This workflow follows the Gmail → Gmail Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "Secretary \u2014 Gmail Manager (gelsonmascarenhas@gmail.com)",
"nodes": [
{
"id": "trig-email-n001",
"name": "New Email Received",
"type": "n8n-nodes-base.gmailTrigger",
"typeVersion": 1.2,
"position": [
240,
360
],
"parameters": {
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"simple": false,
"filters": {}
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"id": "set-email-n002",
"name": "Extract Email Fields",
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
480,
360
],
"parameters": {
"mode": "manual",
"duplicateItem": false,
"assignments": {
"assignments": [
{
"id": "ef1",
"name": "email_id",
"value": "={{ $json.id }}",
"type": "string"
},
{
"id": "ef2",
"name": "thread_id",
"value": "={{ $json.threadId }}",
"type": "string"
},
{
"id": "ef3",
"name": "from_email",
"value": "={{ $json.From || $json.from || '' }}",
"type": "string"
},
{
"id": "ef4",
"name": "subject",
"value": "={{ $json.Subject || $json.subject || '(no subject)' }}",
"type": "string"
},
{
"id": "ef5",
"name": "body_text",
"value": "={{ ($json.text || $json.snippet || '').substring(0, 2000) }}",
"type": "string"
},
{
"id": "ef6",
"name": "date_received",
"value": "={{ $json.Date || $json.date || $now.toISO() }}",
"type": "string"
},
{
"id": "ef7",
"name": "has_attachments",
"value": "={{ ($json.attachments || []).length > 0 }}",
"type": "boolean"
}
]
},
"options": {}
}
},
{
"id": "set-cls-prompt-n003",
"name": "Build Classify Prompt",
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
720,
360
],
"parameters": {
"mode": "manual",
"duplicateItem": false,
"assignments": {
"assignments": [
{
"id": "cp1",
"name": "email_id",
"value": "={{ $json.email_id }}",
"type": "string"
},
{
"id": "cp2",
"name": "thread_id",
"value": "={{ $json.thread_id }}",
"type": "string"
},
{
"id": "cp3",
"name": "from_email",
"value": "={{ $json.from_email }}",
"type": "string"
},
{
"id": "cp4",
"name": "subject",
"value": "={{ $json.subject }}",
"type": "string"
},
{
"id": "cp5",
"name": "body_text",
"value": "={{ $json.body_text }}",
"type": "string"
},
{
"id": "cp6",
"name": "has_attachments",
"value": "={{ $json.has_attachments }}",
"type": "boolean"
},
{
"id": "cp7",
"name": "prompt",
"value": "={{ 'Classify this email. Return ONLY a raw JSON object \u2014 no markdown, no backticks, no explanation.\\n{\"type\":\"meeting_request\" or \"invoice\" or \"newsletter\" or \"follow_up\" or \"general\",\"priority\":\"high\" or \"medium\" or \"low\",\"summary\":\"one sentence max\",\"requires_reply\":true or false}\\n\\nFrom: ' + $json.from_email + '\\nSubject: ' + $json.subject + '\\nBody: ' + $json.body_text }}",
"type": "string"
}
]
},
"options": {}
}
},
{
"id": "http-classify-n004",
"name": "AI: Classify Email",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.2,
"position": [
960,
360
],
"parameters": {
"method": "POST",
"url": "={{ 'https://generativelanguage.googleapis.com/v1beta/models/gemini-2.5-flash:generateContent?key=' + $env.GEMINI_API_KEY }}",
"sendHeaders": true,
"headerParameters": {
"parameters": [
{
"name": "Content-Type",
"value": "application/json"
}
]
},
"sendBody": true,
"specifyBody": "json",
"jsonBody": "={{ JSON.stringify({ contents: [{ parts: [{ text: $json.prompt }] }] }) }}"
}
},
{
"id": "code-parse-cls-n005",
"name": "Parse Classification",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
1200,
360
],
"parameters": {
"jsCode": "const raw = $input.first().json.candidates?.[0]?.content?.parts?.[0]?.text || '{}';\nlet cls = {};\ntry { cls = JSON.parse((raw.match(/\\{[\\s\\S]*\\}/) || [raw])[0]); } catch(e) { cls = { type: 'general', priority: 'medium', summary: '', requires_reply: false }; }\nconst prev = $('Build Classify Prompt').item.json;\nreturn [{ json: {\n email_id: prev.email_id,\n thread_id: prev.thread_id,\n from_email: prev.from_email,\n subject: prev.subject,\n body_text: prev.body_text,\n has_attachments:prev.has_attachments,\n email_type: cls.type || 'general',\n priority: cls.priority || 'medium',\n summary: cls.summary || '',\n requires_reply: cls.requires_reply || false\n}}];"
}
},
{
"id": "switch-type-n006",
"name": "Route by Email Type",
"type": "n8n-nodes-base.switch",
"typeVersion": 3,
"position": [
1440,
360
],
"parameters": {
"mode": "rules",
"rules": {
"values": [
{
"conditions": {
"options": {
"caseSensitive": false,
"typeValidation": "loose"
},
"combinator": "and",
"conditions": [
{
"id": "sw1",
"leftValue": "={{ $json.email_type }}",
"rightValue": "meeting_request",
"operator": {
"type": "string",
"operation": "equals"
}
}
]
},
"renameOutput": true,
"outputKey": "Meeting Request"
},
{
"conditions": {
"options": {
"caseSensitive": false,
"typeValidation": "loose"
},
"combinator": "and",
"conditions": [
{
"id": "sw2",
"leftValue": "={{ $json.email_type }}",
"rightValue": "invoice",
"operator": {
"type": "string",
"operation": "equals"
}
}
]
},
"renameOutput": true,
"outputKey": "Invoice"
},
{
"conditions": {
"options": {
"caseSensitive": false,
"typeValidation": "loose"
},
"combinator": "and",
"conditions": [
{
"id": "sw3",
"leftValue": "={{ $json.email_type }}",
"rightValue": "newsletter",
"operator": {
"type": "string",
"operation": "equals"
}
}
]
},
"renameOutput": true,
"outputKey": "Newsletter"
}
]
},
"fallbackOutput": "extra"
}
},
{
"id": "set-mtg-prompt-n007",
"name": "Build Meeting Prompt",
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
1680,
100
],
"parameters": {
"mode": "manual",
"duplicateItem": false,
"assignments": {
"assignments": [
{
"id": "mp1",
"name": "email_id",
"value": "={{ $json.email_id }}",
"type": "string"
},
{
"id": "mp2",
"name": "from_email",
"value": "={{ $json.from_email }}",
"type": "string"
},
{
"id": "mp3",
"name": "subject",
"value": "={{ $json.subject }}",
"type": "string"
},
{
"id": "mp4",
"name": "body_text",
"value": "={{ $json.body_text }}",
"type": "string"
},
{
"id": "mp5",
"name": "prompt",
"value": "={{ 'Extract meeting details. Return ONLY raw JSON (no markdown):\\n{\"title\":\"string\",\"date\":\"YYYY-MM-DD\",\"start_time\":\"HH:MM\",\"end_time\":\"HH:MM\",\"timezone\":\"Europe/London\",\"location\":\"string or null\",\"description\":\"string\",\"confirmation_reply\":\"polite reply to sender\"}\\nIf unsure about a field use reasonable defaults. Today is ' + $now.toFormat('yyyy-MM-dd') + '.\\n\\nFrom: ' + $json.from_email + '\\nSubject: ' + $json.subject + '\\nBody: ' + $json.body_text }}",
"type": "string"
}
]
},
"options": {}
}
},
{
"id": "http-meeting-n008",
"name": "AI: Extract Meeting Details",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.2,
"position": [
1920,
100
],
"parameters": {
"method": "POST",
"url": "={{ 'https://generativelanguage.googleapis.com/v1beta/models/gemini-2.5-flash:generateContent?key=' + $env.GEMINI_API_KEY }}",
"sendHeaders": true,
"headerParameters": {
"parameters": [
{
"name": "Content-Type",
"value": "application/json"
}
]
},
"sendBody": true,
"specifyBody": "json",
"jsonBody": "={{ JSON.stringify({ contents: [{ parts: [{ text: $json.prompt }] }] }) }}"
}
},
{
"id": "code-parse-mtg-n009",
"name": "Parse Meeting Details",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
2160,
100
],
"parameters": {
"jsCode": "const raw = $input.first().json.candidates?.[0]?.content?.parts?.[0]?.text || '{}';\nlet m = {};\ntry { m = JSON.parse((raw.match(/\\{[\\s\\S]*\\}/) || [raw])[0]); } catch(e) { m = {}; }\nconst prev = $('Build Meeting Prompt').item.json;\nconst date = m.date || $now.toFormat('yyyy-MM-dd');\nconst start = m.start_time || '10:00';\nconst end = m.end_time || '11:00';\nconst tz = m.timezone || 'Europe/London';\nreturn [{ json: {\n email_id: prev.email_id,\n from_email: prev.from_email,\n subject: prev.subject,\n event_title: m.title || prev.subject || 'Meeting',\n event_description: m.description || '',\n event_location: m.location || '',\n event_start: date + 'T' + start + ':00',\n event_end: date + 'T' + end + ':00',\n confirmation_reply: m.confirmation_reply || 'Thank you \u2014 I have added this meeting to the calendar.'\n}}];"
}
},
{
"id": "cal-create-n010",
"name": "Create Calendar Event",
"type": "n8n-nodes-base.googleCalendar",
"typeVersion": 1.2,
"position": [
2400,
100
],
"parameters": {
"resource": "event",
"operation": "create",
"calendar": {
"__rl": true,
"value": "primary",
"mode": "list"
},
"start": "={{ $json.event_start }}",
"end": "={{ $json.event_end }}",
"additionalFields": {
"summary": "={{ $json.event_title }}",
"description": "={{ $json.event_description }}",
"location": "={{ $json.event_location }}"
}
},
"credentials": {
"googleCalendarOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"id": "gmail-reply-mtg-n011",
"name": "Reply: Meeting Confirmed",
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
2640,
100
],
"parameters": {
"resource": "message",
"operation": "reply",
"messageId": "={{ $('Parse Meeting Details').item.json.email_id }}",
"message": "={{ $('Parse Meeting Details').item.json.confirmation_reply }}",
"additionalFields": {}
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"id": "set-inv-prompt-n012",
"name": "Build Invoice Prompt",
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
1680,
360
],
"parameters": {
"mode": "manual",
"duplicateItem": false,
"assignments": {
"assignments": [
{
"id": "ip1",
"name": "email_id",
"value": "={{ $json.email_id }}",
"type": "string"
},
{
"id": "ip2",
"name": "from_email",
"value": "={{ $json.from_email }}",
"type": "string"
},
{
"id": "ip3",
"name": "subject",
"value": "={{ $json.subject }}",
"type": "string"
},
{
"id": "ip4",
"name": "body_text",
"value": "={{ $json.body_text }}",
"type": "string"
},
{
"id": "ip5",
"name": "prompt",
"value": "={{ 'Extract invoice data. Return ONLY raw JSON (no markdown):\\n{\"vendor\":\"string\",\"invoice_number\":\"string or null\",\"invoice_date\":\"YYYY-MM-DD or null\",\"due_date\":\"YYYY-MM-DD or null\",\"amount\":0.00,\"currency\":\"GBP\",\"description\":\"string\",\"acknowledgment_reply\":\"professional acknowledgment reply\"}\\n\\nFrom: ' + $json.from_email + '\\nSubject: ' + $json.subject + '\\nBody: ' + $json.body_text }}",
"type": "string"
}
]
},
"options": {}
}
},
{
"id": "http-invoice-n013",
"name": "AI: Extract Invoice Data",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.2,
"position": [
1920,
360
],
"parameters": {
"method": "POST",
"url": "={{ 'https://generativelanguage.googleapis.com/v1beta/models/gemini-2.5-flash:generateContent?key=' + $env.GEMINI_API_KEY }}",
"sendHeaders": true,
"headerParameters": {
"parameters": [
{
"name": "Content-Type",
"value": "application/json"
}
]
},
"sendBody": true,
"specifyBody": "json",
"jsonBody": "={{ JSON.stringify({ contents: [{ parts: [{ text: $json.prompt }] }] }) }}"
}
},
{
"id": "code-parse-inv-n014",
"name": "Parse Invoice Data",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
2160,
360
],
"parameters": {
"jsCode": "const raw = $input.first().json.candidates?.[0]?.content?.parts?.[0]?.text || '{}';\nlet inv = {};\ntry { inv = JSON.parse((raw.match(/\\{[\\s\\S]*\\}/) || [raw])[0]); } catch(e) { inv = {}; }\nconst prev = $('Build Invoice Prompt').item.json;\nreturn [{ json: {\n email_id: prev.email_id,\n from_email: prev.from_email,\n subject: prev.subject,\n vendor: inv.vendor || prev.from_email,\n invoice_number: inv.invoice_number || '',\n invoice_date: inv.invoice_date || $now.toFormat('yyyy-MM-dd'),\n due_date: inv.due_date || '',\n amount: inv.amount || 0,\n currency: inv.currency || 'GBP',\n description: inv.description || prev.subject,\n acknowledgment_reply: inv.acknowledgment_reply || 'Thank you \u2014 your invoice has been received and logged.'\n}}];"
}
},
{
"id": "sheets-invoice-n015",
"name": "Log Invoice to Sheets",
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.5,
"position": [
2400,
360
],
"parameters": {
"resource": "sheet",
"operation": "append",
"documentId": {
"__rl": true,
"value": "={{ $env.INVOICE_SHEET_ID || '' }}",
"mode": "id"
},
"sheetName": {
"__rl": true,
"value": "gid=0",
"mode": "id"
},
"columns": {
"mappingMode": "defineBelow",
"value": {
"Received Date": "={{ $now.toISO() }}",
"Vendor": "={{ $json.vendor }}",
"Invoice Number": "={{ $json.invoice_number }}",
"Invoice Date": "={{ $json.invoice_date }}",
"Due Date": "={{ $json.due_date }}",
"Amount": "={{ $json.amount }}",
"Currency": "={{ $json.currency }}",
"Description": "={{ $json.description }}"
}
},
"options": {}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"id": "gmail-reply-inv-n016",
"name": "Reply: Invoice Acknowledged",
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
2640,
360
],
"parameters": {
"resource": "message",
"operation": "reply",
"messageId": "={{ $('Parse Invoice Data').item.json.email_id }}",
"message": "={{ $('Parse Invoice Data').item.json.acknowledgment_reply }}",
"additionalFields": {}
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"id": "gmail-archive-n017",
"name": "Archive Newsletter",
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
1680,
620
],
"parameters": {
"resource": "message",
"operation": "addLabels",
"messageId": "={{ $json.email_id }}",
"labelIds": [
"CATEGORY_PROMOTIONS"
]
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"id": "set-draft-prompt-n018",
"name": "Build Draft Prompt",
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
1680,
880
],
"parameters": {
"mode": "manual",
"duplicateItem": false,
"assignments": {
"assignments": [
{
"id": "dp1",
"name": "email_id",
"value": "={{ $json.email_id }}",
"type": "string"
},
{
"id": "dp2",
"name": "from_email",
"value": "={{ $json.from_email }}",
"type": "string"
},
{
"id": "dp3",
"name": "subject",
"value": "={{ $json.subject }}",
"type": "string"
},
{
"id": "dp4",
"name": "body_text",
"value": "={{ $json.body_text }}",
"type": "string"
},
{
"id": "dp5",
"name": "prompt",
"value": "={{ 'You are a professional personal assistant. Draft a reply to the email below. Return ONLY raw JSON (no markdown):\\n{\"draft_subject\":\"Re: subject\",\"draft_body\":\"full reply text\"}\\n\\nFrom: ' + $json.from_email + '\\nSubject: ' + $json.subject + '\\nBody: ' + $json.body_text }}",
"type": "string"
}
]
},
"options": {}
}
},
{
"id": "http-draft-n019",
"name": "AI: Draft Smart Reply",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.2,
"position": [
1920,
880
],
"parameters": {
"method": "POST",
"url": "={{ 'https://generativelanguage.googleapis.com/v1beta/models/gemini-2.5-flash:generateContent?key=' + $env.GEMINI_API_KEY }}",
"sendHeaders": true,
"headerParameters": {
"parameters": [
{
"name": "Content-Type",
"value": "application/json"
}
]
},
"sendBody": true,
"specifyBody": "json",
"jsonBody": "={{ JSON.stringify({ contents: [{ parts: [{ text: $json.prompt }] }] }) }}"
}
},
{
"id": "code-parse-draft-n020",
"name": "Parse Draft Reply",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
2160,
880
],
"parameters": {
"jsCode": "const raw = $input.first().json.candidates?.[0]?.content?.parts?.[0]?.text || '{}';\nlet dr = {};\ntry { dr = JSON.parse((raw.match(/\\{[\\s\\S]*\\}/) || [raw])[0]); } catch(e) { dr = { draft_subject: '', draft_body: raw }; }\nconst prev = $('Build Draft Prompt').item.json;\nreturn [{ json: {\n email_id: prev.email_id,\n from_email: prev.from_email,\n subject: prev.subject,\n draft_subject: dr.draft_subject || ('Re: ' + prev.subject),\n draft_body: dr.draft_body || ''\n}}];"
}
},
{
"id": "gmail-draft-n021",
"name": "Create Email Draft",
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
2400,
880
],
"parameters": {
"resource": "draft",
"operation": "create",
"subject": "={{ $json.draft_subject }}",
"message": "={{ $json.draft_body }}",
"additionalFields": {}
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"id": "gmail-mark-read-n022",
"name": "Mark Email Read",
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
2880,
360
],
"parameters": {
"resource": "message",
"operation": "markAsRead",
"messageId": "={{ $json.email_id || $json.id }}"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"id": "trig-schedule-n023",
"name": "Daily Digest Schedule",
"type": "n8n-nodes-base.scheduleTrigger",
"typeVersion": 1.2,
"position": [
240,
1160
],
"parameters": {
"rule": {
"interval": [
{
"field": "days",
"triggerAtHour": 8,
"triggerAtMinute": 0
}
]
}
}
},
{
"id": "gmail-get-emails-n024",
"name": "Get Unread Emails",
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
480,
1160
],
"parameters": {
"resource": "message",
"operation": "getAll",
"returnAll": false,
"limit": 25,
"filters": {
"readStatus": "unread"
},
"options": {}
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"id": "code-agg-emails-n025",
"name": "Aggregate Email Data",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
720,
1160
],
"parameters": {
"jsCode": "const emails = $input.all();\nconst summary = emails.slice(0, 20).map((item, i) => {\n const e = item.json;\n const from = e.From || e.from || 'Unknown';\n const subj = e.Subject || e.subject || '(no subject)';\n const snippet = (e.snippet || e.text || '').substring(0, 120);\n return `${i + 1}. From: ${from}\\n Subject: ${subj}\\n Preview: ${snippet}`;\n}).join('\\n\\n');\nreturn [{ json: { email_count: emails.length, email_summary: summary || 'No unread emails.' } }];"
}
},
{
"id": "cal-today-n026",
"name": "Get Today Calendar Events",
"type": "n8n-nodes-base.googleCalendar",
"typeVersion": 1.2,
"position": [
960,
1160
],
"parameters": {
"resource": "event",
"operation": "getAll",
"calendar": {
"__rl": true,
"value": "primary",
"mode": "list"
},
"returnAll": false,
"limit": 20,
"options": {
"timeMin": "={{ $now.startOf('day').toISO() }}",
"timeMax": "={{ $now.endOf('day').toISO() }}",
"singleEvents": true,
"orderBy": "startTime"
}
},
"credentials": {
"googleCalendarOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"id": "code-combine-digest-n027",
"name": "Combine Digest Data",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
1200,
1160
],
"parameters": {
"jsCode": "const emailData = $('Aggregate Email Data').item.json;\nconst calItems = $input.all();\nconst eventList = calItems.length\n ? calItems.map(item => {\n const e = item.json;\n const title = e.summary || 'Untitled Event';\n const start = e.start?.dateTime || e.start?.date || 'TBD';\n const end = e.end?.dateTime || e.end?.date || '';\n const loc = e.location ? ` @ ${e.location}` : '';\n return `\u2022 ${title}${loc} \u2014 ${start}${end ? ' \u2192 ' + end : ''}`;\n }).join('\\n')\n : 'No events scheduled for today.';\nconst today = new Date().toLocaleDateString('en-GB', { weekday:'long', year:'numeric', month:'long', day:'numeric' });\nconst prompt = `You are a professional personal assistant. Create a concise morning briefing for today, ${today}.\\n\\nUNREAD EMAILS (${emailData.email_count}):\\n${emailData.email_summary}\\n\\nTODAY\\'S CALENDAR:\\n${eventList}\\n\\nFormat as:\\n1. Priority Actions (emails needing attention)\\n2. Today\\'s Schedule\\n3. Notes / Reminders\\n\\nBe friendly, professional, and concise \u2014 max 400 words.`;\nreturn [{ json: { email_count: emailData.email_count, email_summary: emailData.email_summary, event_list: eventList, prompt } }];"
}
},
{
"id": "http-digest-n028",
"name": "AI: Generate Daily Digest",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.2,
"position": [
1440,
1160
],
"parameters": {
"method": "POST",
"url": "={{ 'https://generativelanguage.googleapis.com/v1beta/models/gemini-2.5-flash:generateContent?key=' + $env.GEMINI_API_KEY }}",
"sendHeaders": true,
"headerParameters": {
"parameters": [
{
"name": "Content-Type",
"value": "application/json"
}
]
},
"sendBody": true,
"specifyBody": "json",
"jsonBody": "={{ JSON.stringify({ contents: [{ parts: [{ text: $json.prompt }] }] }) }}"
}
},
{
"id": "code-parse-digest-n029",
"name": "Parse Digest Response",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
1680,
1160
],
"parameters": {
"jsCode": "const aiText = ($input.first().json.candidates?.[0]?.content?.parts?.[0]?.text || 'No digest generated.').replace(/`[^]*`/g, '').trim();\nconst today = new Date().toLocaleDateString('en-GB', { weekday:'long', year:'numeric', month:'long', day:'numeric' });\nconst subject = `Your Morning Briefing \u2014 ${today}`;\nconst body = `<html><body style=\"font-family:sans-serif;max-width:600px;margin:0 auto;padding:20px\"><h2>\ud83d\uddd3\ufe0f Morning Briefing</h2><p><strong>${today}</strong></p><hr>${aiText.replace(/\\n/g, '<br>')}<hr><p style=\"font-size:11px;color:#888\">Sent by your Gmail Secretary</p></body></html>`;\nreturn [{ json: { digest_subject: subject, digest_body: body } }];"
}
},
{
"id": "gmail-send-digest-n030",
"name": "Send Daily Digest",
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
1920,
1160
],
"parameters": {
"resource": "message",
"operation": "send",
"sendTo": "gelsonmascarenhas@gmail.com",
"subject": "={{ $json.digest_subject }}",
"message": "={{ $json.digest_body }}",
"additionalFields": {
"emailType": "html"
}
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"id": "trig-webhook-n031",
"name": "Secretary Command",
"type": "n8n-nodes-base.webhook",
"typeVersion": 2,
"position": [
240,
1700
],
"parameters": {
"httpMethod": "POST",
"path": "secretary",
"responseMode": "responseNode",
"options": {}
}
},
{
"id": "set-cmd-prompt-n032",
"name": "Build Command Prompt",
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
480,
1700
],
"parameters": {
"mode": "manual",
"duplicateItem": false,
"assignments": {
"assignments": [
{
"id": "cmp1",
"name": "raw_command",
"value": "={{ $json.body?.command || $json.command || $json.body?.text || '' }}",
"type": "string"
},
{
"id": "cmp2",
"name": "prompt",
"value": "={{ 'You are a secretary. Parse the user command and return ONLY raw JSON (no markdown):\\n{\"intent\":\"schedule_meeting\" or \"check_calendar\" or \"delete_event\" or \"search_email\" or \"send_email\" or \"general_query\",\"params\":{\"title\":\"string\",\"date\":\"YYYY-MM-DD\",\"time\":\"HH:MM\",\"duration_minutes\":60,\"description\":\"string\",\"event_id\":\"string\",\"query\":\"string\",\"to\":\"email\",\"subject\":\"string\",\"body\":\"string\",\"days_ahead\":1},\"human_response\":\"what you will do\"}\\nToday is ' + $now.toFormat('yyyy-MM-dd') + '. Command: ' + ($json.body && $json.body.command ? $json.body.command : ($json.command || '')) }}",
"type": "string"
}
]
},
"options": {}
}
},
{
"id": "http-parse-cmd-n033",
"name": "AI: Parse Command Intent",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.2,
"position": [
720,
1700
],
"parameters": {
"method": "POST",
"url": "={{ 'https://generativelanguage.googleapis.com/v1beta/models/gemini-2.5-flash:generateContent?key=' + $env.GEMINI_API_KEY }}",
"sendHeaders": true,
"headerParameters": {
"parameters": [
{
"name": "Content-Type",
"value": "application/json"
}
]
},
"sendBody": true,
"specifyBody": "json",
"jsonBody": "={{ JSON.stringify({ contents: [{ parts: [{ text: $json.prompt }] }] }) }}"
}
},
{
"id": "code-parse-cmd-n034",
"name": "Parse Command Result",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
960,
1700
],
"parameters": {
"jsCode": "const raw = $input.first().json.candidates?.[0]?.content?.parts?.[0]?.text || '{}';\nlet cmd = {};\ntry { cmd = JSON.parse((raw.match(/\\{[\\s\\S]*\\}/) || [raw])[0]); } catch(e) { cmd = { intent: 'general_query', params: {}, human_response: '' }; }\nreturn [{ json: {\n intent: cmd.intent || 'general_query',\n params: cmd.params || {},\n human_response: cmd.human_response || 'Processing your request...',\n event_title: cmd.params?.title || '',\n event_date: cmd.params?.date || new Date().toISOString().split('T')[0],\n event_time: cmd.params?.time || '10:00',\n event_duration: cmd.params?.duration_minutes || 60,\n event_desc: cmd.params?.description || '',\n event_id: cmd.params?.event_id || '',\n search_query: cmd.params?.query || '',\n send_to: cmd.params?.to || '',\n send_subject: cmd.params?.subject || '',\n send_body: cmd.params?.body || '',\n days_ahead: cmd.params?.days_ahead || 1\n}}];"
}
},
{
"id": "switch-cmd-n035",
"name": "Route Command",
"type": "n8n-nodes-base.switch",
"typeVersion": 3,
"position": [
1200,
1700
],
"parameters": {
"mode": "rules",
"rules": {
"values": [
{
"conditions": {
"options": {
"caseSensitive": false,
"typeValidation": "loose"
},
"combinator": "and",
"conditions": [
{
"id": "rc1",
"leftValue": "={{ $json.intent }}",
"rightValue": "check_calendar",
"operator": {
"type": "string",
"operation": "equals"
}
}
]
},
"renameOutput": true,
"outputKey": "Check Calendar"
},
{
"conditions": {
"options": {
"caseSensitive": false,
"typeValidation": "loose"
},
"combinator": "and",
"conditions": [
{
"id": "rc2",
"leftValue": "={{ $json.intent }}",
"rightValue": "schedule_meeting",
"operator": {
"type": "string",
"operation": "equals"
}
}
]
},
"renameOutput": true,
"outputKey": "Schedule Meeting"
},
{
"conditions": {
"options": {
"caseSensitive": false,
"typeValidation": "loose"
},
"combinator": "and",
"conditions": [
{
"id": "rc3",
"leftValue": "={{ $json.intent }}",
"rightValue": "delete_event",
"operator": {
"type": "string",
"operation": "equals"
}
}
]
},
"renameOutput": true,
"outputKey": "Delete Event"
},
{
"conditions": {
"options": {
"caseSensitive": false,
"typeValidation": "loose"
},
"combinator": "and",
"conditions": [
{
"id": "rc4",
"leftValue": "={{ $json.intent }}",
"rightValue": "search_email",
"operator": {
"type": "string",
"operation": "equals"
}
}
]
},
"renameOutput": true,
"outputKey": "Search Email"
},
{
"conditions": {
"options": {
"caseSensitive": false,
"typeValidation": "loose"
},
"combinator": "and",
"conditions": [
{
"id": "rc5",
"leftValue": "={{ $json.intent }}",
"rightValue": "send_email",
"operator": {
"type": "string",
"operation": "equals"
}
}
]
},
"renameOutput": true,
"outputKey": "Send Email"
}
]
},
"fallbackOutput": "extra"
}
},
{
"id": "cal-list-cmd-n036",
"name": "Cmd: Get Calendar Events",
"type": "n8n-nodes-base.googleCalendar",
"typeVersion": 1.2,
"position": [
1440,
1460
],
"parameters": {
"resource": "event",
"operation": "getAll",
"calendar": {
"__rl": true,
"value": "primary",
"mode": "list"
},
"returnAll": false,
"limit": 10,
"options": {
"timeMin": "={{ $now.startOf('day').toISO() }}",
"timeMax": "={{ $now.plus({ days: $json.days_ahead || 1 }).endOf('day').toISO() }}",
"singleEvents": true,
"orderBy": "startTime"
}
},
"credentials": {
"googleCalendarOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"id": "cal-create-cmd-n037",
"name": "Cmd: Create Meeting",
"type": "n8n-nodes-base.googleCalendar",
"typeVersion": 1.2,
"position": [
1440,
1620
],
"parameters": {
"resource": "event",
"operation": "create",
"calendar": {
"__rl": true,
"value": "primary",
"mode": "list"
},
"start": "={{ $json.event_date + 'T' + $json.event_time + ':00' }}",
"end": "={{ $json.event_date + 'T' + ((() => { const [h,m] = ($json.event_time||'10:00').split(':').map(Number); const end = h + Math.floor(($json.event_duration||60)/60); const endM = m + ($json.event_duration||60)%60; return String(end).padStart(2,'0') + ':' + String(endM).padStart(2,'0'); })()) + ':00' }}",
"additionalFields": {
"summary": "={{ $json.event_title }}",
"description": "={{ $json.event_desc }}"
}
},
"credentials": {
"googleCalendarOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"id": "cal-delete-cmd-n038",
"name": "Cmd: Delete Event",
"type": "n8n-nodes-base.googleCalendar",
"typeVersion": 1.2,
"position": [
1440,
1780
],
"parameters": {
"resource": "event",
"operation": "delete",
"calendar": {
"__rl": true,
"value": "primary",
"mode": "list"
},
"eventId": "={{ $json.event_id }}"
},
"credentials": {
"googleCalendarOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"id": "gmail-search-cmd-n039",
"name": "Cmd: Search Gmail",
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
1440,
1940
],
"parameters": {
"resource": "message",
"operation": "getAll",
"returnAll": false,
"limit": 10,
"filters": {
"q": "={{ $json.search_query }}"
},
"options": {}
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"id": "gmail-send-cmd-n040",
"name": "Cmd: Send Email",
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
1440,
2100
],
"parameters": {
"resource": "message",
"operation": "send",
"sendTo": "={{ $json.send_to }}",
"subject": "={{ $json.send_subject }}",
"message": "={{ $json.send_body }}",
"additionalFields": {}
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"id": "set-resp-cal-n041",
"name": "Respond: Calendar Events",
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
1680,
1460
],
"parameters": {
"mode": "manual",
"duplicateItem": false,
"assignments": {
"assignments": [
{
"id": "rc1",
"name": "response_text",
"value": "={{ 'Found ' + $input.all().length + ' event(s): ' + $input.all().map(i => (i.json.summary || 'Untitled') + ' at ' + (i.json.start?.dateTime || i.json.start?.date || 'TBD')).join('; ') }}",
"type": "string"
}
]
},
"options": {}
}
},
{
"id": "set-resp-mtg-n042",
"name": "Respond: Meeting Created",
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
1680,
1620
],
"parameters": {
"mode": "manual",
"duplicateItem": false,
"assignments": {
"assignments": [
{
"id": "rm1",
"name": "response_text",
"value": "={{ 'Meeting \"' + ($json.summary || 'event') + '\" created on ' + ($json.start?.dateTime || $json.start?.date || 'calendar') + '.' }}",
"type": "string"
}
]
},
"options": {}
}
},
{
"id": "set-resp-del-n043",
"name": "Respond: Event Deleted",
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
1680,
1780
],
"parameters": {
"mode": "manual",
"duplicateItem": false,
"assignments": {
"assignments": [
{
"id": "rd1",
"name": "response_text",
"value": "Calendar event deleted successfully.",
"type": "string"
}
]
},
"options": {}
}
},
{
"id": "set-resp-search-n044",
"name": "Respond: Search Results",
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
1680,
1940
],
"parameters": {
"mode": "manual",
"duplicateItem": false,
"assignments": {
"assignments": [
{
"id": "rs1",
"name": "response_text",
"value": "={{ 'Found ' + $input.all().length + ' email(s): ' + $input.all().map(i => '\"' + (i.json.Subject || i.json.subject || '(no subject)') + '\" from ' + (i.json.From || i.json.from || 'unknown')).join('; ') }}",
"type": "string"
}
]
},
"options": {}
}
},
{
"id": "set-resp-sent-n045",
"name": "Respond: Email Sent",
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
1680,
2100
],
"parameters": {
"mode": "manual",
"duplicateItem": false,
"assignments": {
"assignments": [
{
"id": "rss1",
"name": "response_text",
"value": "Email sent successfully.",
"type": "string"
}
]
},
"options": {}
}
},
{
"id": "set-resp-general-n046",
"name": "Respond: General Query",
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
1440,
2260
],
"parameters": {
"mode": "manual",
"duplicateItem": false,
"assignments": {
"assignments": [
{
"id": "rg1",
"name": "response_text",
"value": "={{ $json.human_response || 'I processed your request.' }}",
"type": "string"
}
]
},
"options": {}
}
},
{
"id": "respond-webhook-n047",
"name": "Respond to Webhook",
"type": "n8n-nodes-base.respondToWebhook",
"typeVersion": 1.1,
"position": [
1920,
1860
],
"parameters": {
"respondWith": "json",
"responseBody": "={{ JSON.stringify({ success: true, response: $json.response_text, timestamp: new Date().toISOString() }) }}",
"options": {
"responseCode": 200
}
}
}
],
"connections": {
"New Email Received": {
"main": [
[
{
"node": "Extract Email Fields",
"type": "main",
"index": 0
}
]
]
},
"Extract Email Fields": {
"main": [
[
{
"node": "Build Classify Prompt",
"type": "main",
"index": 0
}
]
]
},
"Build Classify Prompt": {
"main": [
[
{
"node": "AI: Classify Email",
"type": "main",
"index": 0
}
]
]
},
"AI: Classify Email": {
"main": [
[
{
"node": "Parse Classification",
"type": "main",
"index": 0
}
]
]
},
"Parse Classification": {
"main": [
[
{
"node": "Route by Email Type",
"type": "main",
"index": 0
}
]
]
},
"Route by Email Type": {
"main": [
[
{
"node": "Build Meeting Prompt",
"type": "main",
"index": 0
}
],
[
{
"node": "Build Invoice Prompt",
"type": "main",
"index": 0
}
],
[
{
"node": "Archive Newsletter",
"type": "main",
"index": 0
}
],
[
{
"node": "Build Draft Prompt",
"type": "main",
"index": 0
}
]
]
},
"Build Meeting Prompt": {
"main": [
[
{
"node": "AI: Extract Meeting Details",
"type": "main",
"index": 0
}
]
]
},
"AI: Extract Meeting Details": {
"main": [
[
{
"node": "Parse Meeting Details",
"type": "main",
"index": 0
}
]
]
},
"Parse Meeting Details": {
"main": [
[
{
"node": "Create Calendar Event",
"type": "main",
"index": 0
}
]
]
},
"Create Calendar Event": {
"main": [
[
{
"node": "Reply: Meeting Confirmed",
"type": "main",
"index": 0
}
]
]
},
"Reply: Meeting Confirmed": {
"main": [
[
{
"node": "Mark Email Read",
"type": "main",
"index": 0
}
]
]
},
"Build Invoice Prompt": {
"main": [
[
{
"node": "AI: Extract Invoice Data",
"type": "main",
"index": 0
}
]
]
},
"AI: Extract Invoice Data": {
"main": [
[
{
"node": "Parse Invoice Data",
"type": "main",
"index": 0
}
]
]
},
"Parse Invoice Data": {
"main": [
[
{
"node": "Log Invoice to Sheets",
"type": "main",
"index": 0
}
]
]
},
"Log Invoice to Sheets": {
"main": [
[
{
"node": "Reply: Invoice Acknowledged",
"type": "main",
"index": 0
}
]
]
},
"Reply: Invoice Acknowledged": {
"main": [
[
{
"node": "Mark Email Read",
"type": "main",
"index": 0
}
]
]
},
"Archive Newsletter": {
"main": [
[
{
"node": "Mark Email Read",
"type": "main",
"index": 0
}
]
]
},
"Build Draft Prompt": {
"main": [
[
{
"node": "AI: Draft Smart Reply",
"type": "main",
"index": 0
}
]
]
},
"AI: Draft Smart Reply": {
"main": [
[
{
"node": "Parse Draft Reply",
"type": "main",
"index": 0
}
]
]
},
"Parse Draft Reply": {
"main": [
[
{
"node": "Create Email Draft",
"type": "main",
"index": 0
}
]
]
},
"Create Email Draft": {
"main": [
[
{
"node": "Mark Email Read",
"type": "main",
"index": 0
}
]
]
},
"Daily Digest Schedule": {
"main": [
[
{
"node": "Get Unread Emails",
"type": "main",
"index": 0
}
]
]
},
"Get Unread Emails": {
"main": [
[
{
"node": "Aggregate Email Data",
"type": "main",
"index": 0
}
]
]
},
"Aggregate Email Data": {
"main": [
[
{
"node": "Get Today Calendar Events",
"type": "main",
"index": 0
}
]
]
},
"Get Today Calendar Events": {
"main": [
[
{
"node": "Combine Digest Data",
"type": "main",
"index": 0
}
]
]
},
"Combine Digest Data": {
"main": [
[
{
"node": "AI: Generate Daily Digest",
"type": "main",
"index": 0
}
]
]
},
"AI: Generate Daily Digest": {
"main": [
[
{
"node": "Parse Digest Response",
"type": "main",
"index": 0
}
]
]
},
"Parse Digest Response": {
"main": [
[
{
"node": "Send Daily Digest",
"type": "main",
"index": 0
}
]
]
},
"Secretary Command": {
"main": [
[
{
"node": "Build Command Prompt",
"type": "main",
"index": 0
}
]
]
},
"Build Command Prompt": {
"main": [
[
{
"node": "AI: Parse Command Intent",
"type": "main",
"index": 0
}
]
]
},
"AI: Parse Command Intent": {
"main": [
[
{
"node": "Parse Command Result",
"type": "main",
"index": 0
}
]
]
},
"Parse Command Result": {
"main": [
[
{
"node": "Route Command",
"type": "main",
"index": 0
}
]
]
},
"Route Command": {
"main": [
[
{
"node": "Cmd: Get Calendar Events",
"type": "main",
"index": 0
}
],
[
{
"node": "Cmd: Create Meeting",
"type": "main",
"index": 0
}
],
[
{
"node": "Cmd: Delete Event",
"type": "main",
"index": 0
}
],
[
{
"node": "Cmd: Search Gmail",
"type": "main",
"index": 0
}
],
[
{
"node": "Cmd: Send Email",
"type": "main",
"index": 0
}
],
[
{
"node": "Respond: General Query",
"type": "main",
"index": 0
}
]
]
},
"Cmd: Get Calendar Events": {
"main": [
[
{
"node": "Respond: Calendar Events",
"type": "main",
"index": 0
}
]
]
},
"Cmd: Create Meeting": {
"main": [
[
{
"node": "Respond: Meeting Created",
"type": "main",
"index": 0
}
]
]
},
"Cmd: Delete Event": {
"main": [
[
{
"node": "Respond: Event Deleted",
"type": "main",
"index": 0
}
]
]
},
"Cmd: Search Gmail": {
"main": [
[
{
"node": "Respond: Search Results",
"type": "main",
"index": 0
}
]
]
},
"Cmd: Send Email": {
"main": [
[
{
"node": "Respond: Email Sent",
"type": "main",
"index": 0
}
]
]
},
"Respond: Calendar Events": {
"main": [
[
{
"node": "Respond to Webhook",
"type": "main",
"index": 0
}
]
]
},
"Respond: Meeting Created": {
"main": [
[
{
"node": "Respond to Webhook",
"type": "main",
"index": 0
}
]
]
},
"Respond: Event Deleted": {
"main": [
[
{
"node": "Respond to Webhook",
"type": "main",
"index": 0
}
]
]
},
"Respond: Search Results": {
"main": [
[
{
"node": "Respond to Webhook",
"type": "main",
"index": 0
}
]
]
},
"Respond: Email Sent": {
"main": [
[
{
"node": "Respond to Webhook",
"type": "main",
"index": 0
}
]
]
},
"Respond: General Query": {
"main": [
[
{
"node": "Respond to Webhook",
"type": "main",
"index": 0
}
]
]
}
},
"active": false,
"settings": {
"executionOrder": "v1",
"saveManualExecutions": true,
"saveExecutionProgress": true,
"errorWorkflow": ""
},
"meta": {
"templateCredsSetupCompleted": false,
"description": "AI-powered Gmail secretary: auto-classifies emails, creates calendar events from meeting requests, extracts and logs invoices, drafts smart replies, sends a daily morning briefing, and responds to natural language commands via webhook."
},
"tags": [
{
"name": "secretary"
},
{
"name": "gmail"
},
{
"name": "calendar"
},
{
"name": "ai"
}
]
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googleCalendarOAuth2ApigoogleSheetsOAuth2Api
Pro
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About this workflow
Secretary — Gmail Manager (gelsonmascarenhas@gmail.com). Uses gmailTrigger, httpRequest, googleCalendar, gmail. Event-driven trigger; 47 nodes.
Source: https://github.com/gelson12/super-agent/blob/c6b7435c3ef54ed3f7432efdc42e0aed35990df8/n8n/gmail_secretary.json — original creator credit. Request a take-down →
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