Rosh Ragel This workflow corresponds to n8n.io template #6336 — we link there as the canonical source.
This workflow follows the Gmail → Gmail Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"meta": {
"templateCredsSetupCompleted": true
},
"nodes": [
{
"id": "6f15bcff-5358-4f9a-914d-dfd1e87c6e6f",
"name": "Find Return-to-Office Date",
"type": "n8n-nodes-base.googleCalendar",
"position": [
860,
0
],
"parameters": {
"limit": 1,
"options": {
"orderBy": "startTime"
},
"timeMax": "={{ $now.plus({ week: 2 }) }}",
"calendar": {
"__rl": true,
"mode": "list",
"value": "user@example.com",
"cachedResultName": "General Manager"
},
"operation": "getAll"
},
"credentials": {
"googleCalendarOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 1.3
},
{
"id": "f922f416-5c9e-4053-8612-30d0aa5f92b2",
"name": "Nicely Format Return Date",
"type": "n8n-nodes-base.code",
"position": [
1120,
0
],
"parameters": {
"jsCode": "const dateTime = $input.first().json.start.dateTime;\nconst timeZone = $input.first().json.start.timeZone;\n\nconst date = new Date(dateTime);\n\nconst returnDate = new Intl.DateTimeFormat(undefined, {\n timeZone,\n weekday: 'long',\n year: 'numeric',\n month: 'long',\n day: 'numeric'\n}).format(date);\n\nreturn [{ json: { returnDate } }];\n"
},
"typeVersion": 2
},
{
"id": "4585b157-5413-40a6-b661-5836aa1c5717",
"name": "Send Out of Office Message",
"type": "n8n-nodes-base.gmail",
"position": [
1380,
0
],
"parameters": {
"sendTo": "={{ $('Receive an Email in Gmail').item.json.From }}",
"message": "=Hello, \n\nThanks for your message!\n\nI am currently out of the office, and I will be returning on {{ $json.returnDate }}.\n\nBest, \n[User Name]",
"options": {
"appendAttribution": true
},
"subject": "Out of Office / Vacation Responder",
"emailType": "text"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "2a758f6b-981b-42e8-8b6d-65c28d67d3af",
"name": "Receive an Email in Gmail",
"type": "n8n-nodes-base.gmailTrigger",
"position": [
80,
0
],
"parameters": {
"filters": {},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
}
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 1.2
},
{
"id": "8b0b39a3-2109-4d3f-adb9-016b3aac1712",
"name": "Check Calendar for Upcoming Work Events",
"type": "n8n-nodes-base.googleCalendar",
"position": [
360,
0
],
"parameters": {
"limit": 1,
"options": {
"orderBy": "startTime"
},
"timeMax": "={{ $now.plus(1, 'days').format('yyyy-MM-dd') }}",
"calendar": {
"__rl": true,
"mode": "list",
"value": "user@example.com",
"cachedResultName": "General Manager"
},
"operation": "getAll"
},
"credentials": {
"googleCalendarOAuth2Api": {
"name": "<your credential>"
}
},
"executeOnce": true,
"typeVersion": 1.3,
"alwaysOutputData": true
},
{
"id": "747f8201-60ce-401d-83da-ab2d8867dbca",
"name": "Any Upcoming Events Today?",
"type": "n8n-nodes-base.if",
"position": [
600,
0
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "5b1567fc-439c-4924-9290-0bcbb0be9b06",
"operator": {
"type": "string",
"operation": "exists",
"singleValue": true
},
"leftValue": "={{ $json.summary }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "26b69ab5-7004-4c1c-b6bd-8d332ed26a34",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-600,
-380
],
"parameters": {
"width": 580,
"height": 580,
"content": "## What it Does\nAutomatically checks your Google Calendar to determine if you're officially off work for the rest of today. If so, it auto-sends a personalized out\u2011of\u2011office reply via Gmail, telling senders when you\u2019ll be back, based on your next calendar event within the next 2 weeks.\n\n## Prerequisites\nTo use this template, you'll need:\n- Gmail credentials (for the trigger and reply nodes)\n- Google Calendar credentials (for both calendar checks)\n- A dedicated work calendar selected in the Calendar nodes\n\n\n## Why It's Useful\nIdeal for freelancers, consultants, or remote workers who don\u2019t follow a strict 9\u20135, yet want automated responses aligned with their actual availability, not a static setting. It\u2019s dynamic, real-time, and easy to tweak.\n\n## Classification\nUse Case: Calendar-driven out-of-office automation\n\nRecommended audience: Business professionals, freelancers, remote employees\n\n"
},
"typeVersion": 1
},
{
"id": "74fbf32d-f2a9-4d14-a810-2be2c89160f8",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
20,
-380
],
"parameters": {
"width": 760,
"height": 200,
"content": "\n## User Setup Instructions\n- Gmail Trigger: Connect your Gmail account and add any desired filters (labels, senders).\n- Google Calendar Nodes: Connect your calendar account and select your \u201cwork\u201d calendar in both nodes.\n- Function Node: No changes needed unless you prefer a different date format.\n- Gmail Send Node: Edit the message template and toggle attribution as desired."
},
"typeVersion": 1
},
{
"id": "32209323-40fd-47a7-9fb0-2d44b19c87ed",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
20,
-160
],
"parameters": {
"color": 5,
"height": 360,
"content": "## Gmail Trigger\n- Monitors incoming emails every minute\n- Can be filtered (e.g., labels or VIP senders)"
},
"typeVersion": 1
},
{
"id": "4d571591-139a-41cf-96da-9fb92e27e2a1",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
280,
-160
],
"parameters": {
"color": 5,
"width": 500,
"height": 360,
"content": "## Calendar Check #1\n- Inspects if any events remain today"
},
"typeVersion": 1
},
{
"id": "222fbee1-ea2f-4399-a3ab-7146997d8033",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
800,
-160
],
"parameters": {
"color": 5,
"height": 360,
"content": "## Calendar Check #2\n- If no remaining events, scans next 14 days for the next event"
},
"typeVersion": 1
},
{
"id": "aae2c7e1-cc62-45cd-9fcc-46b03b6bdd7f",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
1060,
-160
],
"parameters": {
"color": 5,
"height": 360,
"content": "## Function Node\n- Formats the return date as Weekday, Month D, YYYY (e.g., \u201cThursday, July 24, 2025\u201d)"
},
"typeVersion": 1
},
{
"id": "62c57e58-5f16-48e7-a532-d8b387a8f045",
"name": "Sticky Note6",
"type": "n8n-nodes-base.stickyNote",
"position": [
1320,
-160
],
"parameters": {
"color": 5,
"height": 360,
"content": "## Gmail Send\n- Sends a customized out\u2011of\u2011office email, using the formatted date\n- Optionally includes n8n attribution (editable)"
},
"typeVersion": 1
},
{
"id": "90c00754-61da-4326-90a0-ca90e6f6c483",
"name": "Sticky Note7",
"type": "n8n-nodes-base.stickyNote",
"position": [
800,
220
],
"parameters": {
"width": 760,
"content": "\n## Customization Options\n- Edit the final email content and tone in the Send node\n- Adjust calendar lookahead in Calendar Check #2 (default is 14 days)\n- Add Gmail filters to restrict auto-replies (e.g. only specific senders or labels)"
},
"typeVersion": 1
}
],
"connections": {
"Nicely Format Return Date": {
"main": [
[
{
"node": "Send Out of Office Message",
"type": "main",
"index": 0
}
]
]
},
"Receive an Email in Gmail": {
"main": [
[
{
"node": "Check Calendar for Upcoming Work Events",
"type": "main",
"index": 0
}
]
]
},
"Any Upcoming Events Today?": {
"main": [
[],
[
{
"node": "Find Return-to-Office Date",
"type": "main",
"index": 0
}
]
]
},
"Find Return-to-Office Date": {
"main": [
[
{
"node": "Nicely Format Return Date",
"type": "main",
"index": 0
}
]
]
},
"Check Calendar for Upcoming Work Events": {
"main": [
[
{
"node": "Any Upcoming Events Today?",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googleCalendarOAuth2Api
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About this workflow
Automatically checks your Google Calendar to determine if you're officially off work for the rest of today. If so, it auto-sends a personalized out‑of‑office reply via Gmail, telling senders when you’ll be back—based on your next calendar entry within the next 2 weeks.
Source: https://n8n.io/workflows/6336/ — original creator credit. Request a take-down →
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