This workflow follows the Gmail → Google Drive recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "Drive File Organizer",
"nodes": [
{
"parameters": {
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"triggerOn": "specificFolder",
"folderToWatch": {
"__rl": true,
"value": "1vSjZUmpuUwS0FVcFTI7cnQLFHsRUJc6C",
"mode": "list",
"cachedResultName": "Uploads",
"cachedResultUrl": "https://drive.google.com/drive/folders/your-folder-id-here"
},
"event": "fileCreated",
"options": {}
},
"type": "n8n-nodes-base.googleDriveTrigger",
"typeVersion": 1,
"position": [
-368,
192
],
"id": "05d9f93e-54f7-41b6-a7c4-d96ebb5a9037",
"name": "Google Drive Trigger",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "update",
"fileId": {
"__rl": true,
"value": "={{ $json.id }}",
"mode": "id"
},
"newUpdatedFileName": "={{ $json[\"name\"] }}_PDF",
"options": {}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
64,
112
],
"id": "a4ec8136-dbc7-48dc-b824-0aa8bd6c64bb",
"name": "Update PDFs",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "update",
"fileId": {
"__rl": true,
"value": "={{ $json.id }}",
"mode": "id"
},
"newUpdatedFileName": "={{ $json[\"name\"] }}_DOC",
"options": {}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
64,
272
],
"id": "901ae3fe-ceb3-4f12-b221-7e84b176b090",
"name": "Update Documents",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "update",
"fileId": {
"__rl": true,
"value": "={{ $json.id }}",
"mode": "id"
},
"newUpdatedFileName": "={{ $json[\"name\"] }}_IMG",
"options": {}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
64,
-48
],
"id": "9cb13ef2-dff4-4bd9-802e-e9d1283df9b9",
"name": "Update Images",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"rules": {
"values": [
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 3
},
"conditions": [
{
"leftValue": "={{ $json.fileExtension }}",
"rightValue": "=png",
"operator": {
"type": "string",
"operation": "contains"
},
"id": "f554ac0d-3b2f-433b-81e6-6c5f2c4b1050"
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Images folder"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 3
},
"conditions": [
{
"id": "a1ce97f4-cf8e-4e10-b660-088c02ac89f9",
"leftValue": "={{ $json.fileExtension }}",
"rightValue": "=pdf",
"operator": {
"type": "string",
"operation": "contains"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "PDFs folder"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 3
},
"conditions": [
{
"id": "744124d7-4a52-4f10-ac52-d3e424f148fb",
"leftValue": "={{ $json.fileExtension }}",
"rightValue": "=docx",
"operator": {
"type": "string",
"operation": "contains"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Documents folder"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 3
},
"conditions": [
{
"id": "e7f52ddc-4693-4595-9e8f-d2773ffa654e",
"leftValue": "={{ $json.fileExtension }}",
"rightValue": "csv",
"operator": {
"type": "string",
"operation": "contains"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Spreadsheets Folder"
}
]
},
"options": {
"fallbackOutput": "extra",
"renameFallbackOutput": "Unsupported Files "
}
},
"type": "n8n-nodes-base.switch",
"typeVersion": 3.4,
"position": [
-160,
144
],
"id": "1d7de7a1-5016-4702-a494-6b389082b236",
"name": "Check File Type"
},
{
"parameters": {
"sendTo": "youremail@gmail.com",
"subject": "=\u2699\ufe0f File Organizer: {{ $json.Status }}",
"message": "=<!DOCTYPE html>\n<html>\n<head>\n <meta charset=\"utf-8\">\n <meta name=\"viewport\" content=\"width=device-width, initial-scale=1.0\">\n <title>File Automation Alert</title>\n</head>\n<body style=\"margin: 0; padding: 0; background-color: #f4f6f8; font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Helvetica, Arial, sans-serif;\">\n <table width=\"100%\" border=\"0\" cellspacing=\"0\" cellpadding=\"0\" style=\"background-color: #f4f6f8; padding: 40px 20px;\">\n <tr>\n <td align=\"center\">\n <table width=\"100%\" id=\"email-card\" style=\"max-width: 560px; background-color: #ffffff; border-radius: 12px; border: 1px solid #e1e4e8; box-shadow: 0 4px 12px rgba(0, 0, 0, 0.03); overflow: hidden; border-collapse: separate;\">\n \n <tr>\n <td height=\"4\" style=\"background: linear-gradient(90deg, #3b82f6, #10b981); line-height: 4px; font-size: 0;\"> </td>\n </tr>\n\n <tr>\n <td style=\"padding: 32px 32px 20px 32px;\">\n <div style=\"display: inline-block; background-color: #eff6ff; color: #1e40af; font-size: 12px; font-weight: 700; text-transform: uppercase; letter-spacing: 0.05em; padding: 6px 12px; border-radius: 20px; margin-bottom: 16px;\">\n \u2699\ufe0f Core Automation Engine\n </div>\n <h2 style=\"margin: 0; font-size: 22px; font-weight: 700; color: #1f2937; letter-spacing: -0.02em;\">\n File Successfully Organized\n </h2>\n <p style=\"margin: 8px 0 0 0; font-size: 14px; color: #6b7280; line-height: 1.5;\">\n The automated file processing workflow parsed, categorized, and re-routed a new incoming asset from your connected Google Drive storage pipeline.\n </p>\n </td>\n </tr>\n\n <tr>\n <td style=\"padding: 0 32px 24px 32px;\">\n <table width=\"100%\" border=\"0\" cellspacing=\"0\" cellpadding=\"0\" style=\"background-color: #f8fafc; border-radius: 8px; border: 1px solid #edf2f7; border-collapse: collapse;\">\n \n <tr style=\"border-bottom: 1px solid #edf2f7;\">\n <td width=\"35%\" style=\"padding: 14px 16px; font-size: 13px; font-weight: 600; color: #475569; text-transform: uppercase; letter-spacing: 0.03em;\">File Name</td>\n <td style=\"padding: 14px 16px; font-size: 14px; font-weight: 500; color: #0f172a; word-break: break-all;\">\n {{ $json[\"File Name\"] }}\n </td>\n </tr>\n\n <tr style=\"border-bottom: 1px solid #edf2f7;\">\n <td style=\"padding: 14px 16px; font-size: 13px; font-weight: 600; color: #475569; text-transform: uppercase; letter-spacing: 0.03em;\">File Extension</td>\n <td style=\"padding: 14px 16px; font-size: 14px; font-weight: 600; color: #2563eb;\">\n <span style=\"background-color: #e0f2fe; padding: 2px 6px; border-radius: 4px; font-family: monospace;\">.{{ $json[\"File Extension\"] }}</span>\n </td>\n </tr>\n\n <tr style=\"border-bottom: 1px solid #edf2f7;\">\n <td style=\"padding: 14px 16px; font-size: 13px; font-weight: 600; color: #475569; text-transform: uppercase; letter-spacing: 0.03em;\">Pipeline Route</td>\n <td style=\"padding: 14px 16px; font-size: 14px; font-weight: 600; color: #059669;\">\n \u2705 {{ $json[\"Status\"] }}\n </td>\n </tr>\n\n <tr>\n <td style=\"padding: 14px 16px; font-size: 13px; font-weight: 600; color: #475569; text-transform: uppercase; letter-spacing: 0.03em;\">Processed At</td>\n <td style=\"padding: 14px 16px; font-size: 14px; color: #334155;\">\n {{ $json[\"Timestamp\"] }}\n </td>\n </tr>\n\n </table>\n </td>\n </tr>\n\n <tr>\n <td style=\"padding: 0 32px 32px 32px;\">\n <p style=\"margin: 0; font-size: 13px; color: #94a3b8; line-height: 1.5; text-align: center;\">\n This database action has been compiled and safely recorded inside your master operational audit logs. No manual sorting intervention is required.\n </p>\n </td>\n </tr>\n\n </table>\n\n <table width=\"100%\" style=\"max-width: 560px; margin-top: 20px;\">\n <tr>\n <td style=\"text-align: center; font-size: 12px; color: #94a3b8; line-height: 1.5;\">\n Sent autonomously by your production instance on <strong style=\"color: #64748b;\">n8n.shaban.dev</strong>.<br>\n To adjust systemic directory rules, open the workflow canvas editor directly.\n </td>\n </tr>\n </table>\n\n </td>\n </tr>\n </table>\n</body>\n</html>",
"options": {
"appendAttribution": false
}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.2,
"position": [
800,
192
],
"id": "32543e0d-5823-4889-89e1-0808ec2d5726",
"name": "Send Email",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"content": "## \ud83d\udcc2 Drive Organizer README & Folder Rules\n- Images (PNG/JPG) -> Folder ID: `1c-SVg6_R...`\n- PDFs -> Folder ID: `1pAfiOxy...`\n- Documents (DOCX) -> Folder ID: `1FawtIdk...`\n- Spreadsheets (CSV) -> Folder ID: `1BgyTOPR...`",
"height": 288
},
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
-416,
-112
],
"id": "aa242eb4-3241-4ed0-9f9d-be5fb0147f51",
"name": "Sticky Note"
},
{
"parameters": {
"operation": "update",
"fileId": {
"__rl": true,
"value": "={{ $json.id }}",
"mode": "id"
},
"newUpdatedFileName": "={{ $json[\"name\"] }}_CSV",
"options": {}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
64,
432
],
"id": "9e1121a9-12bb-4cdf-96ba-1eddb0b2c9c6",
"name": "Update Spreadsheets",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "move",
"fileId": {
"__rl": true,
"value": "={{ $json.id }}",
"mode": "id"
},
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"folderId": {
"__rl": true,
"value": "1BgyTOPRL6dAItCx2_YcfIahyAr48OENz",
"mode": "list",
"cachedResultName": "Spreadsheets Folder",
"cachedResultUrl": "https://drive.google.com/drive/folders/your-folder-id-here"
}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
240,
432
],
"id": "c1fe60e6-be22-4ae9-be85-8354998f736f",
"name": "Move CSV file",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "append",
"documentId": {
"__rl": true,
"value": "1wY0vifnMMX_ygdkpCUdDBIsiy3dnRch7t0ezcEy5MfY",
"mode": "list",
"cachedResultName": "File Organizer Logs",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/your-spreadsheet-id-here/edit?usp=drivesdk"
},
"sheetName": {
"__rl": true,
"value": "Sheet1",
"mode": "name"
},
"columns": {
"mappingMode": "defineBelow",
"value": {
"File Name": "={{ $json.FileName }}",
"File Extension": "={{ $json.FileExtension }}",
"Timestamp": "={{ $json.Timestamp }}",
"Status": "={{ $json.Status }}"
},
"matchingColumns": [],
"schema": [
{
"id": "Timestamp",
"displayName": "Timestamp",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "File Name",
"displayName": "File Name",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "File Extension",
"displayName": "File Extension",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Status",
"displayName": "Status",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
}
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {}
},
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.7,
"position": [
624,
192
],
"id": "fec18930-45b0-431d-b6e2-0b9c8a1f68af",
"name": "Log File Action",
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"jsCode": "// 1. Fetch the original file details from the Google Drive Trigger\nconst triggerData = $( 'Google Drive Trigger' ).item.json;\nconst fileName = triggerData.name || 'Unknown File';\nconst fileExt = triggerData.fileExtension || 'none';\n\n// 2. Generate a clean timestamp forced to IST (India Standard Time)\nconst now = new Date();\nconst timestamp = new Intl.DateTimeFormat('sv-SE', {\n timeZone: 'Asia/Kolkata',\n year: 'numeric',\n month: '2-digit',\n day: '2-digit',\n hour: '2-digit',\n minute: '2-digit',\n second: '2-digit'\n}).format(now);\n\n// 3. Determine which branch executed by trying to read from parent nodes\nlet actionTaken = 'Skipped - Unsupported File Type';\n\ntry {\n // Check if the PNG branch executed and has data\n if ($('Move PNG File').item) {\n actionTaken = 'Moved to Images Folder';\n }\n} catch (e) {}\n\ntry {\n // Check if the PDF branch executed and has data\n if ($('Move PDF File').item) {\n actionTaken = 'Moved to PDFs Folder';\n }\n} catch (e) {}\n\ntry {\n // Check if the Document branch executed and has data\n if ($('Move Document File').item) {\n actionTaken = 'Moved to Documents Folder';\n }\n} catch (e) {}\n\ntry {\n // Check if the CSV branch executed and has data\n if ($('Move CSV file').item) {\n actionTaken = 'Moved to Spreadsheets Folder';\n }\n} catch (e) {}\n\n\n// 4. Return a clean, standardized object for Google Sheets\nreturn [{\n json: {\n Timestamp: timestamp,\n FileName: fileName,\n FileExtension: fileExt,\n Status: actionTaken\n }\n}];"
},
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
448,
192
],
"id": "06e5ab39-ea86-43d6-9ebb-046828d1b8aa",
"name": "Prepare Log Entry"
},
{
"parameters": {},
"type": "n8n-nodes-base.noOp",
"typeVersion": 1,
"position": [
960,
192
],
"id": "738b23f0-52a0-4d1b-8f26-88585f197a36",
"name": "END"
},
{
"parameters": {
"operation": "move",
"fileId": {
"__rl": true,
"value": "={{ $json.id }}",
"mode": "id"
},
"driveId": {
"__rl": true,
"value": "My Drive",
"mode": "list",
"cachedResultName": "My Drive",
"cachedResultUrl": "https://drive.google.com/drive/my-drive"
},
"folderId": {
"__rl": true,
"value": "1c-SVg6_RTdM26xb-1rLxFvA5ex4MTVxj",
"mode": "list",
"cachedResultName": "Images folder",
"cachedResultUrl": "https://drive.google.com/drive/folders/your-drive-folder-id-here"
}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
240,
-48
],
"id": "ea3b75e5-dc39-429f-92f2-54cd8fdf55c0",
"name": "Move PNG File",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "move",
"fileId": {
"__rl": true,
"value": "={{ $json.id }}",
"mode": "id"
},
"driveId": {
"__rl": true,
"value": "My Drive",
"mode": "list",
"cachedResultName": "My Drive",
"cachedResultUrl": "https://drive.google.com/drive/my-drive"
},
"folderId": {
"__rl": true,
"value": "1pAfiOxy_j5F_h5UNreIKRJVaQq2QWgia",
"mode": "list",
"cachedResultName": "PDFs folder",
"cachedResultUrl": "https://drive.google.com/drive/folders/your-folder-id-here"
}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
240,
112
],
"id": "301659be-89b9-460d-be04-2ec72631146b",
"name": "Move PDF File",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "move",
"fileId": {
"__rl": true,
"value": "={{ $json.id }}",
"mode": "id"
},
"driveId": {
"__rl": true,
"value": "My Drive",
"mode": "list",
"cachedResultName": "My Drive",
"cachedResultUrl": "https://drive.google.com/drive/my-drive"
},
"folderId": {
"__rl": true,
"value": "1FawtIdkKx4s3snooPKAvJancbLfZ5IiX",
"mode": "list",
"cachedResultName": "Documents folder",
"cachedResultUrl": "https://drive.google.com/drive/folders/your-folder-id-here"
}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
240,
272
],
"id": "8b2e6a29-e8ee-4b6c-9765-64305c57632b",
"name": "Move Document File",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
}
],
"connections": {
"Google Drive Trigger": {
"main": [
[
{
"node": "Check File Type",
"type": "main",
"index": 0
}
]
]
},
"Update PDFs": {
"main": [
[
{
"node": "Move PDF File",
"type": "main",
"index": 0
}
]
]
},
"Update Documents": {
"main": [
[
{
"node": "Move Document File",
"type": "main",
"index": 0
}
]
]
},
"Update Images": {
"main": [
[
{
"node": "Move PNG File",
"type": "main",
"index": 0
}
]
]
},
"Check File Type": {
"main": [
[
{
"node": "Update Images",
"type": "main",
"index": 0
}
],
[
{
"node": "Update PDFs",
"type": "main",
"index": 0
}
],
[
{
"node": "Update Documents",
"type": "main",
"index": 0
}
],
[
{
"node": "Update Spreadsheets",
"type": "main",
"index": 0
}
],
[
{
"node": "Prepare Log Entry",
"type": "main",
"index": 0
}
]
]
},
"Send Email": {
"main": [
[
{
"node": "END",
"type": "main",
"index": 0
}
]
]
},
"Update Spreadsheets": {
"main": [
[
{
"node": "Move CSV file",
"type": "main",
"index": 0
}
]
]
},
"Move CSV file": {
"main": [
[
{
"node": "Prepare Log Entry",
"type": "main",
"index": 0
}
]
]
},
"Log File Action": {
"main": [
[
{
"node": "Send Email",
"type": "main",
"index": 0
}
]
]
},
"Prepare Log Entry": {
"main": [
[
{
"node": "Log File Action",
"type": "main",
"index": 0
}
]
]
},
"Move PNG File": {
"main": [
[
{
"node": "Prepare Log Entry",
"type": "main",
"index": 0
}
]
]
},
"Move PDF File": {
"main": [
[
{
"node": "Prepare Log Entry",
"type": "main",
"index": 0
}
]
]
},
"Move Document File": {
"main": [
[
{
"node": "Prepare Log Entry",
"type": "main",
"index": 0
}
]
]
}
},
"active": false,
"settings": {
"executionOrder": "v1",
"binaryMode": "separate",
"availableInMCP": false
},
"versionId": "a8cc4068-3ae4-4061-9021-45e19e7489bb",
"meta": {
"templateCredsSetupCompleted": true
},
"nodeGroups": [],
"id": "PmNbxGQgHIFbxJh5",
"tags": []
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googleDriveOAuth2ApigoogleSheetsOAuth2Api
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
Drive File Organizer. Uses googleDriveTrigger, googleDrive, gmail, googleSheets. Event-driven trigger; 15 nodes.
Source: https://github.com/Shaban27-dev/n8n-workflows/blob/main/Drive-File-Organizer/Drive-File-Organizer.json — original creator credit. Request a take-down →
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