This workflow follows the Gmail Trigger → HTTP Request recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "AtHearth Gmail Inbox Automation",
"nodes": [
{
"parameters": {
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"filters": {
"includeSpamTrash": false
},
"options": {}
},
"id": "gmail-trigger",
"name": "Gmail Trigger",
"type": "n8n-nodes-base.gmailTrigger",
"typeVersion": 1,
"position": [
240,
300
],
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"modelId": {
"__rl": true,
"value": "gpt-4o-mini",
"mode": "list",
"cachedResultName": "gpt-4o-mini"
},
"messages": {
"values": [
{
"content": "=You are an email analyzer for AtHearth, a rental property service for foreigners in Japan.\n\n## IMPORTANT RULES\n\n### 1. User Seriousness Check\n- Users with 3+ favorites = serious\n- Users with detailed questions = serious\n- Users with vague/short messages = low priority\n\n### 2. Spy Risk Detection (Red Flags)\n- RC not completed but requesting viewing = suspicious (-20 points)\n- RC not completed but many favorites (6+) = suspicious (-15 points)\n- Unusually detailed questions about security/keys = suspicious (-10 points)\n- Suspicious email domains (guerrillamail, tempmail, 10minutemail) = suspicious (-20 points)\n- Single + under 25 years old = higher risk (-20 points)\n- Overseas access + claims to have residence card = contradiction (-25 points)\n\n### 3. Positive Indicators\n- RC completed = trustworthy (+20 points)\n- Family (multiple occupants) = trustworthy (+15 points)\n- Specific moving reason (job transfer, marriage, childbirth) = trustworthy (+15 points)\n- Has submitted residence card = trustworthy (+30 points)\n\n### 4. Response Guidelines\n- NEVER promise viewings before eligibility check\n- NEVER propose specific properties (users should search themselves)\n- NEVER demand documents immediately (understand situation first)\n- If NG_STUDENT_VISA: Check if starting work in April\n- If NG_INCOME: Check if partner can be the contractor\n- Always offer a call option: https://cal.com/athearth/30min\n\n### 5. Risk Score Thresholds\n- 70+: Low risk - proceed with document check\n- 50-69: Medium - additional questions needed\n- 30-49: High risk - request multiple documents\n- <30: Spy suspect - do not proceed until documents submitted\n\n---\n\n## EMAIL TO ANALYZE\n\nFrom: {{ $json.from }}\nSubject: {{ $json.subject }}\nDate: {{ $json.date }}\n\nBody:\n{{ $json.text || $json.snippet }}\n\n---\n\nAnalyze and respond in JSON format:\n{\n \"category\": \"inquiry | viewing_request | document_submission | question | complaint | other\",\n \"priority\": \"high | medium | low\",\n \"summary\": \"1-2 sentence summary in Japanese\",\n \"spy_risk_assessment\": {\n \"estimated_score\": 0-100,\n \"risk_level\": \"low | medium | high | spy_suspect\",\n \"red_flags\": [\"list of detected red flags\"],\n \"positive_indicators\": [\"list of positive signs\"]\n },\n \"user_category_guess\": \"OK_EMPLOYED | OK_STUDENT | NG_STUDENT_VISA | NG_INCOME | NG_FREELANCE | UNKNOWN\",\n \"residence_card_needed\": true/false,\n \"suggested_reply\": \"Draft reply in the same language as the original email\",\n \"next_actions\": [\"list of actions for support team\"],\n \"questions_to_ask\": [\"clarifying questions if needed\"]\n}"
}
]
},
"options": {
"responseFormat": "json_object"
}
},
"id": "ai-analysis",
"name": "AI Email Analysis",
"type": "@n8n/n8n-nodes-langchain.openAi",
"typeVersion": 1.8,
"position": [
480,
300
],
"credentials": {
"openAiApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"jsCode": "const gmail = $('Gmail Trigger').item.json;\nlet aiContent = $('AI Email Analysis').item.json.message.content;\n\n// Remove code block markers (```json ... ```)\naiContent = aiContent.replace(/```json\\n?/g, '').replace(/```\\n?/g, '').trim();\n\nlet aiResult;\ntry {\n aiResult = JSON.parse(aiContent);\n} catch (e) {\n aiResult = {\n category: 'unknown',\n priority: 'medium',\n summary: 'AI\u5206\u6790\u7d50\u679c\u306e\u30d1\u30fc\u30b9\u306b\u5931\u6557: ' + e.message,\n spy_risk_assessment: { risk_level: 'unknown', estimated_score: 50 },\n suggested_reply: ''\n };\n}\n\nconst riskEmoji = aiResult.spy_risk_assessment.risk_level === 'low' ? '\ud83d\udfe2' : \n aiResult.spy_risk_assessment.risk_level === 'medium' ? '\ud83d\udfe1' : \n aiResult.spy_risk_assessment.risk_level === 'high' ? '\ud83d\udfe0' : '\ud83d\udd34';\n\nconst priorityEmoji = aiResult.priority === 'high' ? '\ud83d\udd25' : \n aiResult.priority === 'medium' ? '\ud83d\udccc' : '\ud83d\udcdd';\n\nconst message = `\ud83d\udce7 *New Email Analysis*\n\n*From:* ${gmail.From || gmail.from || 'Unknown'}\n*Subject:* ${gmail.Subject || gmail.subject || 'No Subject'}\n\n---\n\n${priorityEmoji} *Priority:* ${aiResult.priority}\n${riskEmoji} *Spy Risk:* ${aiResult.spy_risk_assessment.risk_level} (${aiResult.spy_risk_assessment.estimated_score}/100)\n*Category:* ${aiResult.category}\n\n*Summary:*\n${aiResult.summary}\n\n---\n\n*Suggested Reply:*\n${aiResult.suggested_reply ? aiResult.suggested_reply.substring(0, 500) : 'N/A'}${aiResult.suggested_reply && aiResult.suggested_reply.length > 500 ? '...' : ''}`;\n\nreturn { slackMessage: message };"
},
"id": "format-message",
"name": "Format Slack Message",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
720,
300
]
},
{
"parameters": {
"method": "POST",
"url": "REPLACE_WITH_SLACK_WEBHOOK_URL",
"sendBody": true,
"specifyBody": "json",
"jsonBody": "={{ JSON.stringify({ text: $json.slackMessage }) }}",
"options": {}
},
"id": "slack-notification",
"name": "Send to Slack",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.2,
"position": [
960,
300
]
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict"
},
"conditions": [
{
"id": "condition-success",
"leftValue": "={{ $json.statusCode }}",
"rightValue": 200,
"operator": {
"type": "number",
"operation": "equals"
}
}
],
"combinator": "and"
},
"options": {}
},
"id": "check-response",
"name": "Check Response",
"type": "n8n-nodes-base.if",
"typeVersion": 2,
"position": [
1200,
300
]
},
{
"parameters": {
"content": "## AtHearth Gmail Inbox Automation\n\n**Purpose**: Automatically process incoming emails to support@athearth.com\n\n### Flow:\n1. Gmail Trigger monitors inbox every minute\n2. AI analyzes email content and categorizes\n3. Code node formats the message\n4. Results sent to Slack with rich formatting\n\n### Setup Required:\n1. Add Gmail OAuth2 credentials (support@athearth.com)\n2. Add OpenAI API credentials\n3. Replace REPLACE_WITH_SLACK_WEBHOOK_URL in 'Send to Slack' node\n\n### \u26a0\ufe0f IMPORTANT:\nDO NOT share Slack Webhook URLs publicly!\n\n### Gist URL for updates:\nhttps://gist.githubusercontent.com/athearthapp/6366619f81741ab1b1666ef4eb9ba3c5/raw/gmail-inbox-automation.json",
"height": 380,
"width": 340
},
"id": "sticky-note",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
-60,
180
]
}
],
"connections": {
"Gmail Trigger": {
"main": [
[
{
"node": "AI Email Analysis",
"type": "main",
"index": 0
}
]
]
},
"AI Email Analysis": {
"main": [
[
{
"node": "Format Slack Message",
"type": "main",
"index": 0
}
]
]
},
"Format Slack Message": {
"main": [
[
{
"node": "Send to Slack",
"type": "main",
"index": 0
}
]
]
},
"Send to Slack": {
"main": [
[
{
"node": "Check Response",
"type": "main",
"index": 0
}
]
]
}
},
"settings": {
"executionOrder": "v1"
},
"staticData": null,
"tags": [
{
"name": "AtHearth"
},
{
"name": "Email"
},
{
"name": "Automation"
}
]
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2openAiApi
Pro
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About this workflow
AtHearth Gmail Inbox Automation. Uses gmailTrigger, openAi, httpRequest. Event-driven trigger; 6 nodes.
Source: https://gist.github.com/athearthapp/6366619f81741ab1b1666ef4eb9ba3c5 — original creator credit. Request a take-down →
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