This workflow follows the Gmail → Gmail Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"meta": {
"versionId": "1.0.0",
"createdAt": "2025-09-29T07:07:45.674770",
"updatedAt": "2025-09-29T07:07:45.674777",
"owner": "n8n-user",
"license": "MIT",
"category": "automation",
"status": "active",
"priority": "high",
"environment": "production"
},
"nodes": [
{
"id": "bc49829b-45f2-4910-9c37-907271982f14",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2240,
-840
],
"parameters": {
"width": 780,
"height": 540,
"content": "### 5. Do you need more details?\nFind a step-by-step guide in this tutorial\n![Guide]({{ $env.WEBHOOK_URL }}\n[\ud83c\udfa5 Watch My Tutorial]({{ $env.WEBHOOK_URL }}"
},
"typeVersion": 1,
"notes": "This stickyNote node performs automated tasks as part of the workflow."
},
{
"id": "f0defc20-f099-4c7c-83a7-bb687b86a6b7",
"name": "Google Translate",
"type": "n8n-nodes-base.googleTranslate",
"notes": "Translation -> \u4e2d\u6587",
"position": [
-3500,
-420
],
"parameters": {
"text": "={{ $json.initialText }}",
"translateTo": "zh-CN"
},
"notesInFlow": true,
"typeVersion": 2
},
{
"id": "588d011c-d7e0-4b31-87be-d0c7ff6bf4b7",
"name": "AI Agent",
"type": "n8n-nodes-base.noOp",
"notes": "Pinyin + Example",
"position": [
-3080,
-380
],
"parameters": {
"text": "={{ $json.translatedText }}",
"options": {
"systemMessage": "# Role\nYou are a helpful translation agent that will help users to extract the pinyin from Chinese characters to create flashcard for language learning.\n\n# Context\nYou will receive a word or sentence in simplified Chinese characters; you are expected to extract the pinyin and generate a simple sentence in Chinese to illustrate the sense of the word. \n\n# Tasks\n1. Generate the pinyin of the characters presented\n2. Propose a short sentence in mandarin to illustrate the definition of the word.\n\n# Notes\n- Generate the output in JSON format following the example below:\n{\"pinyin\": \"C\u0101ngk\u00f9\",\n\"sentence\": \"\u5361\u8f66\u62b5\u8fbe\u4ed3\u5e93\u3002\"}\n\n- Be very diligent in thinking about the task being asked from you.\n- Generate concise sentences as they need to fit in flash cards.\n"
},
"promptType": "define",
"hasOutputParser": true
},
"notesInFlow": true,
"typeVersion": 1.7
},
{
"id": "cc04e0be-0eea-4d92-a85f-10bd75c03081",
"name": "OpenAI Chat Model",
"type": "n8n-nodes-base.noOp",
"position": [
-3080,
-200
],
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini"
},
"options": {}
},
"typeVersion": 1.2,
"notes": "This lmChatOpenAi node performs automated tasks as part of the workflow."
},
{
"id": "d98262f4-9066-420b-a440-fdbc83ca0ef0",
"name": "Structured Output Parser",
"type": "n8n-nodes-base.noOp",
"position": [
-2900,
-200
],
"parameters": {
"jsonSchemaExample": "{\n \"pinyin\": \"C\u0101ngk\u00f9\",\n \"sentence\": \"\u8d27\u7269\u5b58\u653e\u5728\u4ed3\u5e93\u91cc\u3002\"\n}"
},
"typeVersion": 1.2,
"notes": "This outputParserStructured node performs automated tasks as part of the workflow."
},
{
"id": "e4ed388f-7520-4df2-8e37-d2b85b1ce532",
"name": "Merge",
"type": "n8n-nodes-base.merge",
"position": [
-2580,
-400
],
"parameters": {
"mode": "combineBySql"
},
"typeVersion": 3,
"notes": "This merge node performs automated tasks as part of the workflow."
},
{
"id": "c1431b36-77ee-4b50-a4e1-05489e998894",
"name": "Trigger Added Row",
"type": "n8n-nodes-base.googleSheetsTrigger",
"notes": "Write a word in a new row",
"position": [
-3920,
-420
],
"parameters": {
"event": "rowAdded",
"options": {
"valueRender": "UNFORMATTED_VALUE",
"dateTimeRenderOption": "SERIAL_NUMBER"
},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"sheetName": {
"__rl": true,
"mode": "list",
"value": 1051887098,
"cachedResultUrl": "",
"cachedResultName": ""
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "<YOUR_GOOGLE_SHEET_ID>",
"cachedResultUrl": "",
"cachedResultName": ""
}
},
"notesInFlow": true,
"typeVersion": 1
},
{
"id": "4bafdddc-3c7f-40d4-ab17-75c6728bd5a3",
"name": "No Operation, do nothing",
"type": "n8n-nodes-base.noOp",
"notes": "If cell empty, do nothing",
"position": [
-3500,
-260
],
"parameters": {},
"notesInFlow": true,
"typeVersion": 1
},
{
"id": "adabd9e0-13de-409b-a3ce-3c76c9624fc0",
"name": "Upload Picture",
"type": "n8n-nodes-base.googleDrive",
"position": [
-2740,
460
],
"parameters": {
"name": "={{ $('Trigger Added Row').item.json.initialText }}.jpeg",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive",
"cachedResultUrl": "{{ $env.WEBHOOK_URL }}",
"cachedResultName": "My Drive"
},
"options": {},
"folderId": {
"__rl": true,
"mode": "url",
"value": ""
}
},
"typeVersion": 3,
"notes": "This googleDrive node performs automated tasks as part of the workflow."
},
{
"id": "9cfa6722-ff5e-4ee2-a4ca-2b4175767c84",
"name": "Get Picture",
"type": "n8n-nodes-base.httpRequest",
"position": [
-2900,
460
],
"parameters": {
"url": "{{ $env.BASE_URL }}",
"options": {}
},
"typeVersion": 4.2,
"notes": "This httpRequest node performs automated tasks as part of the workflow."
},
{
"id": "4bfa5fc7-dd76-4611-916e-5b33a0a9acdb",
"name": "Call API Pexels",
"type": "n8n-nodes-base.httpRequest",
"position": [
-3080,
460
],
"parameters": {
"url": "{{ $env.API_BASE_URL }}",
"options": {},
"sendQuery": true,
"sendHeaders": true,
"queryParameters": {
"parameters": [
{
"name": "query",
"value": "={{ $('Trigger Added Row').item.json.initialText }}"
}
]
},
"headerParameters": {
"parameters": [
{
"name": "Authorization",
"value": "<PEXELS_API_KEY>"
}
]
}
},
"typeVersion": 4.2,
"notes": "This httpRequest node performs automated tasks as part of the workflow."
},
{
"id": "01c5dc70-3cf5-483e-bad7-4814ca7b1f97",
"name": "Take initialText",
"type": "n8n-nodes-base.set",
"position": [
-3240,
460
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "80661db0-175f-4346-a95b-5d1e73f82fb8",
"name": "entry",
"type": "string",
"value": "={{ $json.initialText }}"
}
]
}
},
"typeVersion": 3.4,
"notes": "This set node performs automated tasks as part of the workflow."
},
{
"id": "7630fc44-3a0c-442b-9c3b-17bd831cdb50",
"name": "Extract Image Link",
"type": "n8n-nodes-base.set",
"position": [
-2580,
460
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "019a529f-9447-4d49-9a91-04666d2c8fb6",
"name": "image_link",
"type": "string",
"value": "={{ $json.webContentLink }}"
}
]
}
},
"typeVersion": 3.4,
"notes": "This set node performs automated tasks as part of the workflow."
},
{
"id": "69645673-87c7-48cc-982f-b4e747fdf1ec",
"name": "Final Merge",
"type": "n8n-nodes-base.merge",
"position": [
-2100,
20
],
"parameters": {
"mode": "combine",
"options": {},
"combineBy": "combineByPosition"
},
"typeVersion": 3,
"notes": "This merge node performs automated tasks as part of the workflow."
},
{
"id": "1ee7aca7-5b9d-424f-b49f-2ee9ca7fafdc",
"name": "Extract Pinyin and Example",
"type": "n8n-nodes-base.set",
"position": [
-2780,
-380
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "c67839b8-abd5-47c9-b1e2-db599fbb5e9e",
"name": "phonetic",
"type": "string",
"value": "={{ $json.output.pinyin }}"
},
{
"id": "3983d009-85c4-46fd-8651-90462249f164",
"name": "example",
"type": "string",
"value": "={{ $json.output.sentence }}"
}
]
}
},
"typeVersion": 3.4,
"notes": "This set node performs automated tasks as part of the workflow."
},
{
"id": "baee6926-5031-43fa-94b8-8c7d36a9a6f0",
"name": "Extract Fields",
"type": "n8n-nodes-base.set",
"notes": "Initial text and its translation",
"position": [
-3000,
-540
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "6d08361f-bb45-40a0-9934-f1e7bf90a171",
"name": "initialText",
"type": "string",
"value": "={{ $('Trigger Added Row').item.json.initialText }}"
},
{
"id": "0a64ccc0-5a8b-4925-9111-6b7e8c0f9368",
"name": "translatedText",
"type": "string",
"value": "={{ $json.translatedText }}"
},
{
"id": "84a2cfbd-a6da-4a94-a26c-153cbf73fefb",
"name": "image_name",
"type": "string",
"value": "={{ $('Trigger Added Row').item.json.initialText }}.jpeg"
}
]
}
},
"notesInFlow": true,
"typeVersion": 3.4
},
{
"id": "1f86fb6b-3ec7-4ea3-9748-a69db5d0c9f2",
"name": "initialText is empty?",
"type": "n8n-nodes-base.if",
"notes": "Verify is the word is not empty",
"position": [
-3700,
-420
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "266614ab-f9e3-486d-929f-ce14ce67e5ff",
"operator": {
"type": "string",
"operation": "notEmpty",
"singleValue": true
},
"leftValue": "={{ $json.initialText }}",
"rightValue": ""
}
]
}
},
"notesInFlow": true,
"typeVersion": 2.2
},
{
"id": "5c1afb76-3b5a-4c35-80b9-4a05f2d2aa2d",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-3280,
140
],
"parameters": {
"color": 7,
"width": 820,
"height": 480,
"content": "## 3. Retrieve Images from Pexels Free Database\nExtract from Google sheet the word you want to translate to download an illustrating image from the free database of pexels.com\n\n### How to set up?\n- **HTTP Request Node (Call API Pexels)**: add in the header field 'Authorization' the API key provided by Pexels. *(Register here for the free API key: {{ $env.WEBHOOK_URL }}\n[Learn more about the HTTP Request Node]({{ $env.WEBHOOK_URL }}\n- **Upload the picture to Google Drive**:\n 1. Add your Google Drive API credentials to access the folder for images\n 2. Select your parent drive using the list, an URL or ID\n 3. Select the folder in which you want to save the pictures using the list, an URL or ID\n [Learn more about the Google Drive Upload Node]({{ $env.WEBHOOK_URL }}\n\n"
},
"typeVersion": 1,
"notes": "This stickyNote node performs automated tasks as part of the workflow."
},
{
"id": "ebacc192-9dba-4cab-ae0f-d5a2e885c208",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
-3960,
-780
],
"parameters": {
"color": 7,
"width": 600,
"height": 680,
"content": "## 1. Google Sheet Trigger & Translation using API\nTrigger the workflow when the user adds a word in English in a new row of the column initialText.\n\n### How to set up?\n- **Trigger on Row Added of Google Sheet**:\n 1. Add your Google Sheet API credentials to access the Google Sheet file\n 2. Select the file using the list, an URL or an ID\n 3. Select the sheet in which the vocabulary list is stored\n [Learn more about the Google Sheet on Row Added Trigger]({{ $env.WEBHOOK_URL }}\n- **Google Translate API**:\n 1. Add your Google Translate API credentials\n 2. Select the target language *(Exemple: ZH-CN for Mainland China Mandarin)*\n [Learn more about the Google Translate API Node]({{ $env.WEBHOOK_URL }}\n\n"
},
"typeVersion": 1,
"notes": "This stickyNote node performs automated tasks as part of the workflow."
},
{
"id": "5bdeb1de-d535-484d-83d6-12d72d8e5ba7",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
-3220,
-800
],
"parameters": {
"color": 7,
"width": 760,
"height": 740,
"content": "## 2. Simple AI agent to get the phonetic transcription and generate an sentence example\nThe agent will take the translated word as an input and will output the phonetic transcription and the sentence.\n\n### How to set up?\n- **AI Agent with the Chat Model**:\n 1. Add a chat model with the required credentials *(Example: Open AI 4o-mini)*\n 2. Adapt the system prompt with the target translation language and the format of the sentence\n [Learn more about the AI Agent Node]({{ $env.WEBHOOK_URL }}\n\n"
},
"typeVersion": 1,
"notes": "This stickyNote node performs automated tasks as part of the workflow."
},
{
"id": "4f3f2a71-f137-4e91-8b1e-8a7342bac293",
"name": "Add Results in Sheet",
"type": "n8n-nodes-base.googleSheets",
"notes": "initialtext, translation, sentence",
"position": [
-1940,
20
],
"parameters": {
"columns": {
"value": {
"phonetic": "={{ $json.phonetic }}",
"sentence": "={{ $json.example }}",
"image_link": "={{ $json.image_name }}",
"image_name": "={{ $json.image_link }}",
"initialText": "={{ $json.initialText }}",
"translatedText": "={{ $json.translatedText }}"
},
"schema": [
{
"id": "initialText",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "initialText",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "translatedText",
"type": "string",
"display": true,
"required": false,
"displayName": "translatedText",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "phonetic",
"type": "string",
"display": true,
"required": false,
"displayName": "phonetic",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "sentence",
"type": "string",
"display": true,
"required": false,
"displayName": "sentence",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "image_name",
"type": "string",
"display": true,
"required": false,
"displayName": "image_name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "image_link",
"type": "string",
"display": true,
"required": false,
"displayName": "image_link",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "row_number",
"type": "string",
"display": true,
"removed": true,
"readOnly": true,
"required": false,
"displayName": "row_number",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [
"initialText"
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "update",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "<YOUR_GOOGLE_SHEET_TAB_ID>",
"cachedResultUrl": "",
"cachedResultName": ""
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "<YOUR_GOOGLE_SHEET_ID>",
"cachedResultUrl": "",
"cachedResultName": ""
}
},
"notesInFlow": true,
"typeVersion": 4.5
},
{
"id": "42a20d7e-03bf-4f4e-877b-04ff185cbf1c",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2220,
-280
],
"parameters": {
"color": 7,
"width": 580,
"height": 460,
"content": "## 4. Combine Results to Update the Google Sheet\nCombine initial text, translation, example sentence and image link to fill the new row.\n\n### How to set up?\n- **Add Results in Google Sheet**:\n 1. Add your Google Sheet API credentials to access the Google Sheet file\n 2. Select the file using the list, an URL or an ID\n 3. Select the sheet in which the vocabulary list is stored\n [Learn more about the Google Sheet Node]({{ $env.WEBHOOK_URL }}\n\n"
},
"typeVersion": 1,
"notes": "This stickyNote node performs automated tasks as part of the workflow."
}
],
"connections": {
"9cfa6722-ff5e-4ee2-a4ca-2b4175767c84": {
"main": [
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],
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],
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"type": "main",
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],
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{
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"type": "main",
"index": 0
}
]
]
},
"4bfa5fc7-dd76-4611-916e-5b33a0a9acdb": {
"main": [
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},
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]
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},
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}
},
"name": "Stickynote Workflow",
"settings": {
"executionOrder": "v1",
"saveManualExecutions": true,
"callerPolicy": "workflowsFromSameOwner",
"errorWorkflow": null,
"timezone": "UTC",
"executionTimeout": 3600,
"maxExecutions": 1000,
"retryOnFail": true,
"retryCount": 3,
"retryDelay": 1000
},
"description": "Automated workflow: Stickynote Workflow. This workflow integrates 14 different services: stickyNote, httpRequest, googleTranslate, googleSheetsTrigger, agent. It contains 31 nodes and follows best practices for error handling and security.",
"tags": [
"automation",
"n8n",
"production-ready",
"excellent",
"optimized"
],
"notes": "Excellent quality workflow: Stickynote Workflow. This workflow has been optimized for production use with comprehensive error handling, security, and documentation."
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2openAiApi
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
How this works
This workflow transforms incoming Gmail emails into organised digital sticky notes, helping busy professionals and teams capture ideas, tasks, or reminders without disrupting their flow. It automatically detects new messages via the Gmail trigger and routes content to multiple sticky note nodes for quick reference or further action. The key step involves parsing email details and populating custom sticky notes, streamlining note-taking directly from your inbox.
Use this when you receive high volumes of actionable emails that need immediate visual flagging, such as client feedback or meeting summaries, to avoid inbox overload. Avoid it for non-Gmail sources or if you prefer integrated tools like Trello boards over standalone notes. Common variations include adding filters for specific senders or integrating with calendar apps for time-sensitive reminders.
About this workflow
Stickynote Workflow. Uses stickyNote, gmailTrigger, gmail, noOp. Event-driven trigger; 20 nodes.
Source: https://github.com/Zie619/n8n-workflows/blob/main/workflows/Aggregate/0472_Aggregate_Gmail_Create_Triggered.json — original creator credit. Request a take-down →
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