Extract Expenses From Emails to Google Sheets

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

{
  "id": 90,
  "name": "Extract expenses from emails and add to Google Sheet",
  "nodes": [
    {
      "name": "Check subject",
      "type": "n8n-nodes-base.if",
      "position": [
        800,
        300
      ],
      "parameters": {
        "conditions": {
          "string": [
            {
              "value1": "={{$json[\"subject\"].toLowerCase()}}",
              "value2": "=/{{$json[\"subjectPatterns\"].toLowerCase()}}/",
              "operation": "regex"
            }
          ]
        },
        "combineOperation": "any"
      },
      "typeVersion": 1
    },
    {
      "name": "Setup Variables",
      "type": "n8n-nodes-base.set",
      "position": [
        620,
        300
      ],
      "parameters": {
        "values": {
          "string": [
            {
              "name": "subjectPatterns",
              "value": "(expenses|reciept)"
            }
          ]
        },
        "options": {}
      },
      "typeVersion": 1
    },
    {
      "name": "Check for new emails",
      "type": "n8n-nodes-base.emailReadImap",
      "position": [
        440,
        300
      ],
      "parameters": {
        "format": "resolved",
        "mailbox": "Inbox",
        "options": {
          "allowUnauthorizedCerts": true
        }
      },
      "credentials": {
        "imap": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1
    },
    {
      "name": "Read Receipts",
      "type": "n8n-nodes-base.mindee",
      "position": [
        1020,
        280
      ],
      "parameters": {
        "binaryPropertyName": "attachment_0"
      },
      "credentials": {
        "mindeeReceiptApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1
    },
    {
      "name": "Set column data",
      "type": "n8n-nodes-base.set",
      "position": [
        1200,
        280
      ],
      "parameters": {
        "values": {
          "string": [
            {
              "name": "Date",
              "value": "={{$json[\"date\"]}}"
            },
            {
              "name": "Description",
              "value": "={{$node[\"Check for new emails\"].json[\"subject\"].split(\"-\")[1]}}"
            },
            {
              "name": "Category",
              "value": "={{$json[\"category\"]}}"
            },
            {
              "name": "Currency",
              "value": "={{$json[\"currency\"]}}"
            },
            {
              "name": "Amount",
              "value": "={{$json[\"total\"]}}"
            }
          ]
        },
        "options": {}
      },
      "typeVersion": 1
    },
    {
      "name": "Add to Google Sheet",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        1380,
        280
      ],
      "parameters": {
        "range": "A:E",
        "options": {},
        "sheetId": "1xAtx1ORZYKu4urgqpOe3DawFjiWeOZO0VCVvOlQYnaE",
        "operation": "append",
        "authentication": "oAuth2"
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1
    }
  ],
  "active": false,
  "settings": {},
  "connections": {
    "Check subject": {
      "main": [
        [
          {
            "node": "Read Receipts",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Read Receipts": {
      "main": [
        [
          {
            "node": "Set column data",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Set column data": {
      "main": [
        [
          {
            "node": "Add to Google Sheet",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Setup Variables": {
      "main": [
        [
          {
            "node": "Check subject",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Check for new emails": {
      "main": [
        [
          {
            "node": "Setup Variables",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}

Credentials you'll need

Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.

• googleSheetsOAuth2Api
• imap
• mindeeReceiptApi

About this workflow

This workflow will check a mailbox for new emails and if the Subject contains Expenses or Reciept it will send the attachment to Mindee for processing then it will update a Google sheet with the values.

Source: https://n8n.io/workflows/1466/ — original creator credit. Request a take-down →

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