This workflow follows the Gmail Trigger → Google Drive recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"nodes": [
{
"id": "3102dc76-7123-4e87-b30f-e15c240e77da",
"name": "Gmail Trigger",
"type": "n8n-nodes-base.gmailTrigger",
"position": [
0,
0
],
"parameters": {
"simple": false,
"filters": {},
"options": {},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
}
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 1.1
},
{
"id": "1e4a55e5-289e-4d67-a161-9109bd430e75",
"name": "Only n8n Paddle invoice mails",
"type": "n8n-nodes-base.if",
"position": [
420,
0
],
"parameters": {
"options": {},
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "229200d1-ec13-4970-ae0e-2c8e17da0bdf",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.from.value[0].address }}",
"rightValue": "help@paddle.com"
},
{
"id": "1830d49a-5ee0-472c-bb9d-0090c0e1f5a4",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{ $json.subject }}",
"rightValue": "Your invoice"
}
]
}
},
"typeVersion": 2.1
},
{
"id": "a87ed337-a582-44ed-9185-ea0dd9486245",
"name": "Split Out",
"type": "n8n-nodes-base.splitOut",
"position": [
820,
-120
],
"parameters": {
"options": {},
"fieldToSplitOut": "link"
},
"typeVersion": 1
},
{
"id": "3a4dd56b-3177-4364-ac48-ce9e475b773f",
"name": "Only keep invoice link",
"type": "n8n-nodes-base.filter",
"position": [
1000,
-120
],
"parameters": {
"options": {},
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "d8a78835-46bd-40c0-b9ef-c1a631ab0a00",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{ $json.link }}",
"rightValue": "/receipt/"
}
]
}
},
"typeVersion": 2.1
},
{
"id": "2da9e7c0-8954-442a-a33c-a942cd634b27",
"name": "Do nothing on other emails",
"type": "n8n-nodes-base.noOp",
"position": [
640,
80
],
"parameters": {},
"typeVersion": 1
},
{
"id": "dd837661-97af-4abc-8b44-a10931cda54c",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
160,
-280
],
"parameters": {
"height": 440,
"content": "## Setup\n1. Setup your **Gmail** and **Google Drive** credentials\n1. Create a free account at https://pdflayer.com/\n2. Insert your **pdflayer** API key into the `Setup` node\n3. Insert the URL to the wanted drive folder into the setup node (make sure to remove everything after the `?`)"
},
"typeVersion": 1
},
{
"id": "8de9b630-0a5f-4d2c-ac7f-e3264314a97c",
"name": "Setup",
"type": "n8n-nodes-base.set",
"position": [
220,
0
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "86a22cf3-262a-4089-88ab-fafc01307bb4",
"name": "api_key",
"type": "string",
"value": "{{ your_key_here }}"
},
{
"id": "4cca07a2-6a70-4011-a025-65246e652fb9",
"name": "url_to_drive_folder",
"type": "string",
"value": "{{ folder_URL }}"
}
]
},
"includeOtherFields": true
},
"typeVersion": 3.4
},
{
"id": "b06860a4-3895-4a28-9365-71c31f220d10",
"name": "Download Invoice PDF from URL",
"type": "n8n-nodes-base.httpRequest",
"position": [
1200,
-120
],
"parameters": {
"url": "http://api.pdflayer.com/api/convert",
"options": {},
"sendQuery": true,
"queryParameters": {
"parameters": [
{
"name": "access_key",
"value": "={{ $('Setup').first().json.api_key }}"
},
{
"name": "document_url",
"value": "={{ $json.link }}"
},
{
"name": "page_size",
"value": "A4"
}
]
}
},
"typeVersion": 4.2,
"alwaysOutputData": true
},
{
"id": "c2be351e-76ce-4bfa-8965-e41d59a6c49a",
"name": "Rename file",
"type": "n8n-nodes-base.googleDrive",
"position": [
1580,
-120
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
},
"options": {},
"operation": "update",
"newUpdatedFileName": "=n8n_cloud_invoice_{{ $now.format('yyyy-MM-dd') }}.pdf"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "20b90e38-dd17-462c-8007-e83dcc2dc8df",
"name": "Move to the correct folder",
"type": "n8n-nodes-base.googleDrive",
"position": [
1760,
-120
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
},
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"folderId": {
"__rl": true,
"mode": "url",
"value": "={{ $('Setup').item.json.url_to_drive_folder }}"
},
"operation": "move"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "5c2930eb-90f8-4f4f-ae6a-638a01faccd3",
"name": "Upload PDF to Drive",
"type": "n8n-nodes-base.httpRequest",
"position": [
1400,
-120
],
"parameters": {
"url": "https://www.googleapis.com/upload/drive/v3/files",
"method": "POST",
"options": {},
"sendBody": true,
"sendQuery": true,
"contentType": "binaryData",
"authentication": "predefinedCredentialType",
"queryParameters": {
"parameters": [
{
"name": "uploadType",
"value": "media"
}
]
},
"inputDataFieldName": "data",
"nodeCredentialType": "googleDriveOAuth2Api"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.2
},
{
"id": "1806abe4-d80e-4ab8-8303-6b92d569aac5",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
1353.6776457357505,
-255.65646735405625
],
"parameters": {
"color": 7,
"width": 608.5129596994967,
"height": 306.2353014680544,
"content": "## Adjust me\nYou can adjust this part and save the file wherever you want. E.g. you could save it in your local file system by using the `Read/Write Files from Disk` node or save it in Dropbox by using the `Dropbox` node. You could even email the PDF to the right person instead."
},
"typeVersion": 1
},
{
"id": "efa55724-3b42-4abd-a30a-ad7e9836ede5",
"name": "Extract \"a-tags\" from email",
"type": "n8n-nodes-base.html",
"position": [
640,
-120
],
"parameters": {
"options": {},
"operation": "extractHtmlContent",
"dataPropertyName": "html",
"extractionValues": {
"values": [
{
"key": "link",
"attribute": "href",
"cssSelector": "a",
"returnArray": true,
"returnValue": "attribute"
}
]
}
},
"typeVersion": 1.2
}
],
"connections": {
"Setup": {
"main": [
[
{
"node": "Only n8n Paddle invoice mails",
"type": "main",
"index": 0
}
]
]
},
"Split Out": {
"main": [
[
{
"node": "Only keep invoice link",
"type": "main",
"index": 0
}
]
]
},
"Rename file": {
"main": [
[
{
"node": "Move to the correct folder",
"type": "main",
"index": 0
}
]
]
},
"Gmail Trigger": {
"main": [
[
{
"node": "Setup",
"type": "main",
"index": 0
}
]
]
},
"Upload PDF to Drive": {
"main": [
[
{
"node": "Rename file",
"type": "main",
"index": 0
}
]
]
},
"Only keep invoice link": {
"main": [
[
{
"node": "Download Invoice PDF from URL",
"type": "main",
"index": 0
}
]
]
},
"Extract \"a-tags\" from email": {
"main": [
[
{
"node": "Split Out",
"type": "main",
"index": 0
}
]
]
},
"Download Invoice PDF from URL": {
"main": [
[
{
"node": "Upload PDF to Drive",
"type": "main",
"index": 0
}
]
]
},
"Only n8n Paddle invoice mails": {
"main": [
[
{
"node": "Extract \"a-tags\" from email",
"type": "main",
"index": 0
}
],
[
{
"node": "Do nothing on other emails",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googleDriveOAuth2Api
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How this works
Automatically capture and store n8n Cloud invoices arriving in your Gmail inbox directly into Google Drive, ensuring you never miss a billing record and simplifying expense tracking without manual downloads. This workflow suits freelancers, agencies, or teams relying on n8n Cloud who receive regular Paddle invoices via email and want seamless organisation. The key step involves the Gmail Trigger detecting new messages, followed by filtering for n8n-specific invoices and using an HTTP request to download the PDF attachment before saving it to Drive.
Use this workflow when your n8n Cloud billing emails follow a consistent format and you need automated archiving for audits or reimbursements. Avoid it for high-volume inboxes with varied invoice senders, as customisation might be required to prevent false positives. Common variations include routing invoices to specific Drive folders by date or integrating with accounting tools like QuickBooks for further processing.
About this workflow
Save N8N Cloud Invoices Received In Gmail In Google Drive. Uses gmailTrigger, splitOut, noOp, stickyNote. Event-driven trigger; 13 nodes.
Source: https://github.com/Zie619/n8n-workflows — original creator credit. Request a take-down →
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