Schedule Demo with Gmail and Google Calendar

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

{
  "name": "Frostrek Schedule Demo (Fixed)",
  "nodes": [
    {
      "parameters": {
        "sendTo": "={{ $('Webhook1').item.json.body.email }}",
        "subject": "\u2705 Demo Scheduled \u2013 Google Meet Link Inside",
        "message": "=<h3>Hi{{ $('Webhook1').item.json.body.name }} ,</h3>\n<p>Your demo has been successfully scheduled.</p>\n<p>\n  <b>\ud83d\uddd3 Date:</b>{{ $('Webhook1').item.json.body.date }} <br>\n  <b>\u23f0 Time:</b> {{ $('Webhook1').item.json.body.time }}\n</p>\n<p>\n  <b>\ud83d\udd17 <a href=\"{{ $json.hangoutLink }}\">Click here to join the Google Meet</a></b>\n</p>\n<p>Looking forward to speaking with you!</p>\n<p>\u2013 Team Frostrek</p>",
        "options": {}
      },
      "name": "Gmail - Client",
      "type": "n8n-nodes-base.gmail",
      "typeVersion": 2,
      "position": [
        400,
        32
      ],
      "id": "332be9b7-658c-4756-a023-b12a2436f219",
      "credentials": {
        "gmailOAuth2": {
          "name": "<your credential>"
        }
      }
    },
    {
      "parameters": {
        "sendTo": "contact@frostrek.com",
        "subject": "\ud83d\udce2 New Demo Scheduled",
        "message": "=A new demo has been scheduled.\n\nName: {{ $('Webhook1').item.json.body.name }}\nEmail: {{ $('Webhook1').item.json.body.email }}\nDate: {{ $('Webhook1').item.json.body.date }}\nTime: {{ $('Webhook1').item.json.body.time }}\n\nMeet Link:\n{{$node[\"Google Calendar1\"].json[\"conferenceData\"][\"entryPoints\"][0][\"uri\"]}}",
        "options": {}
      },
      "name": "Gmail - Internal Notify",
      "type": "n8n-nodes-base.gmail",
      "typeVersion": 2,
      "position": [
        400,
        240
      ],
      "id": "dbeffa20-4105-429f-878b-29a6dc41491c",
      "credentials": {
        "gmailOAuth2": {
          "name": "<your credential>"
        }
      }
    },
    {
      "parameters": {
        "httpMethod": "POST",
        "path": "schedule-demo",
        "options": {}
      },
      "name": "Webhook1",
      "type": "n8n-nodes-base.webhook",
      "typeVersion": 1,
      "position": [
        -96,
        112
      ],
      "id": "65721682-c500-42c4-8ffe-cc2d1e41397c"
    },
    {
      "parameters": {
        "calendar": {
          "__rl": true,
          "mode": "list",
          "value": "primary"
        },
        "start": "={{$json.body.date}}T{{$json.body.time}}",
        "end": "={{$json.body.date}}T{{$json.body.endTime}}",
        "additionalFields": {
          "attendees": [
            "={{ $json.body.email }}, contact@frostrek.com"
          ],
          "conferenceDataUi": {
            "conferenceDataValues": {
              "conferenceSolution": "hangoutsMeet"
            }
          },
          "description": "=Demo meeting with {{ $json.body.name }}|Client Email:{{ $json.body.email }} Notes: {{ $json.body.notes }}",
          "summary": "=Frostrek Demo \u2013 {{ $json.body.name }}"
        }
      },
      "name": "Google Calendar1",
      "type": "n8n-nodes-base.googleCalendar",
      "typeVersion": 1,
      "position": [
        160,
        112
      ],
      "id": "379c0190-814f-4987-9933-e502cebbcfeb",
      "credentials": {
        "googleCalendarOAuth2Api": {
          "name": "<your credential>"
        }
      }
    }
  ],
  "connections": {
    "Webhook1": {
      "main": [
        [
          {
            "node": "Google Calendar1",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Google Calendar1": {
      "main": [
        [
          {
            "node": "Gmail - Client",
            "type": "main",
            "index": 0
          },
          {
            "node": "Gmail - Internal Notify",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  },
  "active": true,
  "settings": {
    "executionOrder": "v1",
    "availableInMCP": false,
    "timeSavedMode": "fixed",
    "callerPolicy": "workflowsFromSameOwner",
    "executionTimeout": -1
  },
  "versionId": "2472fc2b-cd97-4b14-92d5-73b52d8cc805",
  "meta": {
    "templateCredsSetupCompleted": true
  },
  "id": "cC90Ea4YIRDO4nAILvxat",
  "tags": []
}

Credentials you'll need

Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.

• gmailOAuth2
• googleCalendarOAuth2Api

About this workflow

Frostrek Schedule Demo (Fixed). Uses gmail, googleCalendar. Webhook trigger; 4 nodes.

Source: https://github.com/dhruvsharmadrsh/Frostrek_Web/blob/cb7c37615811ac8fb891862ed734926ee8977106/workflows/schedule_demo.json — original creator credit. Request a take-down →

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