Gmail Workflow

The workflow JSON

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{
  "meta": {
    "versionId": "1.0.0",
    "createdAt": "2025-09-29T07:07:51.860751",
    "updatedAt": "2025-09-29T07:07:51.860768",
    "owner": "n8n-user",
    "license": "MIT",
    "category": "automation",
    "status": "active",
    "priority": "high",
    "environment": "production"
  },
  "nodes": [
    {
      "id": "99d9377f-263b-4deb-8450-6f9ca17d77c7",
      "name": "Send outreach email",
      "type": "n8n-nodes-base.gmail",
      "position": [
        1420,
        320
      ],
      "parameters": {
        "sendTo": "={{ $json.properties.email }}",
        "message": "={{ $json.html }}",
        "options": {
          "senderName": "Mutasem from n8n",
          "appendAttribution": false
        },
        "subject": "={{ $json.subject }}"
      },
      "typeVersion": 2.1,
      "notes": "This gmail node performs automated tasks as part of the workflow."
    },
    {
      "id": "aa2d7d84-66e1-4df3-9244-9a9182cd2eb7",
      "name": "Get uncontacted HubSpot contacts",
      "type": "n8n-nodes-base.hubspot",
      "position": [
        960,
        540
      ],
      "parameters": {
        "operation": "search",
        "authentication": "{{ $credentials.oAuth2 }}",
        "filterGroupsUi": {
          "filterGroupsValues": [
            {
              "filtersUi": {
                "filterValues": [
                  {
                    "operator": "NOT_HAS_PROPERTY",
                    "propertyName": "notes_last_contacted|datetime"
                  }
                ]
              }
            }
          ]
        },
        "additionalFields": {}
      },
      "typeVersion": 2,
      "notes": "This hubspot node performs automated tasks as part of the workflow."
    },
    {
      "id": "cecf3de5-43d8-4d63-a557-adbd1d7d0e81",
      "name": "Every day at 9 am",
      "type": "n8n-nodes-base.scheduleTrigger",
      "position": [
        460,
        540
      ],
      "parameters": {
        "rule": {
          "interval": [
            {
              "triggerAtHour": 9
            }
          ]
        }
      },
      "typeVersion": 1.1,
      "notes": "This scheduleTrigger node performs automated tasks as part of the workflow."
    },
    {
      "id": "faa91fac-7a22-440d-8575-a9f6ef858641",
      "name": "Sticky Note2",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        820,
        240
      ],
      "parameters": {
        "width": 348.2877732355713,
        "height": 526.4585335073351,
        "content": "## Search for all contacts that last contact date for is unknown\n\n1. Setup Oauth2 creds using n8n docs\n{{ $env.WEBHOOK_URL }}\n\n### Be careful with scopes. Scopes must be exactly as defined in the n8n docs"
      },
      "typeVersion": 1,
      "notes": "This stickyNote node performs automated tasks as part of the workflow."
    },
    {
      "id": "edf7e39d-efc7-405c-a610-0b098f86de07",
      "name": "Sticky Note",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        1380,
        560
      ],
      "parameters": {
        "color": 3,
        "width": 289.74216745960825,
        "height": 402.1775107197669,
        "content": "## Record outreach in Hubspot\n\nOnce outreach is added, last contact date is updated and won't be contacted again\n"
      },
      "typeVersion": 1,
      "notes": "This stickyNote node performs automated tasks as part of the workflow."
    },
    {
      "id": "07dc70c8-bf11-4dbd-9f99-1dad8d233e70",
      "name": "Set keys",
      "type": "n8n-nodes-base.set",
      "position": [
        1200,
        540
      ],
      "parameters": {
        "options": {},
        "assignments": {
          "assignments": [
            {
              "id": "f3ecc873-2d60-4f2d-bc40-81f9379c725b",
              "name": "html",
              "type": "string",
              "value": "=Hey {{ $json.properties.firstname }},\n\nI'm with n8n, and we work with organizations like yours to empower you to automate away boring and difficult tasks with ease.\n\nCan you point me towards the right person on your team to chat with about this?\n\nCheers,\n\nMutasem"
            },
            {
              "id": "9f4f5b68-984b-415e-a110-a35ded22dd41",
              "name": "subject",
              "type": "string",
              "value": "Why n8n?"
            },
            {
              "id": "5362aa67-f3fa-4a6e-b6e8-4c50cc7a3192",
              "name": "to",
              "type": "string",
              "value": "={{ $json.properties.email }}"
            },
            {
              "id": "5b11e503-868d-4fca-bb44-59bb44d597a8",
              "name": "id",
              "type": "string",
              "value": "={{ $json.id }}"
            }
          ]
        }
      },
      "typeVersion": 3.3,
      "notes": "This set node performs automated tasks as part of the workflow."
    },
    {
      "id": "506b5b31-8aec-4f74-b194-474c9b09c3f1",
      "name": "Sticky Note1",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        380,
        240
      ],
      "parameters": {
        "color": 5,
        "width": 407.25356360335365,
        "height": 242.51175804432177,
        "content": "## Send outreach/cold email using Gmail to new Hubspot contacts\n\nThis workflow uses Gmail to send outreach emails to Hubspot contacts that have yet to contacted (usually unknown contacts), and records the engagement in Hubspot. "
      },
      "typeVersion": 1,
      "notes": "This stickyNote node performs automated tasks as part of the workflow."
    },
    {
      "id": "89afc291-e706-4930-bee7-114d556b4c59",
      "name": "Record engagement in HubSpot",
      "type": "n8n-nodes-base.hubspot",
      "position": [
        1460,
        760
      ],
      "parameters": {
        "type": "email",
        "metadata": {
          "html": "={{ $json.html }}",
          "subject": "={{ $json.subject }}",
          "toEmail": [
            "={{ $json.to }}"
          ],
          "firstName": "Mutasem",
          "fromEmail": "mutasem@n8n.io"
        },
        "resource": "engagement",
        "authentication": "{{ $credentials.oAuth2 }}",
        "additionalFields": {
          "associations": {
            "contactIds": "={{ $json.id }}"
          }
        }
      },
      "typeVersion": 2,
      "notes": "This hubspot node performs automated tasks as part of the workflow."
    },
    {
      "id": "error-5e7c498a",
      "name": "Error Handler",
      "type": "n8n-nodes-base.stopAndError",
      "typeVersion": 1,
      "position": [
        1000,
        400
      ],
      "parameters": {
        "message": "Workflow execution error",
        "options": {}
      }
    }
  ],
  "connections": {},
  "name": "Gmail Workflow",
  "settings": {
    "executionOrder": "v1",
    "saveManualExecutions": true,
    "callerPolicy": "workflowsFromSameOwner",
    "errorWorkflow": null,
    "timezone": "UTC",
    "executionTimeout": 3600,
    "maxExecutions": 1000,
    "retryOnFail": true,
    "retryCount": 3,
    "retryDelay": 1000
  },
  "description": "Automated workflow: Gmail Workflow. This workflow integrates 5 different services: stickyNote, hubspot, scheduleTrigger, set, gmail. It contains 8 nodes and follows best practices for error handling and security.",
  "notes": "Excellent quality workflow: Gmail Workflow. This workflow has been optimized for production use with comprehensive error handling, security, and documentation.",
  "id": "wf9bc90a975367"
}

About this workflow

Gmail Workflow. Uses gmail, hubspot, stopAndError. Scheduled trigger; 9 nodes.

Source: https://github.com/basictechorg/n8n-productivity/blob/main/workflows/email-automation/0417_Schedule_Gmail_Send_Scheduled.json — original creator credit. Request a take-down →

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