This workflow follows the Gmail → Google Calendar recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"nodes": [
{
"parameters": {
"path": "b014a163-3022-416d-a94d-8231eb564659",
"options": {}
},
"type": "n8n-nodes-base.webhook",
"typeVersion": 2,
"position": [
100,
280
],
"id": "1b010711-6b83-48a1-955f-8ceaaf30892e",
"name": "On Leave Approval Email Response"
},
{
"parameters": {
"resource": "databasePage",
"operation": "getAll",
"databaseId": {
"__rl": true,
"value": "1e5f97e5-205a-80e4-83dc-f9d14cd49ce7",
"mode": "list",
"cachedResultName": "Leave Ledger",
"cachedResultUrl": "https://www.notion.so/1e5f97e5205a80e483dcf9d14cd49ce7"
},
"limit": 1,
"filterType": "manual",
"filters": {
"conditions": [
{
"key": "N8N Request Id|title",
"condition": "equals",
"titleValue": "={{ $json.query.requestId }}"
}
]
},
"options": {}
},
"type": "n8n-nodes-base.notion",
"typeVersion": 2.2,
"position": [
300,
280
],
"id": "6b5d4372-5a46-4567-8398-bda6e379674c",
"name": "Get Leave Request Record",
"notesInFlow": true,
"credentials": {
"notionApi": {
"name": "<your credential>"
}
},
"notes": "Find leave ledger record corresponding to this request approval."
},
{
"parameters": {
"resource": "databasePage",
"operation": "update",
"pageId": {
"__rl": true,
"value": "={{ $('Get Leave Request Record').item.json.id }}",
"mode": "id"
},
"propertiesUi": {
"propertyValues": [
{
"key": "Approval Status|status",
"statusValue": "Rejected"
}
]
},
"options": {}
},
"type": "n8n-nodes-base.notion",
"typeVersion": 2.2,
"position": [
1240,
540
],
"id": "fec78b11-19eb-494b-9401-40bace0e7dcf",
"name": "Update Record to Rejected",
"credentials": {
"notionApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"resource": "databasePage",
"operation": "update",
"pageId": {
"__rl": true,
"value": "={{ $('Get Leave Request Record').item.json.id }}",
"mode": "id"
},
"propertiesUi": {
"propertyValues": [
{
"key": "Approval Status|status",
"statusValue": "Approved"
}
]
},
"options": {}
},
"type": "n8n-nodes-base.notion",
"typeVersion": 2.2,
"position": [
1240,
0
],
"id": "24e743e6-2a16-4d14-b0ff-6bd19a981407",
"name": "Update Record to Approved",
"credentials": {
"notionApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"calendar": {
"__rl": true,
"value": "lavee@thetripguru.com",
"mode": "list",
"cachedResultName": "lavee@thetripguru.com"
},
"start": "={{ $('Update Record to Approved').item.json.property_start_date.start }}",
"end": "={{ $('Update Record to Approved').item.json.property_end_date.start.toDateTime().plus(1, \"days\") }}",
"additionalFields": {
"allday": "yes",
"description": "={{ $('Get Leave Request Record').item.json.property_description }}",
"sendUpdates": "none",
"summary": "={{ $json.property_contact_email }} - {{ $('Get Leave Type Record').item.json.name }}"
}
},
"type": "n8n-nodes-base.googleCalendar",
"typeVersion": 1.3,
"position": [
1780,
0
],
"id": "76863ce6-2d62-43fd-885a-56341482a420",
"name": "Google Calendar",
"credentials": {
"googleCalendarOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"resource": "databasePage",
"operation": "get",
"pageId": {
"__rl": true,
"value": "={{ $('Get Leave Request Record').item.json.property_requestor[0] }}",
"mode": "id"
}
},
"type": "n8n-nodes-base.notion",
"typeVersion": 2.2,
"position": [
460,
280
],
"id": "6a5418ef-de34-45f3-9f61-2f37ad67fe02",
"name": "Get Requestor Record",
"credentials": {
"notionApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"resource": "databasePage",
"operation": "get",
"pageId": {
"__rl": true,
"value": "={{ $('Get Leave Request Record').item.json.property_leave_type[0] }}",
"mode": "id"
}
},
"type": "n8n-nodes-base.notion",
"typeVersion": 2.2,
"position": [
640,
280
],
"id": "8d109850-2a64-4cdd-b67d-748145d7068a",
"name": "Get Leave Type Record",
"credentials": {
"notionApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"content": "# If rejected",
"height": 360,
"width": 1200,
"color": 3
},
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
1160,
440
],
"id": "9aa61662-7eb4-424f-bc1a-da16ab543d1e",
"name": "Sticky Note8"
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "loose",
"version": 2
},
"conditions": [
{
"id": "7ea0b120-199b-4443-9cd8-75400cdf7f2d",
"leftValue": "={{ $('On Leave Approval Email Response').item.json.query.approved }}",
"rightValue": "",
"operator": {
"type": "boolean",
"operation": "true",
"singleValue": true
}
}
],
"combinator": "and"
},
"looseTypeValidation": true,
"options": {}
},
"type": "n8n-nodes-base.if",
"typeVersion": 2.2,
"position": [
780,
280
],
"id": "ba87c5de-370e-491b-8d1e-5410dece897d",
"name": "Approved?"
},
{
"parameters": {
"resource": "databasePage",
"operation": "update",
"pageId": {
"__rl": true,
"value": "={{ $('Get Requestor Record').item.json.id }}",
"mode": "id"
},
"propertiesUi": {
"propertyValues": [
{
"key": "PY - Used|number",
"numberValue": "={{ $json.PY }}"
},
{
"key": "AL - Used|number",
"numberValue": "={{ $json.AL }}"
},
{
"key": "SL - Used|number",
"numberValue": "={{ $json.SL }}"
},
{
"key": "BL - Used|number",
"numberValue": "={{ $json.BL }}"
},
{
"key": "Others - Used|number",
"numberValue": "={{ $json.Others }}"
}
]
},
"options": {}
},
"type": "n8n-nodes-base.notion",
"typeVersion": 2.2,
"position": [
1600,
0
],
"id": "6ab02ecf-a4d2-455c-8445-78520c0201ac",
"name": "Update Leave Credits",
"credentials": {
"notionApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"assignments": {
"assignments": [
{
"id": "30250769-625d-4c0a-b72e-879fc7b66da0",
"name": "PY",
"value": "={{ \n$('Get Leave Type Record').item.json.property_category == \"Annual Leave\" \n ? $('Get Requestor Record').item.json.property_py_current <= 0 \n ? $('Get Requestor Record').item.json.property_py_used \n : $('Get Requestor Record').item.json.property_py_used + Math.min($('Get Leave Request Record').item.json.property_leave_duration, $('Get Requestor Record').item.json.property_py_current)\n : $('Get Requestor Record').item.json.property_py_used\n}}",
"type": "number"
},
{
"id": "2bfc85f5-c64d-42cb-ae9d-1881845690ac",
"name": "AL",
"value": "={{ \n$('Get Leave Type Record').item.json.property_category == \"Annual Leave\"\n ? $('Get Requestor Record').item.json.property_py_current <= 0 \n ? $('Get Requestor Record').item.json.property_al_used + $('Get Leave Request Record').item.json.property_leave_duration \n : (\n $('Get Requestor Record').item.json.property_al_used + ($('Get Leave Request Record').item.json.property_leave_duration > $('Get Requestor Record').item.json.property_py_current )\n ? $('Get Leave Request Record').item.json.property_leave_duration - $('Get Requestor Record').item.json.property_py_current\n : 0\n )\n : $('Get Requestor Record').item.json.property_al_used\n}}\n",
"type": "number"
},
{
"id": "66f6d42b-4878-4761-a1a6-902f9dc0ca96",
"name": "SL",
"value": "={{ \n$('Get Leave Type Record').item.json.property_category == \"Sick Leave\"\n ? $('Get Requestor Record').item.json.property_sl_used + $('Get Leave Request Record').item.json.property_leave_duration\n : $('Get Requestor Record').item.json.property_sl_used\n}}\n",
"type": "number"
},
{
"id": "bbf55360-1bb0-42c1-a481-07584094da6d",
"name": "BL",
"value": "={{ \n$('Get Leave Type Record').item.json.property_category == \"Bereavement Leave\"\n ? $('Get Requestor Record').item.json.property_bl_used + $('Get Leave Request Record').item.json.property_leave_duration\n : $('Get Requestor Record').item.json.property_bl_used\n}}\n",
"type": "number"
},
{
"id": "86b65b1a-1de9-4fcd-a358-06d4b31f12fe",
"name": "Others",
"value": "={{ \n![\"Annual Leave\", \"Sick Leave\", \"Bereavement Leave\"].includes($('Get Leave Type Record').item.json.property_category)\n ? $('Get Requestor Record').item.json.property_others_used + $('Get Leave Request Record').item.json.property_leave_duration\n : $('Get Requestor Record').item.json.property_others_used\n}}\n",
"type": "number"
}
]
},
"options": {}
},
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
1420,
0
],
"id": "17e60693-caca-4e8b-bc34-d98535603a7f",
"name": "Updated Leave Credits"
},
{
"parameters": {
"operation": "reply",
"messageId": "={{ $('Get Leave Request Record').item.json.property_requestor_gmail_thread }}",
"message": "=<!DOCTYPE html>\n<html>\n <head>\n <meta charset=\"UTF-8\" />\n <title>Leave Request</title>\n </head>\n <body style=\"margin:0; padding:0; background-color:#f4f4f4;\">\n <!-- Outer wrapper to center content -->\n <table\n width=\"100%\"\n cellpadding=\"0\"\n cellspacing=\"0\"\n role=\"presentation\"\n style=\"background-color:#f4f4f4; padding: 40px 0;\"\n >\n <tr>\n <td align=\"center\">\n <!-- Card container -->\n <table\n width=\"600\"\n cellpadding=\"0\"\n cellspacing=\"0\"\n role=\"presentation\"\n style=\"background-color:#ffffff; border-radius:8px; overflow:hidden; font-family:Arial, sans-serif;\"\n >\n <!-- Spacer top -->\n <tr>\n <td style=\"padding:32px 24px 0 24px;\"></td>\n </tr>\n <!-- Message -->\n <tr>\n <td\n style=\"padding:0 24px 32px 24px; color:#333333; font-size:16px; line-height:24px; text-align:center;\"\n >\n Your <em>{{ $('Get Leave Type Record').item.json.name }}</em> request with the following data: <br />\n Start date: {{ $('Get Leave Request Record').item.json.property_start_date.start }} <br />\n End date: {{ $('Get Leave Request Record').item.json.property_end_date.start }} <br />\n Remarks: {{ $('Get Leave Request Record').item.json.property_description }} <br />\n \n has been successfully approved.\n\n </td>\n </tr>\n </table>\n <!-- End card container -->\n </td>\n </tr>\n </table>\n </body>\n</html>\n",
"options": {
"appendAttribution": false,
"ccList": "lavee+hr@thetripguru.com"
}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
1980,
0
],
"id": "7c61c0cb-14fc-424b-9403-bc5c991f6fcb",
"name": "Approval confirmation to requestor",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"assignments": {
"assignments": [
{
"id": "8d62f175-05a9-4ee7-997b-c089b92de9e6",
"name": "approvers",
"value": "={{ $('Get Leave Request Record').item.json.property_approver_gmail_thread.split(',') }}",
"type": "array"
}
]
},
"options": {}
},
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
2180,
0
],
"id": "05379698-3e1f-4a84-bd25-85b5e07a80cc",
"name": "Set approvers to split"
},
{
"parameters": {
"fieldToSplitOut": "approvers",
"options": {}
},
"type": "n8n-nodes-base.splitOut",
"typeVersion": 1,
"position": [
2360,
0
],
"id": "4d96b84f-8e62-406b-bf6f-8c77055f7932",
"name": "Split Out"
},
{
"parameters": {
"operation": "reply",
"messageId": "={{ $json.approvers.split(':')[1] }}",
"message": "=<!DOCTYPE html>\n<html>\n <head>\n <meta charset=\"UTF-8\" />\n <title>Leave Request</title>\n </head>\n <body style=\"margin:0; padding:0; background-color:#f4f4f4;\">\n <!-- Outer wrapper to center content -->\n <table\n width=\"100%\"\n cellpadding=\"0\"\n cellspacing=\"0\"\n role=\"presentation\"\n style=\"background-color:#f4f4f4; padding: 40px 0;\"\n >\n <tr>\n <td align=\"center\">\n <!-- Card container -->\n <table\n width=\"600\"\n cellpadding=\"0\"\n cellspacing=\"0\"\n role=\"presentation\"\n style=\"background-color:#ffffff; border-radius:8px; overflow:hidden; font-family:Arial, sans-serif;\"\n >\n <!-- Spacer top -->\n <tr>\n <td style=\"padding:32px 24px 0 24px;\"></td>\n </tr>\n <!-- Message -->\n <tr>\n <td\n style=\"padding:0 24px 32px 24px; color:#333333; font-size:16px; line-height:24px; text-align:center;\"\n >\n Approval was successful for the <em>{{ $('Get Leave Type Record').item.json.name }}</em> request with the following data: <br />\n Start date: {{ $('Get Leave Request Record').item.json.property_start_date.start }} <br />\n End date: {{ $('Get Leave Request Record').item.json.property_end_date.start }} <br />\n Remarks: {{ $('Get Leave Request Record').item.json.property_description }} <br />\n\n </td>\n </tr>\n </table>\n <!-- End card container -->\n </td>\n </tr>\n </table>\n </body>\n</html>\n",
"options": {
"appendAttribution": false,
"ccList": "lavee+hr@thetripguru.com"
}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
2560,
0
],
"id": "ba78abab-1ab7-454a-a2bb-c5b63a9ea560",
"name": "Approval confirmation to approvers",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"assignments": {
"assignments": [
{
"id": "8d62f175-05a9-4ee7-997b-c089b92de9e6",
"name": "approvers",
"value": "={{ $('Get Leave Request Record').item.json.property_approver_gmail_thread.split(',') }}",
"type": "array"
}
]
},
"options": {}
},
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
1640,
540
],
"id": "0a714136-ab7d-49b3-98da-5f68831c2c52",
"name": "Set approvers to split1"
},
{
"parameters": {
"fieldToSplitOut": "approvers",
"options": {}
},
"type": "n8n-nodes-base.splitOut",
"typeVersion": 1,
"position": [
1820,
540
],
"id": "05ecb9b8-e139-405c-8177-d407c9a2c6aa",
"name": "Split Out1"
},
{
"parameters": {
"operation": "reply",
"messageId": "={{ $json.approvers.split(':')[1] }}",
"message": "=<!DOCTYPE html>\n<html>\n <head>\n <meta charset=\"UTF-8\" />\n <title>Leave Request</title>\n </head>\n <body style=\"margin:0; padding:0; background-color:#f4f4f4;\">\n <!-- Outer wrapper to center content -->\n <table\n width=\"100%\"\n cellpadding=\"0\"\n cellspacing=\"0\"\n role=\"presentation\"\n style=\"background-color:#f4f4f4; padding: 40px 0;\"\n >\n <tr>\n <td align=\"center\">\n <!-- Card container -->\n <table\n width=\"600\"\n cellpadding=\"0\"\n cellspacing=\"0\"\n role=\"presentation\"\n style=\"background-color:#ffffff; border-radius:8px; overflow:hidden; font-family:Arial, sans-serif;\"\n >\n <!-- Spacer top -->\n <tr>\n <td style=\"padding:32px 24px 0 24px;\"><h2 style=\"color: red;\">Leave request rejected.</h2></td>\n </tr>\n <!-- Message -->\n <tr>\n <td\n style=\"padding:0 24px 32px 24px; color:#333333; font-size:16px; line-height:24px; text-align:center;\"\n >\n Rejection was successful for the <em>{{ $('Get Leave Type Record').item.json.name }}</em> request with the following data: <br />\n Start date: {{ $('Get Leave Request Record').item.json.property_start_date.start }} <br />\n End date: {{ $('Get Leave Request Record').item.json.property_end_date.start }} <br />\n Remarks: {{ $('Get Leave Request Record').item.json.property_description }} <br />\n\n </td>\n </tr>\n </table>\n <!-- End card container -->\n </td>\n </tr>\n </table>\n </body>\n</html>\n",
"options": {
"appendAttribution": false,
"ccList": "lavee+hr@thetripguru.com"
}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
2020,
540
],
"id": "6167e38c-239e-4d77-8134-3851a87d13dc",
"name": "Approval confirmation to approvers1",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "reply",
"messageId": "={{ $('Get Leave Request Record').item.json.property_requestor_gmail_thread }}",
"message": "=<!DOCTYPE html>\n<html>\n <head>\n <meta charset=\"UTF-8\" />\n <title>Leave Request</title>\n </head>\n <body style=\"margin:0; padding:0; background-color:#f4f4f4;\">\n <!-- Outer wrapper to center content -->\n <table\n width=\"100%\"\n cellpadding=\"0\"\n cellspacing=\"0\"\n role=\"presentation\"\n style=\"background-color:#f4f4f4; padding: 40px 0;\"\n >\n <tr>\n <td align=\"center\">\n <!-- Card container -->\n <table\n width=\"600\"\n cellpadding=\"0\"\n cellspacing=\"0\"\n role=\"presentation\"\n style=\"background-color:#ffffff; border-radius:8px; overflow:hidden; font-family:Arial, sans-serif;\"\n >\n <!-- Spacer top -->\n <tr>\n <td style=\"padding:12px 24px;\">\n <h2 style=\"color: red;\">Leave request rejected</h2><br />\n\n </td>\n </tr>\n <!-- Message -->\n <tr>\n <td\n style=\"padding:0 24px 32px 24px; color:#333333; font-size:16px; line-height:24px; text-align:center; background-color: #ebafab;\"\n >\n Your <em>{{ $('Get Leave Type Record').item.json.name }}</em> request with the following data: <br />\n Start date: {{ $('Get Leave Request Record').item.json.property_start_date.start }} <br />\n End date: {{ $('Get Leave Request Record').item.json.property_end_date.start }} <br />\n Remarks: {{ $('Get Leave Request Record').item.json.property_description }} <br />\n \n has been rejected. Please contact your supervisor for more info.\n\n </td>\n </tr>\n </table>\n <!-- End card container -->\n </td>\n </tr>\n </table>\n </body>\n</html>\n",
"options": {
"appendAttribution": false,
"ccList": "lavee+hr@thetripguru.com"
}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
1440,
540
],
"id": "807bcd69-6b76-4148-a134-dbbdc118ea06",
"name": "Rejection confirmation to requestor",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"content": "# Gather post approval data",
"height": 360,
"width": 900,
"color": 5
},
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
40,
160
],
"id": "7a6f1ca7-7745-47bf-a4ae-54a8977a2ce7",
"name": "Sticky Note"
},
{
"parameters": {
"content": "# If approved",
"height": 320,
"width": 1680,
"color": 4
},
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
1160,
-80
],
"id": "dd9e4fd8-cb32-415e-b35d-cfe70467430e",
"name": "Sticky Note9"
}
],
"connections": {
"On Leave Approval Email Response": {
"main": [
[
{
"node": "Get Leave Request Record",
"type": "main",
"index": 0
}
]
]
},
"Get Leave Request Record": {
"main": [
[
{
"node": "Get Requestor Record",
"type": "main",
"index": 0
}
]
]
},
"Update Record to Rejected": {
"main": [
[
{
"node": "Rejection confirmation to requestor",
"type": "main",
"index": 0
}
]
]
},
"Update Record to Approved": {
"main": [
[
{
"node": "Updated Leave Credits",
"type": "main",
"index": 0
}
]
]
},
"Google Calendar": {
"main": [
[
{
"node": "Approval confirmation to requestor",
"type": "main",
"index": 0
}
]
]
},
"Get Requestor Record": {
"main": [
[
{
"node": "Get Leave Type Record",
"type": "main",
"index": 0
}
]
]
},
"Get Leave Type Record": {
"main": [
[
{
"node": "Approved?",
"type": "main",
"index": 0
}
]
]
},
"Approved?": {
"main": [
[
{
"node": "Update Record to Approved",
"type": "main",
"index": 0
}
],
[
{
"node": "Update Record to Rejected",
"type": "main",
"index": 0
}
]
]
},
"Update Leave Credits": {
"main": [
[
{
"node": "Google Calendar",
"type": "main",
"index": 0
}
]
]
},
"Updated Leave Credits": {
"main": [
[
{
"node": "Update Leave Credits",
"type": "main",
"index": 0
}
]
]
},
"Approval confirmation to requestor": {
"main": [
[
{
"node": "Set approvers to split",
"type": "main",
"index": 0
}
]
]
},
"Set approvers to split": {
"main": [
[
{
"node": "Split Out",
"type": "main",
"index": 0
}
]
]
},
"Split Out": {
"main": [
[
{
"node": "Approval confirmation to approvers",
"type": "main",
"index": 0
}
]
]
},
"Set approvers to split1": {
"main": [
[
{
"node": "Split Out1",
"type": "main",
"index": 0
}
]
]
},
"Split Out1": {
"main": [
[
{
"node": "Approval confirmation to approvers1",
"type": "main",
"index": 0
}
]
]
},
"Rejection confirmation to requestor": {
"main": [
[
{
"node": "Set approvers to split1",
"type": "main",
"index": 0
}
]
]
}
},
"meta": {
"templateCredsSetupCompleted": true
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googleCalendarOAuth2ApinotionApi
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About this workflow
Tg Leaves Webhook. Uses notion, googleCalendar, gmail. Webhook trigger; 21 nodes.
Source: https://gist.github.com/laveesingh/e6147341d1080a4b7110bb5f8566bbb9 — original creator credit. Request a take-down →
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