
[
{
"node": "Send Special Offer Email",
"type": "main",
"index": 0
},
{
"node": "Update CRM Status In Progress",
"type": "main",
"index": 0
}
]
]
},
"Update CRM Status In Progress": {
"main": [
[
{
"node": "Wait",
"type": "main",
"index": 0
}
]
]
},
"Wait": {
"main": [
[
{
"node": "Send Onboarding Complete Email",
"type": "main",
"index": 0
}
]
]
},
"Send Onboarding Complete Email": {
"main": [
[
{
"node": "Update CRM Status Connected",
"type": "main",
"index": 0
},
{
"node": "Send Final Team Alert",
"type": "main",
"index": 0
}
]
]
}
},
"active": true,
"settings": {
"executionOrder": "v1",
"binaryMode": "separate",
"availableInMCP": false
},
"versionId": "REDACTED",
"meta": {
"templateCredsSetupCompleted": true
},
"id": "REDACTED",
"tags": []
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googleDriveOAuth2ApihubspotOAuth2ApijotFormApitelegramApi
Pro
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About this workflow
AI Client Onboarding Automation. Uses jotFormTrigger, telegram, hubspot, gmail. Event-driven trigger; 16 nodes.
Source: https://github.com/faythwong/ai-client-onboarding-automation/blob/main/client_onboarding_workflow.json — original creator credit. Request a take-down →
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