Oneclick AI Squad This workflow corresponds to n8n.io template #10081 — we link there as the canonical source.
This workflow follows the Gmail → Google Calendar recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "fgGjrwJD0wsrTF4C",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "Automated Candidate Interview Tracker with Google Calendar & Gmail Alerts",
"tags": [],
"nodes": [
{
"id": "40220665-8466-4ca5-a665-59b1b7fb4dcd",
"name": "Check Every 5 Minutes",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
144,
-64
],
"parameters": {
"rule": {
"interval": [
{
"field": "minutes"
}
]
}
},
"typeVersion": 1.2
},
{
"id": "cec5691c-d2e4-4da0-a72f-a5eacc87e4d1",
"name": "Get Calendar Events",
"type": "n8n-nodes-base.googleCalendar",
"position": [
368,
-64
],
"parameters": {
"options": {
"timeMax": "={{ $now.plus({ hours: 1 }).toISO() }}",
"timeMin": "={{ $now.toISO() }}"
},
"calendar": {
"__rl": true,
"mode": "id",
"value": "=76iujhgtr4321eryi8"
},
"operation": "getAll"
},
"credentials": {
"googleCalendarOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 1.2
},
{
"id": "e600def1-33a8-433b-978a-5bd334d4e861",
"name": "Filter Upcoming Interviews",
"type": "n8n-nodes-base.filter",
"position": [
592,
-64
],
"parameters": {
"options": {},
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "condition1",
"operator": {
"type": "dateTime",
"operation": "before",
"singleValue": true
},
"leftValue": "={{ $json.start.dateTime }}",
"rightValue": "={{ $now.plus({ minutes: 5 }).toISO() }}"
},
{
"id": "condition2",
"operator": {
"type": "dateTime",
"operation": "after",
"singleValue": true
},
"leftValue": "={{ $json.start.dateTime }}",
"rightValue": "={{ $now.toISO() }}"
}
]
}
},
"typeVersion": 2
},
{
"id": "871ea2fb-6f24-4291-888c-94c1a47a6518",
"name": "Add to Google Sheet",
"type": "n8n-nodes-base.googleSheets",
"position": [
816,
-160
],
"parameters": {
"columns": {
"value": {},
"schema": [],
"mappingMode": "autoMapInputData",
"matchingColumns": [],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "appendOrUpdate",
"sheetName": {
"__rl": true,
"mode": "name",
"value": "Sheet1"
},
"documentId": {
"__rl": true,
"mode": "id",
"value": "YOUR_SPREADSHEET_ID"
},
"authentication": "serviceAccount"
},
"credentials": {
"googleApi": {
"name": "<your credential>"
}
},
"typeVersion": 4.5
},
{
"id": "97b38c41-ea45-4e4b-8318-5da4d3c24135",
"name": "Send Reminder to Candidate",
"type": "n8n-nodes-base.gmail",
"position": [
816,
32
],
"parameters": {
"sendTo": "={{ $json.attendees[0].email }}",
"message": "=<h2>Interview Reminder</h2>\n<p>Dear Candidate,</p>\n<p>Your interview is scheduled to start in <strong>5 minutes</strong>.</p>\n<p><strong>Interview:</strong> {{ $json.summary }}<br>\n<strong>Time:</strong> {{ $json.start.dateTime }}<br>\n<strong>Google Meet Link:</strong> <a href=\"{{ $json.hangoutLink }}\">Join Meeting</a></p>\n<p>Please join on time. Good luck!</p>",
"options": {},
"subject": "Interview Reminder - Starting in 5 Minutes"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "53f7164c-9007-4261-8628-24b1bcdac2c7",
"name": "Update Sheet with Result",
"type": "n8n-nodes-base.googleSheets",
"position": [
368,
352
],
"parameters": {
"columns": {
"value": {},
"schema": [],
"mappingMode": "autoMapInputData",
"matchingColumns": [],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "appendOrUpdate",
"sheetName": {
"__rl": true,
"mode": "name",
"value": "Sheet1"
},
"documentId": {
"__rl": true,
"mode": "id",
"value": "YOUR_SPREADSHEET_ID"
},
"authentication": "serviceAccount"
},
"credentials": {
"googleApi": {
"name": "<your credential>"
}
},
"typeVersion": 4.5
},
{
"id": "6780349a-d56e-465c-8dc4-4a23a2523dbf",
"name": "Webhook: Submit Interview Result",
"type": "n8n-nodes-base.webhook",
"position": [
144,
352
],
"parameters": {
"path": "interview-result",
"options": {},
"httpMethod": "POST"
},
"typeVersion": 2
},
{
"id": "4269bbb9-8d74-4d20-8053-260836d36478",
"name": "Check if Passed",
"type": "n8n-nodes-base.if",
"position": [
592,
352
],
"parameters": {
"options": {},
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "passed-condition",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.result }}",
"rightValue": "Pass"
}
]
}
},
"typeVersion": 2
},
{
"id": "e9572ff4-464a-4956-a14e-2c0b1917a3c3",
"name": "Email Candidate - Passed",
"type": "n8n-nodes-base.gmail",
"position": [
816,
256
],
"parameters": {
"sendTo": "={{ $json.candidateEmail }}",
"message": "=<h2>Congratulations!</h2>\n<p>Dear Candidate,</p>\n<p>We are pleased to inform you that you have <strong>PASSED</strong> the interview.</p>\n<p><strong>Feedback:</strong> {{ $json.feedback }}</p>\n<p>Our team will contact you soon with next steps.</p>\n<p>Best regards,<br>HR Team</p>",
"options": {},
"subject": "\ud83c\udf89 Congratulations! You Passed the Interview"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "11a09ef5-e424-45db-9923-700ca794fc47",
"name": "Email Candidate - Failed",
"type": "n8n-nodes-base.gmail",
"position": [
816,
448
],
"parameters": {
"sendTo": "={{ $json.candidateEmail }}",
"message": "=<h2>Interview Result</h2>\n<p>Dear Candidate,</p>\n<p>Thank you for taking the time to interview with us.</p>\n<p>After careful consideration, we have decided not to move forward with your application at this time.</p>\n<p><strong>Feedback:</strong> {{ $json.feedback }}</p>\n<p>We wish you all the best in your future endeavors.</p>\n<p>Best regards,<br>HR Team</p>",
"options": {},
"subject": "Interview Result"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "1d62aabc-dc5b-40d8-9be5-d18eff86a10e",
"name": "Email Manager",
"type": "n8n-nodes-base.gmail",
"position": [
1040,
352
],
"parameters": {
"sendTo": "user@example.com",
"message": "=<h2>Interview Completed</h2>\n<p><strong>Candidate:</strong> {{ $json.candidateEmail }}<br>\n<strong>Result:</strong> {{ $json.result }}<br>\n<strong>Feedback:</strong> {{ $json.feedback }}</p>\n<p>Updated in Google Sheet.</p>",
"options": {},
"subject": "Interview Result: {{ $json.candidateEmail }}"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "0c077145-df34-4e7d-8bf1-31244f07fca9",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-96,
-336
],
"parameters": {
"color": 3,
"width": 672,
"height": 208,
"content": "## Workflow Overview\n\n- **Check Every 5 Minutes**: Triggers the workflow to run every 5 minutes.\n- **Get Calendar Events**: Retrieves upcoming interview events from Google Calendar.\n- **Filter Upcoming Interviews**: Filters the retrieved events to focus on upcoming interviews.\n- **Add to Google Sheet**: Appends filtered interview details to a Google Sheet.\n- **Send Reminder to Candidate**: Sends an email reminder to the candidate via Gmail.\n"
},
"typeVersion": 1
},
{
"id": "e553920b-784e-4841-b3ec-2fb43307a6a0",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
-96,
96
],
"parameters": {
"width": 688,
"height": 224,
"content": "## Workflow Overview\n\n- **Webhook: Submit Interview Result**: Receives interview result data via a webhook.\n- **Update Sheet with Result**: Updates the Google Sheet with the submitted interview result.\n- **Check if Passed**: Evaluates whether the interview result indicates a pass or fail.\n- **Email Candidate - Passed**: Sends a pass notification email to the candidate via Gmail.\n- **Email Manager**: Sends an email update to the manager via Gmail.\n- **Email Candidate - Failed**: Sends a fail notification email to the candidate via Gmail."
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "e41094e8-2bbf-499d-a796-e50f5a930408",
"connections": {
"Check if Passed": {
"main": [
[
{
"node": "Email Candidate - Passed",
"type": "main",
"index": 0
}
],
[
{
"node": "Email Candidate - Failed",
"type": "main",
"index": 0
}
]
]
},
"Get Calendar Events": {
"main": [
[
{
"node": "Filter Upcoming Interviews",
"type": "main",
"index": 0
}
]
]
},
"Check Every 5 Minutes": {
"main": [
[
{
"node": "Get Calendar Events",
"type": "main",
"index": 0
}
]
]
},
"Email Candidate - Failed": {
"main": [
[
{
"node": "Email Manager",
"type": "main",
"index": 0
}
]
]
},
"Email Candidate - Passed": {
"main": [
[
{
"node": "Email Manager",
"type": "main",
"index": 0
}
]
]
},
"Update Sheet with Result": {
"main": [
[
{
"node": "Check if Passed",
"type": "main",
"index": 0
}
]
]
},
"Filter Upcoming Interviews": {
"main": [
[
{
"node": "Add to Google Sheet",
"type": "main",
"index": 0
},
{
"node": "Send Reminder to Candidate",
"type": "main",
"index": 0
}
]
]
},
"Webhook: Submit Interview Result": {
"main": [
[
{
"node": "Update Sheet with Result",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googleApigoogleCalendarOAuth2Api
Pro
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About this workflow
Enhance your hiring pipeline by automating interview management post-screening. This workflow runs every 5 minutes to scan upcoming Google Calendar events, filter relevant interviews, send timely email reminders to candidates and internal teams, and handle result submissions via…
Source: https://n8n.io/workflows/10081/ — original creator credit. Request a take-down →
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